Citizens Agenda for City Council Meetings on February 28, 2023

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers (445 W. Center St., Provo). The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. For information on how to view the meetings and how to contribute public comments without attending in person, click here.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda
11:30 AM, Tuesday, February 28, 2023
Council Chambers (Room 100)
Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1.       An ordinance amending Provo City code regarding standards for conditional uses- dance halls. Citywide Application. (PLOTA20220404)

• Provo City Code Section 14.34.250(3) gives the regulations for a dance hall where it is listed as a conditional use in the City. There are ten zones in the city that list dance hall as a conditional use (PF, SC2, SC3, DT1, DT2, ITOD, CG, CM, M1, and M2) and one zone (PIC) where it is permitted by-right. Within these zones the typical standards of the above code section apply and require a minimum buffer of four hundred (400) feet from any one- or two-family dwelling. However, sections of the DT1 and DT2 zone described in subsection 14.34.250(3)(c)(vii)(A) allow for a reduced buffer of at least two hundred (200) feet. This area is bound by 100 East, 200 South, 300 West, and 200 North and shown in the attachments.

 

2.            A presentation regarding the findings of a completed IT assessment (23-030)

• On November 15, 2022, the Administration engaged a 3rd party consultant (The Hartman Group) to perform an IT assessment looking at strategy, budget, staffing, reporting structure, and general practices of the City with a goal to better align budget with expected outcomes and acceptable risk levels. The Administration and The Hartman Group are prepared to present to the Council the findings of the assessment.
  
  

3.            A resolution transfering money from the General Fund to the Airport Fund for an interfund loan payment to Energy (23-029)

• On April 21, 2020 the Municipal Council approved a resolution authorizing an interfund loan between the Airport and the Energy Fund for $4,900,526 to purchase land near the Airport.  The loan is for 10 years with a fixed principal payment of $490,053 and a variable interest rate equal to the monthly State Pool rate.  After this loan payment the outstanding balance will be $3,430,367.  The loan was to be paid back with Airport revenues and if revenues were not sufficient a transfer would be made from the General Fund for all or a portion of the payment.  The Airport is currently being subsidized by the General Fund and not in a position to make all or a portion of the payment so Administration is recommending a transfer from the General Fund of $557,329 which includes interest of $67,276.

4.            A discussion regarding the Recreation Facilities Capital Fund (23-006)

• Prior to COVID-19, the City budgeted $400,000 for replacement needs of capital equipment for the Rec Center each year in an effort to keep the facility up-to-date and maintain a state-of-the-art Rec Center.  In the budget year 2022, the decision was made to fund the equipment replacement fund for the Rec Center with the net income as follows:
  
  

5.            A presentation regarding the FY2024 Budget- Administrative Services (Facilities, Finance, Justice Court, Recorder, and Human Resources) (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:
  
  

• What were the most important accomplishments for your department from FY2023? 
• What were your supplemental requests in FY2023, how did you compensate for those that were not funded?
• What needs are currently unfunded or underfunded in your department? 
• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your departmental budget.
• Are there other requests related to the FY2024 budget you would like to bring before the Council? 
• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night?
• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs?
• What are your current department performance measures as reported in each fiscal year budget? What would you change?

 The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

6.            A presentation regarding the FY2024 Budget- Police (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:
  
  

• What were the most important accomplishments for your department from FY2023? 
• What were your supplemental requests in FY2023, how did you compensate for those that were not funded?
• What needs are currently unfunded or underfunded in your department? 
• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your  departmental budget.
• Are there other requests related to the FY2024 budget you would like to bring before the Council? 
• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night?
• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs?
• What are your current department performance measures as reported in each fiscal year budget? What would you change?

The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

7.            A presentation regarding the FY2024 Budget- Fire (23-008)

• In preparation for the drafting and approval of the FY 2023-2024 budget, each department has been asked to present to the Council. In addition to identifying their priorities, needs, wants, and potential costs, their presentations should address the following questions:

 

• What were the most important accomplishments for your department from FY2023? 
• What were your supplemental requests in FY2023, how did you compensate for those that were not funded?
• What needs are currently unfunded or underfunded in your department? 
• The Council adopted several preliminary budget priorities for FY2024, please address those items relative to your department and how those priorities could be executed within your departmental budget.
• Are there other requests related to the FY2024 budget you would like to bring before the Council? 
• Are there current budget constraints within your department that do not allow you to execute the city’s long-term vision? What keeps you up at night?
• What are you asking for in your budget that will increase your department's ongoing operations and maintenance costs?
• What are your current department performance measures as reported in each fiscal year budget? What would you change?

The full budget that was approved for Provo City for FY 2022-2023 can be found here: https://www.provo.org/home/showpublisheddocument/20680/637956540216500000

8.            A presentation regarding an update to the Westside Levee Plan of Action and Alternatives. (23-028)

• Currently, the Provo River and Utah Lake levees do not meet the structural or operational requirements for flood certification. Provo City and CRS Engineers have studied the levees along the lower Provo River and Utah Lake to develop a plan to certify the levee system. The Westside Levee Plan was prepared to document the existing conditions of the levees, present alternatives for rehabilitating the levees so that Federal Emergency Management Agency (FEMA) accreditation can be obtained, and recommend actions for moving forward with alternatives. Since the completion of the Westside Levee Plan study, Provo City and CRS has continued to explore further options related to the levee system. In conjunction with seeking funding and permitting for levee rehabilitation, Provo City and CRS have been pursuing additional opportunities to mitigate the need for the project, minimize impacts to the levee decertification or lower the cost of levee rehabilitation.

9. A request for approval of a Zone Map Amendment from the ITOD zone to the DT1 (General Downtown) zone in order to construct a new apartment building, at 466 South 100 West. Downtown Neighborhood. PLRZ20220220

•     The applicant is requesting approval for two parcels of land to be rezoned from the ITOD zone to DT1. The parcels that make up this project include the ITOD zone and the DT1 Zone. The reason for the rezone request is to have all the parcels within this development in the same zone. Since both DT1 and ITOD would allow for this proposed development and the majority of the property is zoned DT1, the applicant has requested to have the other two smaller parcels rezoned to match. The proposed rezone area will consist of two parcels totaling approximately 0.23 acres of land. The property is currently zoned ITOD like the properties to the south, east and west. The property to the north is zoned DT1.

Closed Meeting

Adjournment

---

PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda
5:30 PM, Tuesday, February 28, 2023
Council Chambers (Room 100)
Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil 

Opening Ceremony

·         Items in this category do not involve legislative action. 

Presentations, Proclamations, and Awards

1.       A presentation of the Giving Machine donations to local non-profit organizations. (23-011)

• The Church of Jesus Christ of Latter-day Saints runs the "Giving Machine" each year during the Christmas season. Following the receipt of donations, a representative from the Church would like to present the funds donated to several non-profit organizations located in Provo: Community Action Services, the Food and Care Coalition, and United Way of Utah County. This presentation is taking place in a public Council Meeting in order to recognize these community partners and the role they play in Provo as service providers.

Public Comment

• Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
• Dial 346 248 7799. Enter Meeting ID  872 4405 6424 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 076421.
• Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
• Please state your name and city of residence into the microphone.
• Please limit your comments to two minutes.
• State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

2.           A resolution transfering money from the General Fund to the Airport Fund for an interfund loan payment to Energy (23-029)

• On April 21, 2020 the Municipal Council approved a resolution authorizing an interfund loan between the Airport and the Energy Fund for $4,900,526 to purchase land near the Airport.  The loan is for 10 years with a fixed principal payment of $490,053 and a variable interest rate equal to the monthly State Pool rate.  After this loan payment the outstanding balance will be $3,430,367.  The loan was to be paid back with Airport revenues and if revenues were not sufficient a transfer would be made from the General Fund for all or a portion of the payment.  The Airport is currently being subsidized by the General Fund and not in a position to make all or a portion of the payment so Administration is recommending a transfer from the General Fund of $557,329 which includes interest of $67,276.

 

3.           An ordinance amending Provo City code regarding standards for conditional uses- dance halls. Citywide Application. (PLOTA20220404)

• Provo City Code Section 14.34.250(3) gives the regulations for a dance hall where it is listed as a conditional use in the City. There are ten zones in the city that list dance hall as a conditional use (PF, SC2, SC3, DT1, DT2, ITOD, CG, CM, M1, and M2) and one zone (PIC) where it is permitted by-right. Within these zones the typical standards of the above code section apply and require a minimum buffer of four hundred (400) feet from any one- or two-family dwelling. However, sections of the DT1 and DT2 zone described in subsection 14.34.250(3)(c)(vii)(A) allow for a reduced buffer of at least two hundred (200) feet. This area is bound by 100 East, 200 South, 300 West, and 200 North and shown in the attachments.
  
  

4.           A request for approval of a Zone Map Amendment from the ITOD zone to the DT1 (General Downtown) zone in order to construct a new apartment building,  at 466 South 100 West. Downtown Neighborhood. PLRZ20220220

• The applicant is requesting approval for two parcels of land to be rezoned from the ITOD zone to DT1. The parcels that make up this project include the ITOD zone and the DT1 Zone.  The reason for the rezone request is to have all the parcels within this development in the same zone. Since both DT1 and ITOD would allow for this proposed development and the majority of the property is zoned DT1, the applicant has requested to have the other two smaller parcels rezoned to match. The proposed rezone area will consist of two parcels totaling approximately 0.23 acres of land. The property is currently zoned ITOD like the properties to the south, east and west. The property to the north is zoned DT1.

Adjournment

---

 What do those numbers at the ends of the agenda items mean?

·         Items on the agenda are given a file number by Council staff or Community Development staff to help track the item through the legislative process and organize the supporting materials.

·         You may find it helpful in cases where an item may be worded differently on different agendas. Matching up that file number helps you see that it is the same issue.

Council meetings are broadcast live and available later on-demand at https://www.youtube.com/user/ProvoCityCouncil 

To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.

* * * * * * * * * * * * * *

Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.