Timeline after a developer submits an application:
- Within 5 days – Community Development emails a notice to the Neighborhood Chair
- Within 7 days – The applicant/developer contacts the Neighborhood Chair and the Neighborhood Chair determines whether or not to hold a neighborhood meeting
- Within 14 days of the notice from Community Development – Neighborhood Chair notifies Neighborhood Program Coordinator (designated representative for Council Executive Director) on decision regarding neighborhood meeting. You can use this online form.
- If Neighborhood Program Coordinator does not receive notice from the Neighborhood Chair, the neighborhood meeting requirement is waived.
- Within 45 days of the notice from Community Development - Neighborhood meeting, if held, should be at least 21 days before the date of the Planning Commission hearing (remember to invite the City planner assigned to the project)
- At least 3 days prior to neighborhood meeting – applicant/developer notifies Council Office (Neighborhood Program Coordinator) and all neighbors within 1,000 feet of the proposed development
- Within 5 days after the meeting – Neighborhood Chair provides a written report of the meeting to Council Office (Neighborhood Program Coordinator) and Community Development.
- Planning Commission – Community Development will email a notice to the Neighborhood Chair when the item is scheduled to be presented to the Planning Commission (some items are eligible to be heard by staff at an administrative hearing instead).
- City Council Meeting – Items requiring City Council approval will be heard and voted on in a Council Meeting.
- Contact the planner assigned to the project if you have questions. They are always listed on the notifications and can help you to understand the process, what City Code requires, etc.
- In addition to their website, Community Development has a Facebook page where information is shared.
- Having the planner at your neighborhood meeting is valuable since many questions come up that they can answer for you.
- Invite people to give more than a "for" or "against" vote on a development. What do they like? What are their specific concerns? What changes would cause them to support the project?
- As soon as possible after the neighborhood meeting, submit a report to the Council office and Community Development. Include information and comments from the meeting as well as other input received via email, phone call, Facebook comment, or personal visit from neighbors. Not everyone can attend the meetings and some are shy about sharing their feedback publicly.
- Neighborhood Chairs are invited to represent the neighborhood's position at these meetings and answer possible questions as needed.
- The Neighborhood Chair may ask a Vice-Chair or other neighborhood resident to represent them if they are unable to attend the meeting.
- Council updated the process in 2017 to automatically schedule items on the Council's agenda when they are placed on the Planning Commission agenda. See graphic below for details: