Citizens Agenda for Meeting on May 2, 2023

 Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers (445 W. Center St., Provo). The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. For information on how to view the meetings and how to contribute public comments without attending in person, click here.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:30 pm, Tuesday, May 2, 2023

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business 1. An ordinance amending the Zone Map of approx. 0.48 acres, located at 2050 N Canyon Road, from General Commercial and Two Family Residential to Medium Density Residential & authorizing a related development agreement.

Ryan Salmon is requesting approval of a rezone from the CG and R2PD zones to the HDR zone in order to build a twelve-unit apartment building over two properties on North Canyon Road. This request is associated with a request to change the General Plan designation of the north property from commercial to residential, and a concept plan that would be tied to this rezone request through a Development Agreement. The reason the HDR zone is being requested for a MDR (Medium Density Residential) zone density project is for the reduced yard requirements in the HDR zone. The related concept plan proposes an “L-shaped” apartment building fronting Canyon Road, with a surface parking lot hidden behind and accessed off of 2100 North. The building has six, one-bedroom units on each of the two levels, each around 800 square feet. The building elevations show a height of twenty-four feet (24’) to the parapet, and just under thirty-feet (30’) to the midpoint of the sloped roof features. For context, single-family homes have a permitted height of 35’. The site includes twenty-one off-street parking spaces and approximately 8,600 square feet of landscape/open space. There is no requirement for amenities for projects under twenty units in the HDR zone, but the applicant has provided landscaped space for around forty-one percent (41%) of the project area. 2. An ordinance amending the General Plan Map classification of approx. 0.23 acres of real property, generally located at 2050 North Canyon Road, from Commercial (C) to Residential (R). Ryan Salmon is requesting approval of a General Plan Map Amendment from Commercial to Residential in order to build a twelve-unit apartment building over two properties on North Canyon Road. This request is associated with a rezone request to HDR, and a concept plan that would be tied to the rezone request through a Development Agreement. The reason the HDR zone is being requested for a MDR (Medium Density Residential) zone density project is for the reduced yard requirements in the HDR zone. The related concept plan proposes an “L-shaped” apartment building fronting Canyon Road, with a surface parking lot hidden behind and accessed off of 2100 North. The building has six, one-bedroom units on each of the two levels, each around 800 square feet. The building elevations show a height of twenty-four feet (24’) to the parapet, and just under thirty-feet (30’) to the midpoint of the sloped roof features. For context, single-family homes have a permitted height of 35’. The site includes twenty-one off-street parking spaces and approximately 8,600 square feet of landscape/open space. There is no requirement for amenities for projects under twenty units in the HDR zone, but the applicant has provided landscaped space for around forty-one percent (41%) of the project area. 3. A resolution accepting an annexation petition for further consideration for approximately 9.1 acres of property generally located at 5500 N Canyon Road. North Timpview Neighborhood.

Annexation of multiple parcels owned by Scott and Ginny Smith,

UDOT, Utah County, and Provo City. This proposal will help with security of the Smith

property and City infrastructure. Utah County has prepared a deed to transfer a small

road parcel to the City upon completion of the annexation process.

4. A resolution appropriating $1,060,000 in the Mountain Vista Fund for completing the Mountain Vista Business Park Road construction project. In 2018 the Economic Development Division applied for and was granted approval for a matching grant to build half a mile section of road at the Mountain Vista Business Center. This section of road extends south of the roundabout in Mountain Vista Parkway to SR 75, also known as 1400 North in Springville. The grant award was specifically approved for utilities and infrastructure – including road paving, curb and gutter, with sidewalk on one side. It also included extensive improvements on SR75 to provide for acceleration and deceleration lanes for entrance and exit in the business park of a fast moving State road. The grant is funded from the Economic Development Administration, within the Department of Commerce at the federal level. At the time, the best engineering estimate for the road construction cost was approximately $3.6 Million dollars. At that time there was already funding sufficient to cover the majority of the matching grant, of which the City was obligated to cover the entire $3.6 Million dollars upfront and then reimbursed half that amount - $1.8 Million dollars. We have now arrived at that point in time to provide the additional funding to complete the project. 5. A presentation updating the Council and public on Accessory Dwelling Units. When the Council passed amendments related to the City ADU ordinance, a request was made that a report be given by zoning regarding permit status, complaints, and overall monitoring of the ADU change 6 months after the amendments. 6. A presentation regarding efforts addressing homelessness in Provo City- Community Action Services & Food Bank.

In an effort to understand more about resources dedicated to homelessness, various community partners will present about the work they do in Provo

City and the greater Utah Valley region. This week's presentation will be from Community Action Services & Food Bank. More information on the organization including how to access resources can be found here:

Emergency Assistance:https://www.communityactionprovo.org/client-portal-instructions/

Food Bank:https://www.communityactionprovo.org/food/

Bridges Out of Poverty Workshops/Program:

https://www.communityactionprovo.org/bridges-out-of-poverty/

Circles Program: https://www.communityactionprovo.org/circles/

7. A discussion on parking requirements in the Downtown core

Several planning items have brought attention to the need of changes

to parking requirements in the downtown core.

Many buildings downtown have little to no off street parking. If there is not a change of

use (i.e. restaurant to restaurant) there is no issue. However, if a new applicant wants to

change the use, then new parking requirements which they are often unable to meet are

introduced. This issue presents an unnecessary barrier for helping businesses relocate

to the Downtown area.

This item has been sponsored by Chair MacKay and Vice-chair Whipple.

8. A discussion regarding zoning code. This item is from the Council Issue Tracker. The issue has been sponsored by Councilors McKay and Whipple. Council members and Planning Staff have voiced the concern that our current Zoning Code needs to be modernized in some way. The sponsors specifically asked Staff to investigate Form-Based Code. For more information on Form-Based Code please review the memo sent to Council on April 24th. Additionally, the following video series is informative on the topic. The last time the Council was formally briefed on this topic was in 2017. 9. A discussion regarding housing policy in Provo. Through the new Council Issue Request system implemented in January 2023, Councilors submitted 7 requests related to housing. Staff recorded the requests but placed them on temporary hold to wait until the 2023 Utah Legislative Session ended as some bills then being introduced had the potential to affect the policy options of the Council. At the end of the Session and an evaluation of the housing bills’ effects on potential housing policy in Provo, Council staff sent out a survey to Councilors requesting they rank the 7 housing issue requests according to the order in which they would like staff to address them in a Work Meeting. This item's purpose is to explore policy options for the the #1 and #3 priorities, down payment and mortgage assistance and publicly posted public contact information on managed multifamily housing, respectively.

10. A resolution authorizing the Mayor to submit an application for a Utah County Municipal Recreation Grant to be used for restroom and playground improvements at Rock Canyon Park. Parks & Recreation requests resolution authorizing use of 2023 Utah County Recreation Grant for improvement of restrooms and playgrounds at Rock Canyon Park. 11. A discussion regarding water management programs for Provo City residents. On March 14, 2023, the Development Services, Public Works, Power, and Parks Departments made a joint recommendation about potential water management programs for Provo City residents. The Council directed staff bring program frameworks, as well as estimated costs and impacts, to a future Work Session. The departments have created several programs to help residents better use water in landscaping and better support their trees. Staff will share the programs with Council and have time for questions at the end. 10 minutes - Hannah Salzl 10 minutes - Public Works 10 minutes - Power 20 minutes - questions Adjournment

PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, May 2, 2023

Opening Ceremony Presentations, Proclamations, and Awards 1. FIRST Lego League – Cookies and Milk Presentation

FIRST Lego League introduces science, technology, engineering, and math (STEM) to children ages 4-16 through fun, exciting hands-on learning. Founded in 1998, the program was designed to engage children in playful and meaningful learning while helping them discover the fun in science and technology. FIRST LEGO League inspires teams to research, build, and experiment, and by doing so, live the entire process of creating ideas, solving problems, and overcoming obstacles, while gaining confidence in their abilities to positively use technology. Participants gain real-world problem solving experience through a guided, global robotics program, helping today's students and teachers build a better future together. Friendly competition is at the heart of Challenge, as teams of students engage in research, problem-solving, coding, and engineering. 2. Provo School District Center for Advanced Professional Studies (CAPS) Public Service Announcement on anti litter campaign

Provo City School District Center for Advanced Professional Studies

(CAPS) is a high school program designed to propel students into a bright future

through immersion in a professional culture by solving real world problems using

industry standard tools. Additionally, CAPS participants are mentored by actual

employees.

Tonight, two students from the CAPS program will present a brief video and

infographics on an anti litter campaign.

3. A presentation recognizing Provology graduates.

Provology is a fun and interactive class where Provo residents have

the opportunity to learn about many Provo city departments and the role they play in city

operations.

Participants learn from representatives from departments such as Energy, Customer

Service, Airport, Parks and Recreation, and hear from members of the City Council, and

the Mayor's office. In this course citizens will take a behind the scenes look at the

services offered and have the chance to ask questions and take facility tours.

This presentation is recognizing Spring 2023 Provology graduates.

4. Special Recognition of the Provo City Information Systems Division from Mayor Michelle Kaufusi for exceptional service during the new City Hall move and Provo Airport Terminal technology upload

Mayor Kaufusi intends to recognize the IS Division for their hard work

in transferring all of the network and computer technology infrastructure and hardware

from the old building to the new City Hall. In addition, she will also recognize the IS

Division in bringing online the technology infrastructure and hardware for the new Provo

Airport Terminal.

Public Comment

• Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

• Please state your name and city of residence into the microphone.

• Please limit your comments to two minutes.

• State Law prohibits the Council from acting on items that do not appear on the agenda.

Redevelopment Agency of Provo 5. A presentation of the proposed tentative budget for the Redevelopment Agency of Provo.

As part of the annual budgeting process, the administration will present the proposed tentative budget for the upcoming fiscal year. Over the next two months, the Council will meet to discuss the budget, make changes, and vote on and adopt a final FY23-24 budget for the Redevelopment Agency of Provo. Provo City Stormwater Service District 6. A presentation of the proposed tentative budget for the Provo City Stormwater Service District.

As part of the annual budgeting process, the administration will

present the proposed tentative budget for the upcoming fiscal year. Over the next two

months, the Council will meet to discuss the budget, make changes, and vote on and

adopt a final FY23-24 budget for the Provo City Stormwater Service District.

Provo City Council Action Agenda 7. A presentation on the proposed tentative budget for Provo City for Fiscal Year 2023-2024. As part of the annual budgeting process, the Mayor will present the proposed tentative budget for the upcoming fiscal year. Over the next two months, the Council will meet to discuss the budget, make changes, and vote on and adopt a final FY23-24 budget for Provo City. 8. A resolution consenting to the appointment of individuals to the Energy Board. Mayor Kaufusi has recommended that two members of the Energy Board, Gary Winterton and Julie Radle, be reappointed to terms expiring December 31, 2026. Gary Winterton currently serves as the Chair of the Energy Board. 9. A resolution authorizing the Mayor to submit an application for a Utah County Municipal Recreation Grant to be used for restroom and playground improvements at Rock Canyon Park. Parks & Recreation requsts resolution authorizing use of 2023 Utah County Recreation Grant for improvement of restrooms and playgrounds at Rock Canyon Park. 10. A resolution appropriating $1,060,000 in the Mountain Vista Fund for completing the Mountain Vista Business Park Road construction project. In 2018 the Economic Development Division applied for and was granted approval for a matching grant to build half a mile section of road at the Mountain Vista Business Center. This section of road extends south of the roundabout in Mountain Vista Parkway to SR 75, also known as 1400 North in Springville. The grant award was specifically approved for utilities and infrastructure – including road paving, curb and gutter, with sidewalk on one side. It also included extensive improvements on SR75 to provide for acceleration and deceleration lanes for entrance and exit in the business park of a fast moving State road. The grant is funded from the Economic Development Administration, within the Department of Commerce at the federal level. At the time, the best engineering estimate for the road construction cost was approximately $3.6 Million dollars. At that time there was already funding sufficient to cover the majority of the matching grant, of which the City was obligated to cover the entire $3.6 Million dollars upfront and then reimbursed half that amount - $1.8 Million dollars. We have now arrived at that point in time to provide the additional funding to complete the project. 11. A resolution accepting an annexation petition for further consideration for approximately 9.1 acres of property generally located at 5500 N Canyon Road. North Timpview Neighborhood. Annexation of multiple parcels owned by Scott and Ginny Smith, UDOT, Utah County, and Provo City. This proposal will help with security of the Smith property and City infrastructure. Utah County has prepared a deed to transfer a small road parcel to the City upon completion of the annexation process. 12. An ordinance amending the General Plan Map classification of approx. 0.23 acres of real property, generally located at 2050 North Canyon Road, from Commercial (C) to Residential (R). Pleasant View Neighborhood. Ryan Salmon is requesting approval of a General Plan Map Amendment from Commercial to Residential in order to build a twelve-unit apartment building over two properties on North Canyon Road. This request is associated with a rezone request to HDR, and a concept plan that would be tied to the rezone request through a Development Agreement. The reason the HDR zone is being requested for a MDR (Medium Density Residential) zone density project is for the reduced yard requirements in the HDR zone. The related concept plan proposes an “L-shaped” apartment building fronting Canyon Road, with a surface parking lot hidden behind and accessed off of 2100 North. The building has six, one-bedroom units on each of the two levels, each around eighthundred (800) square feet. The building elevations show a height of twenty-four feet (24’) to the parapet, and just under thirty-feet (30’) to the midpoint of the sloped roof features. For context, single-family homes have a permitted height of 35’. The site includes twenty-one off-street parking spaces and approximately 8,600 square feet of landscape/open space. There is no requirement for amenities for projects under twenty units in the HDR zone, but the applicant has provided landscaped space for around forty-one percent (41%) of the project area. 13. An ordinance amending the Zone Map of approx. 0.48 acres, located at 2050 N Canyon Road, from General Commercial (CG) and Two Family Residential (R2PD) to Medium Density Residential (MDR) & authorizing a related development agreement. Ryan Salmon is requesting approval of a rezone from the CG and R2PD zones to the HDR zone in order to build a twelve-unit apartment building over two properties on North Canyon Road. This request is associated with a request to change the General Plan designation of the north property from commercial to residential, and a concept plan that would be tied to this rezone request through a Development Agreement. The reason the HDR zone is being requested for a MDR (Medium Density Residential) zone density project is for the reduced yard requirements in the HDR zone. The related concept plan proposes an “L-shaped” apartment building fronting Canyon Road, with a surface parking lot hidden behind and accessed off of 2100 North. The building has six, one-bedroom units on each of the two levels, each around eighthundred (800) square feet. The building elevations show a height of twenty-four feet (24’) to the parapet, and just under thirty-feet (30’) to the midpoint of the sloped roof features. For context, single-family homes have a permitted height of 35’. The site includes twenty-one off-street parking spaces and approximately 8,600 square feet of landscape/open space. There is no requirement for amenities for projects under twenty units in the HDR zone, but the applicant has provided landscaped space for around forty-one percent (41%) of the project area. 14. **CONTINUED**Steven Turley requests a Zone Change from the R1.8 (One Family Residential) zone to the MU (Mixed Use) zone for approximately two acres of land, located at 2075 W Center Street. Provo Bay Neighborhood. 15. **CONTINUED**Provo City Development Services requests approval of General Plan Text Amendments to Appendix C (Annexation Map and Policies) in order to update zoning standards for agricultural lands. Citywide Application. 16. **CONTINUED**Provo City Development Services requests Text Amendments to Section 14.34.060 (Location of Boats, Boat Trailers, and Travel Trailers). Citywide Application. Adjournment

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