Provo Women Making History - thank you

As we come to the close of

Women's History Month,

we want to give a shout-out to all the

women who work hard each day to make

Provo an exceptional city.

Provo Women Making History - Customer Service's Annalee Larsen, Amanda Ercanbrack, Britny Densley

Highlighting the women of Provo City as part of Women's History Month.

Customer Service's Annalee Larsen, Amanda Ercanbrack, Britny Densley

The leading ladies of Customer Service!

Annalee Larsen (left) began working for Provo City as a Customer Service Representative in September 2015. She has served as Billing Editor/RPS Clerk, Executive Office Assistant, Call Center Manager, and Billing Manager.

Amanda Ercanbrack (middle) began working for Provo City as a Customer Service Representative in January 2005. She has served as Training & Quality Coordinator, City Recorder, and Director of Customer Services.

Britny Densley (right) began working for Provo City as a Customer Service Representative in October 2009. She has served as the Call Center Supervisor and Call Center Manager.

Customer Service (311) handles utility billing, passport applications, business licensing, and LiveScan fingerprinting. Provo residents can call 3-1-1, use the citizen self-service portal, or visit their office at 445 W Center St. Through the self-service portal you can report graffiti, potholes, non-working traffic lights and streetlights, broken park swings or other park equipment, cracked sidewalks, tree limbs in the road or in power lines, missed garbage cans, or unattended vehicles.

Summary of Action - Meetings on March 28, 2023

PROVO MUNICIPAL COUNCIL
Work Meeting 11:30 AM, Tuesday, March 28, 2023
Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil 

Summary of Action 

Agenda 

Roll Call 

Prayer 

Business 

1. An ordinance requesting a street vacation for Edgewood drive from 5400 North to 5600 North. Riverbottoms Neighborhood. (PLSV20220006) Presentation only. This item was already scheduled for the Council Meeting on March 28th, 2023. 

2. An ordinance amending the list of appendices included in the Provo City General Plan. Citywide Application. (Related to PLGPA20210364) Presentation only. This item was already scheduled for the Council Meeting on March 28th, 2023. 

3. A discussion regarding the Canyon and Foothills Plan and the River and Lakeshore Plan. (23-021) Presentation only. 

4. A resolution approving the Utah Valley Home Consortium Home-ARP Allocation Plan in the amount of $5,144,957, which is a substantial amendment to the program year 2021 Annual Action Plan. (23-027) Presentation only. This item was already scheduled for the Council Meeting on March 28th, 2023. 

5. An ordinance amending Provo City Code regarding citywide fireworks regulation. (23- 024) Presentation only. This item was already scheduled for the Council Meeting on March 28th, 2023. 

6. An ordinance amending Provo City Code regarding fire plan review fee updates. Citywide application. (23-037) Presentation only. This item was already scheduled for the Council Meeting on March 28th, 2023. 

7. An ordinance amending Provo City code regarding micromobility devices. Citywide application. (23-022) A motion to add a section to the draft code indicating the no device, motorized, electric or otherwise is permitted to travel more than 10 mph on a public sidewalk was approved 6:0 

 8. A presentation regarding the FY2024 Budget- Development Services (23-008) Presentation only. 

9. A presentation regarding the FY2024 Budget- Parks and Recreation (23-008) Presentation only. 

10. A presentation regarding efforts addressing homelessness in Provo City- Provo City. (23- 018) Presentation only. 

11. A presentation regarding efforts addressing homelessness in Provo City- Wasatch Behavioral Health. (23-018) Presentation only. 

12. A presentation regarding the FY2024 Budget- Mayor's Office (23-008) Presentation only. 

Closed Meeting 

Adjournment

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PROVO MUNICIPAL COUNCIL 

Council Meeting 5:30 PM, Tuesday, March 28, 2023 

Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil 

Summary of Action 

Opening Ceremony 

Roll Call 

Prayer 

Pledge of Allegiance 

Public Comment 

Action Agenda 

1. A resolution consenting to the appointment of an individual to the Library Board. (23- 005) Approved 7:0. 

2. A resolution authorizing the Mayor to approve an interlocal agreement with Utah County to conduct a vote-by-mail election for the Municipal Primary and General Elections to be held in Provo City in 2023. (23-038) Approved 7:0.

 

3. An ordinance amending Provo City Code regarding citywide fireworks regulation. (23- 024) Approved 7:0. 

4. An ordinance amending Provo City Code regarding fire plan review fee updates. Citywide application. (23-037) Approved 7:0. 

5. A RESOLUTION APPROVING THE UTAH VALLEY HOME CONSORTIUM HOMEARP ALLOCATION PLAN IN THE AMOUNT OF $5,144,957, WHICH IS A SUBSTANTIAL AMENDMENT TO THE PROGRAM YEAR 2021 ANNUAL ACTION PLAN . (23-027) Approved 7:0. 

6. A discussion regarding micro mobility devices. (23-022) This item was continued. It will come to a future Council Meeting. 

7. An ordinance amending the list of appendices included in the Provo City General Plan. Citywide Application. (Related to PLGPA20210364) Approved 7:0. 

8. An ordinance requesting a street vacation for Edgewood drive from 5400 North to 5600 North. Riverbottoms Neighborhood. (PLSV20220006) Approved 7:0. 

9. **CONTINUED** Ginny Smith requests annexation of approximately 9.1 acres located at approximately 5500 N Canyon Rd. The subject property lies adjacent to the North Timpview Neighborhood. (PLANEX20230020) 

10. **CONTINUED** An ordinance amending the Zone Map of approx. 5.7 acres, located at 4093 N 100 E, from Low Density Residential (LDR) to Medium Density Residential (MDR) and authorizing a related Development Agreement. Riverbottoms Nbhd. (PLRZ20220345) 

 Adjournment

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Links to Agendas, video of Work Meeting, video of Regular Meeting.

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Comment below (requires Google account), on our Facebook page, through Open City Hall, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Provo Women Making History - Planning Commission's Raleen Wahlin

Highlighting the women of Provo City as part of Women's History Month.

Provo City Planning Commission's Raleen Wahlin

Serving on the Provo City Planning Commission has allowed Raleen Beckham Wahlin to give back to this community - something her father, Ray Beckham, was passionate about. She loves sharing with people how he celebrated his 80th birthday by gifting the children of Provo a free day pass at the Provo Rec Center. She knows she has big shoes to fill.

Calling herself a true Provo girl, Commissioner Wahlin grew up going to Wasatch Elementary School, Farrer and Dixon Junior High Schools, Provo High School, and then on to BYU where she graduated with a Public Relations degree in Communications. She works in marketing, but her favorite job is being “Mimi” to her 13 grandchildren.

The Planning Commission consists of seven regular members and two alternate members who are Provo residents, appointed by the Mayor. The Planning Commission reviews and approves or disapproves project plans and decides on all applications for Conditional Use Permits, among other duties.

Provo Women Making History - Provo Power's Rebecca Hunt

Highlighting the women of Provo City as part of Women's History Month.

Provo Power's Rebecca (Becky) Hunt

Rebecca (Becky) Hunt is a phenomenal Provo Power employee. She has worked for Provo Power for nearly 5 years, and Provo City for 19 years. Becky will always go the extra mile to get her work done and makes sure people know that she cares. Becky’s hobbies include gardening, baking, camping, and spending time with family and loved ones.

Provo Power provides the power infrastructure (electrical grid) to customers in the Provo City boundaries. Provo Power, also known as the Energy Department, provides reliable electricity with superior customer service at a competitive price to the residents and businesses in Provo. The Department operates and maintains over 35,000 meters, 380 miles of distribution lines, 48 miles of transmission lines and 18 substation transformers. Provo City Power is the largest municipally owned electric utility in the state.

Provo is a member of the Utah Municipal Power Agency (UMPA) which is responsible for the management and scheduling of all power resources serving Provo and other member utilities (Spanish Fork, Salem, Manti, Nephi & Levan). The generated electricity comes from many different resources, including coal, natural gas, hydro, and other renewable resources (solar/wind). Provo Power has established a goal that by the year 2030, 50% of our resource mix will be from reduced carbon and/or renewable resources. As of 2020, we are already at 39% and by 2021 with a new solar farm online we will be at 46%, and then with all planned resources (existing and new) we are projected to be at 54% reduced carbon resources by the year 2022.

Provo Women Making History - Information Systems' Catherine Draper

Highlighting the women of Provo City as part of Women's History Month.

Information Systems' Catherine Draper

Catherine Draper is Provo City Information Systems' Office Administrator. Her duties include Digital Inclusion and technology purchasing for use throughout the city. Before working for Provo City, Catherine worked at United Way as a VISTA (AmeriCorps Volunteers in Service to America) where she collaborated with Provo City through the Digital Inclusion Coalition. Together they received the Digital Inclusion Trailblazer Award, which Provo City has continued to receive three years in a row.

The Information Systems Division builds and maintains Provo City’s technology infrastructure to support information access and technology utilization. A key objective of the Information Systems Division is to more easily provide access for residents to do business with Provo and to provide the most up-to-date information available.

Digital Inclusion Services offered within Provo City include qualified access to numerous competitive commercial internet providers offering low-cost high-speed internet services, free internet Wi-Fi locations including all city government locations, device access options (adopt-a-computer, computer checkout, computer labs), no cost digital literacy classes, free open computer help labs, adult & aging adult education offerings, and access to additional resources via our community volunteers.

Provo City Digital Inclusion programming is made possible by the efforts of our community engaged partners including, United Way, Provo City, Provo School District, Provo Library, Provo Recreation Center, Provo Adult Education, Intuitive IT, Google Fiber, Comcast, and numerous volunteers.

Provo Women Making History - Community Relations & Public Information Officer Nicole Martin

Highlighting the women of Provo City as part of Womens History Month.

Community Relations and Public Information Officer Nicole Martin

Nicole Martin is the Community Relations and Public Information Officer for the City of Provo. Nicole is responsible for communications, community outreach, events planning, media relations and social media for the City Administration. She complements the Mayor's Office staff in improving communications, transparency and community outreach for Provo City.

Nicole previously worked as the Communications Director and Deputy Mayor for Sandy City under former Mayor Tom Dolan. She was also the Communications Director for Herriman City and has served the last three years as a member of the Herriman City Council.

Provo Women Making History - Geographic Information System's Grace Tueller

Highlighting the women of Provo City as part of Women's History Month.

Geographic Information System's Grace Tueller

Grace Tueller works as a GIS analyst for the city. GIS, or Geographic Information Systems, is a tool for making maps and analyzing geographic data. Grace helps make digital and printable maps related to zoning, parks and recreation, land development, emergency management, and more. Grace can take a spreadsheet and visualize its data on a map, allowing her to see patterns, ask questions and identify trends. Provo City has an interactive map at Provo Maps which allows users to browse and query GIS data.

Citizens Agenda for Meetings on March 28, 2023

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers (445 W. Center St., Provo). The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. For information on how to view the meetings and how to contribute public comments without attending in person, click here.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

11:30 am, Tuesday, March 28, 2023

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. An ordinance requesting a street vacation for Edgewood drive from 5400 North to 5600 North. Riverbottoms Neighborhood. (PLSV20220006)

• Dudley & Associates requests a Street Vacation for the northern portion of Edgewood Drive, starting approximately at 5404 N Edgewood Drive, to allow for a new office development in a proposed PO zone. Riverbottoms Neighborhood.

2. An ordinance amending the list of appendices included in the Provo City General Plan. Citywide Application. (Related to PLGPA20210364)

• The 2023 General Plan was adopted on January 17, 2023. The Plan was adopted with Appendices A-D. At the January 17, 2023 Council meeting, the Council acted to include many of the appendices from the 2004 General Plan because they contain information and data that is still applicable to the City’s planning efforts (there were a handful that were no longer applicable).

4. A discussion regarding the Canyon and Foothills Plan and the River and Lakeshore Plan. (23-021)

• An update from Development Services on two supplemental plans to the recently passed General Plan: the Canyon and Foothills Plan and the River and Lakeshore Plan.

5. A resolution approving a substantial amendment to the program year 2021 Annual Action Plan incorporating funds for HOME-ARP and approve the HOME-ARP allocation. (23-027)

• HOME-ARP funding to be used throughout Provo and Utah County to benefit people experiencing homelessness, near homelessness, and those fleeing domestic violence/sexual assault/human trafficking.

6. An ordinance amending Provo City Code regarding citywide fireworks regulation. (23-024)

• This proposal protects the city when a vendor applies for a display permit when their state or federal license has been suspended or revoked. In the case that brought this issue to the light, a vendor applied for a display permit for BYU Football games. His state license allowed them to shoot the fireworks, but not import or transport them because their state license was suspended and their ATF license was revoked. Similar language has been proposed for the state statute and will be taken up in the 2024 legislative session.

7. An ordinance amending Provo City Code regarding fire plan review fee updates. Citywide application. (23-037)

• In October WC-3 our fire protection systems third party plan reviewers increased their hourly review fees by approximately 40 percent. We proposed changing the consolidated fee schedule to incorporate the price increase while maintaining our current percentage of administrative cost.

8. An ordinance amending Provo City code regarding micromobility devices. Citywide application. (23-022)

• The Administration has requested this item to discuss the emergence of new types of micromobility devices, including, but not limited to, e-scooters, e-bikes, hoverboards, etc. and how these devices might be best regulated throughout the City.

9. A presentation regarding the FY2024 Budget- Development Services (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:

• What were the most important accomplishments for your department from FY2023?

• What were your supplemental requests in FY2023, how did you compensate for those that were not funded? 

• What needs are currently unfunded or underfunded in your department?

• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your departmental budget. 

• Are there other requests related to the FY2024 budget you would like to bring before the Council?

• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night? 

• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs? 

• What are your current department performance measures as reported in each fiscal year budget? What would you change? 

The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

10. A presentation regarding the FY2024 Budget- Parks and Recreation (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:

• What were the most important accomplishments for your department from FY2023?

• What were your supplemental requests in FY2023, how did you compensate for those that were not funded? 

• What needs are currently unfunded or underfunded in your department?

• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your departmental budget. 

• Are there other requests related to the FY2024 budget you would like to bring before the Council?

• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night? 

• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs? 

• What are your current department performance measures as reported in each fiscal year budget? What would you change? 

The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

11. A presentation regarding efforts addressing homelessness in Provo City- Provo City. (23-018)

• As part of the series of Council discussions regarding homelessness in Provo, this presentation will address the City's coordinated efforts with community partners and city departments, including Provo Police.

12. A presentation regarding efforts addressing homelessness in Provo City- Wasatch Behavioral Health. (23-018)

• In an effort to understand more about resources dedicated to homelessness, various community partners will present about the work they do in Provo City and the greater Utah Valley region. This week's presentation will be from Wastach Behavioral Health. 

• More information on the organization including how to access resources can be found here:

• https://www.wasatch.org/about-us/ 

• https://www.wasatch.org/crisis-services/ 

• https://www.wasatch.org/adult-services/wasatch-assistance-team-counseling the-homeless-watch/

13. A presentation regarding the FY2024 Budget- Mayor's Office (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:

• What were the most important accomplishments for your department from FY2023?

• What were your supplemental requests in FY2023, how did you compensate for those that were not funded? 

• What needs are currently unfunded or underfunded in your department?

• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your departmental budget. 

• Are there other requests related to the FY2024 budget you would like to bring before the Council?

• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night? 

• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs? 

• What are your current department performance measures as reported in each fiscal year budget? What would you change? 

The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

Closed Meeting

• Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Adjournment

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PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, March 28, 2023

Opening Ceremony

• Items in this category do not involve legislative action. 

Public Comment

• Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.

• Dial 346 248 7799. Enter Meeting ID 861 2758 4111 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 620775

• Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

• Please state your name and city of residence into the microphone.

• Please limit your comments to two minutes.

• State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

1. A resolution consenting to the appointment of an individual to the Library Board. (23-005)

• Councilor David Shipley is no longer able to serve on the Library Board due to a scheduling conflict. Mayor Kaufusi has submitted her recommended appointment for his replacement, Councilor Shannon Ellsworth. Councilor Ellsworth's term will be the remainder of Dave Shipley's unexpired term, set to expire December 31, 2023.

2. A resolution authorizing the Mayor to approve an interlocal agreement with Utah County to conduct a vote-by-mail election for the Municipal Primary and General Elections to be held in Provo City in 2023. (23-038)

• Provo City and Utah County will be working together to administer a vote-by-mail election for the 2023 City Municipal Election. The interlocal agreement specifies the responsibilities for each entity. In summary, Utah County will be responsible for printing and mailing ballots, providing staff and equipment to process and count ballots, providing election returns, and providing postal permits for both outbound and return mail. Provo City will be responsible for administering candidate filings, candidate campaign finance reports, submitting all required notices, and proof of all election programming done for the 2023 City Municipal Election. As of January 4, 2023, there are 35,357 active voters in Provo City. The total cost of the election will not exceed $2.25 per voter, per election. The total estimated cost would not exceed $159,106.50.

3. An ordinance amending Provo City Code regarding citywide fireworks regulation. (23-024)

• This proposal protects the city when a vendor applies for a display permit when their state or federal license has been suspended or revoked. In the case that brought this issue to the light, a vendor applied for a display permit for BYU Football games. His state license allowed them to shoot the fireworks, but not import or transport them because their state license was suspended and their ATF license was revoked. Similar language has been proposed for the state statute, and will be taken up in the 2024 legislative session.

4. An ordinance amending Provo City Code regarding fire plan review fee updates. Citywide application. (23-037)

• In October WC-3 our fire protection systems third party plan reviewers increased their hourly review fees by approximately 40 percent. We proposed changing the consolidated fee schedule to incorporate the price increase while maintaining our current percentage of administrative cost.

5. In October WC-3 our fire protection systems third party plan reviewers increased their hourly review fees by approximately 40 percent. We proposed changing the consolidated fee schedule to incorporate the price increase while maintaining our current percentage of administrative cost.

• HOME-ARP funding to be used throughout Provo and Utah County to benefit people experiencing homelessness, near homelessness, and those fleeing domestic violence/sexual assault/human trafficking.

6. A discussion regarding micro mobility devices. (23-022)

• The Administration has requested this item to discuss the emergence of new types of micromobility devices, including, but not limited to, e-scooters, e-bikes, hoverboards, etc. and how these devices might be best regulated throughout the City.

7. An ordinance amending the list of appendices included in the Provo City General Plan. Citywide Application. (Related to PLGPA20210364)

• The 2023 General Plan was adopted on January 17, 2023. The Plan was adopted with Appendices A-D. At the January 17, 2023 Council meeting, the Council acted to include many of the appendices from the 2004 General Plan because they contain information and data that is still applicable to the City’s planning efforts (there were a handful that were no longer applicable).

8. **CONTINUED** An ordinance amending the Zone Map of approx. 5.7 acres, located at 4093 N 100 E, from Low Density Residential (LDR) to Medium Density Residential (MDR) and authorizing a related Development Agreement. Riverbottoms Neighborhood. (PLRZ20220345)

• The subject property is the last phase of a larger development that includes an assisted living facility to the north and townhomes and single-family homes to the south. The zone changes needed to facilitate this development were very controversial at the time and after a year of meeting with surrounding residents, the current zoning was approved by the Municipal Council. Because of the controversial nature of this project, a development agreement was executed to assure citizens and the builder/developer exactly what was agreed upon and what could be built. The applicant is requesting approval for two parcels of land to be rezoned from the (Low Density Residential) LDR zone to the Medium Density Residential (MDR) zone totaling approximately 5.7 acres. The reason for the rezone request is to get a zone that allows for more height than the existing zone does. The reason that both parcels (phase I and II) are being rezoned is because the lots will be combined into one lot and the zoning needs to be consistent throughout the whole parcel.

9. An ordinance requesting a street vacation for Edgewood drive from 5400 North to 5600 North. Riverbottoms Neighborhood. (PLSV20220006)

• Dudley & Associates requests a Street Vacation for the northern portion of Edgewood Drive, starting approximately at 5404 N Edgewood Drive, to allow for a new office development in a proposed PO zone.

10. **CONTINUED** Ginny Smith requests annexation of approximately 9.1 acres located at approximately 5500 N Canyon Rd. The subject property lies adjacent to the North Timpview Neighborhood. (PLANEX20230020)

Adjournment

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What do those numbers at the ends of the agenda items mean?

• Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

• You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil 

To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.

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Comment below (requires Google account), on our Facebook page, through Open City Hall, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.