Sunday, October 30, 2022

Citizens Agenda for Meetings on November 1, 2022


Citizens Agenda        


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be challenging to determine what Council members are discussing or deciding on. 


What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. For information on how to view the meetings and how to contribute public comments without attending in person, click here.



PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:30 PM, Tuesday, November 01, 2022

Council Chambers (Room 100)

Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil


(**Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.)

Business


  1. An ordinance amending the zone map classification of approx. .22 acres of property located at 1220 E 960 S, from One Family Residential (R1.8) & Residential Conservation (RC) to Low-Density Residential (LDR). Provost South Neighborhood (PLRZ20220244)

  • The applicant is requesting approval for a parcel of vacant land that is in the R1.8 zone, along with a small portion of land that is in the RC zone, to be rezoned to the LDR zone. The purpose of the rezoning would be to allow for a new twin home to be built on the land that is being rezoned. The proposed rezoning area will consist of approximately 0.22 acres of land. The smaller parcel A (seen in Attachment 2) is approximately 0.004 acres and would be purchased by the applicant and added to the 0.217 acres of parcel B. The property is currently zoned R18, like the properties to the north and to the east. The other surrounding property that is on the south and west of the property is zoned RC.


  1. A presentation by the Intermountain Utah Valley Hospital administration (22-073)

  • As one of the City's community partners, Intermountain Healthcare's Utah Valley Hospital administrators regularly share an update on the hospital's operations with the Council. This is intended to familiarize the Council with any current initiatives, programs, or projects of the Hospital, as well as to encourage and facilitate regular communication between the City and Intermountain.


  1. A presentation regarding conservation easements. (22-079)

  • Utah Open Lands will provide a presentation regarding the purpose and structure of conservation easements and how they can be a potential tool for the City to use in land use decisions and planning.


  1. A discussion on housing in Provo (22-072)

  • Former Councilor David Harding would like to share some ideas and suggestions about housing issues in Provo. Several Council members were interested in sponsoring this discussion, so it has been scheduled at a Work Meeting for the entire Council to hear.

  • "Provo City’s current regulations of housing occupancy and rentals can be described as convoluted, making it hard for citizens to comply and the City to enforce. State and National market forces, in conjunction with market forces particular to Provo, are threatening to price large swaths of our community out of home ownership. A set of reforms are recommended to simplify housing and rental regulations and encourage attainable housing by protecting ownership opportunities."


  1. A presentation of the Consolidated Annual Performance and Evaluation Report (CAPER) for the 21-22 Fiscal Year (22-038)

  • The Department of Housing and Urban Development requires an accounting each year of federal grant money expended. This is accomplished through the Consolidated Annual Performance and Evaluation Report (CAPER). This presentation will illustrate the projects undertaken and the accomplishments throughout the 21-22 Fiscal Year.


  1. A presentation regarding a review of the CDBG/HOME funding Priorities for 23-24 Survey. (22-038)

  • This is a review of the survey released in September for feedback on funding priorities for the 2023-2024 Action Plan Year.


  1. A discussion regarding the proposed "Percent-for-the-Arts" program from the Public Art Committee. (22-061)

  • The Council's Public Art Committee was tasked with drafting an ordinance to enact a program with the goal of increasing public art throughout the city.


Adjournment




PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, November 01, 2022

Council Chambers (Room 100)

Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil


Opening Ceremony

  • Items in this category do not involve legislative action. 


Presentations, Proclamations, and Awards

  1. Presentation of the Utah Chiefs of Police Association's Accreditation of the Provo Police Department. (22-044)

  •  For the last three years or so, the Provo Police Department has been working to secure the departmental accreditation offered by the Utah Chiefs of Police Association, and the accreditation was recently approved by UCOPA. This accreditation effort includes a self-study covering 32 topical sets of standards ranging from organization and structure, planning, and research to personnel, compensation, fiscal management, training, public information, and evidence management. After submission of the self-study, UCOPA sends an assessment team into the department to see the department firsthand and to assess the accuracy of the self-study. Following the site assessment, the UCOPA board makes a final determination of the department's accreditation status. UCOPA's standards are rigorous and only achieved by a few departments (currently 11) in the state.


Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.

    • Dial 346 248 7799. Enter Meeting ID 869 8819 6058 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 333374.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.


Action Agenda


  1. A resolution consenting to the appointment of individuals to various boards and commissions (22-009)

  • Mayor Kaufusi has submitted the names of individuals who she recommends for appointment/reappointment to the Board of Adjustment. The Council, after considering the Mayor's recommendations, this resolution is presented for the Council's advice and consent to formalize the appointments.


  1. An ordinance amending the zone map classification of approx. .22 acres of property located at 1220 E 960 S, from One-Family Residential (R1.8) & Residential Conservation (RC) to Low-Density Residential (LDR). Provost South Neighborhood (PLRZ20220244)

    • The applicant is requesting approval for a parcel of vacant land that is in the R1.8 zone, along with a small portion of land that is in the RC zone, to be rezoned to the LDR zone. The purpose of the rezoning would be to allow for a new twin home to be built on the land that is being rezoned. The proposed rezoning area will consist of approximately 0.22 acres of land. The smaller parcel A (seen in Attachment 2) is approximately 0.004 acres and would be purchased by the applicant and added to the 0.217 acres of parcel B. The property is currently zoned R18, like the properties to the north and to the east. The other surrounding property that is on the south and west of the property is zoned RC.


  1. A resolution appropriating $245,000 in the General Fund to cover costs incurred during golf course construction and a transfer of those monies from the General Fund to the Golf Course Fund. (22-074)

    • In the fiscal year 2020, the Timpanogos Golf Club was under reconstruction to accommodate the new medical school development and construct three new holes on the east side of the golf course. The golf course was open in the spring, but then the COVID-19 pandemic closure was mandated. This closure allowed expanded access, so construction was expedited to be completed as quickly and efficiently as possible. As a result, annual revenues decreased from $947K in fiscal 2019 to $450K in fiscal 2020. This revenue loss at the golf course during construction was contemplated at the time by Administration, Council, and the Golf Course team. 

    • During the construction, not only were we accounting for the operation of the golf course, but we were also accounting for funds received for the project and the construction costs. At the end of fiscal 2020, we had a fund balance of $142K, which was distorted because we had funds that had been received for the project and not spent, so the fund balance was overstated. Looking only at Golf Course operations for fiscal 2020, there was an operating loss of $502K. In our 2020 audit, the auditors recommended that a transfer be made to the Golf Course of $235K to increase fund balance, and the transfer was made in fiscal 2021.

    • In January 2022 Administration met to review the financial operational impacts of the golf course improvements. During the meeting, the level of fund balance was discussed, and it was discussed that an additional transfer of $245K would be needed to cover the 2020 operating loss.

    • Since the completion of the Golf Course project, the operating results of the golf course have been $75,049 for fiscal 2022. The golf course revenues have increased significantly, and the golf course appears to be on a sustainable path. An additional transfer is needed to the golf course fund balance so that the operation can continue to be self-sufficient and have the funding necessary to adequately maintain the golf course and make the improvements to keep the golf course successful.


  1. A resolution appropriating $5,500,000 in the General Fund for a regional sports park and a transfer of those monies from the General Fund to the Parks and Recreation Capital Improvement Project (CIP) Fund. (22-017)

  • A recommendation to approve this resolution from our Budget Officer on ARPA funds. 


  1. A resolution appropriating $3,000,000 in the General Fund for demolition, abatement, or redevelopment incentives for the old City Center site and a transfer of those monies from the General Fund to the Legacy Capital Improvement Project Fund (22-017)

  • A recommendation to approve this resolution from our Budget Officer on ARPA funds.


  1. A resolution appropriating $57,635 in the General Fund for water conservation. (22-017)

  • A recommendation to approve this resolution from our Budget Officer on ARPA funds.


Adjournment




What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help track the item through the legislative process and organize the supporting materials.

  • You may find it helpful in cases where an item may be worded differently on different agendas. Matching up that file number helps you see that it is the same issue.


Council meetings are broadcast live and available later on-demand at https://www.youtube.com/user/ProvoCityCouncil 


To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.


* * * * * * * * * * * * * *

Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting.

**Note - your comments will be part of the public record.


Sunday, October 16, 2022

Citizens Agenda for Meetings on October 18, 2022



Citizens Agenda        


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be challenging to determine what Council members are discussing or deciding on. 


What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 



This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. For information on how to view the meetings and how to contribute public comments without attending in person, click here.



PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:30 pm, Tuesday, October 18, 2022

Council Chambers (Room 100)

445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil 


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. An ordinance amending the Zone Map Classification of approx. 8.1 acres of Real Property, generally located at 652 S Lakeview Pkwy, from Public Facilities (PF) & Agricultural (A1.5) to Airport Industrial (AI). Provo Bay Neighborhood. (PLRZ20220022)

  • Joel Pilling is requesting approval for a new warehouse development in a proposed at 652 South Lakeview Parkway. This proposal is to amend the zone map from the Public Facilities (PF) and Agricultural (A1) zones to the Airport Industrial (AI) zone. The project plan shows three separate buildings totaling 109,668 square feet of leasable warehouse space. Adjacent to the street is a landscaped yard, with additional landscaping on the site to buffer the buildings and provide shade in the parking lot.


  1. An ordinance amending Provo City Code Title 14 for all references of the sign code. Citywide application. (PLOTA20220287)

  • The Development Services Department is proposing to amend Title 14 for any zone chapter that mentions signs and to consolidate any mention of the sign code into Chapter 14.38 of the Provo City Code. Within Chapter 14.38, the respective zones are divided into sections that apply to each zone chapter (i.e. Downtown includes zones DT1, DT2, GW, WG, and ITOD). However, some of the zones were not included in a section of code that would apply to it; thus, the Planning Commission would have to classify the sign type based on what is most appropriate. With this update, each zone chapter has a section of sign code that applies to the zone. This will eliminate the opportunity for a dispute on what is the most appropriate type.


  1. An ordinance amending Provo City Code regarding required parking stall widths next to walls or columns. Citywide application. (PLOTA20220288)

  • The Development Services Department is proposing to amend the Parking Design Standards (14.37.100). This amendment would provide clearer design standards that are easy to understand. The purpose of this revision is to make it easier for an individual to park their vehicle in a parking garage without conflict of a column, wall, and free of obstructions within a parking stall.  Staff analyzed our current code and saw that this section of standards needed to be updated based on experience within parking garages in Provo. These standards will be applicable for any project seeking sub-grade parking or a parking structure.


  1. An ordinance amending sign requirements for the Mixed-Use (MU) and Neighborhood Mixed-Use (NMU) zones. Citywide Application. (PLOTA20220144 & PLOTA20220224)

  • Planning staff previously presented on the proposed signage requirements in the Mixed-Use Zones to the Council. These are related amendments that were presented to the Planning Commission on May 25, 2022, and July 27, 2022. These amendments would provide clearer standards that are easy to understand and reflect a similar regulation of electronic signs within residential zones. All sections of the amendments were recommended for approval by the Planning Commission 6:0.


  1. A presentation regarding the Utah Municipal Power Agency's proposed Integrated Resource Plan. (22-078)

  • Western Area Power Administration requires UMPA to submit an IRP every five years.  UMPA has submitted a plan, and the UMPA board of mayors has approved the draft to be reviewed by the public for comment during the month of October.


  • The IRP is a planning tool that guides the decision-making process for the utility, evaluating system requirements, economic viability, plant capability, and environmental sustainability.


  1. A presentation regarding an update on the MyHometown initiative (22-015)

  • The My Hometown Initiative has now been in operation for several months within neighborhoods in Provo. This presentation will provide a general update on the program, including many of its successes so far.


  1. A discussion on ARPA funds (22-017)

  • The Provo City ARPA Committee has requested Council discussion regarding the remaining unallocated $8,500,000 in discretionary ARPA funds received from the federal government. Funds must be obligated by December 31, 2024, and fully spent by December 31, 2026.


  1. A discussion regarding the proposed "Percent-for-the-Arts" program from the Public Art Committee. (22-061)

  • The Council's Public Art Committee was tasked with drafting an ordinance to enact a program with the goal of increasing public art throughout the city. This discussion will be the first presentation of the draft policy.


  1. An ordinance amending Provo City Code regarding Accessory Dwelling Units. Citywide Application. (PLOTA20220263)

  • The Provo City Municipal Council Housing Committee is requesting three ordinance text amendments to Title 14.30 of the Provo City Code; (1) to increase the occupancy limit of unrelated adults that are permitted to live within an accessory dwelling unit, (2) to increase the areas permitted for ADUs west of I-15, and (3) conditionally expand the permitted use of ADUs in areas primarily zoned for residential use throughout the city. These requested amendments have been studied and debated for months within the Council’s Housing Committee and been drafted with the help of City Development Services staff.


Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in the Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). It will be announced at that time if a closed meeting is needed.


Adjournment




PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, October 18, 2022

Council Chambers (Room 100)

Hybrid meeting: 445 W. Center Street, Provo, UT 84601 or https://www.youtube.com/provocitycouncil


Opening Ceremony

  • Items in this category do not involve legislative action. 


Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.

    • Dial 346 248 7799. Enter Meeting ID 881 0215 7082 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 607695.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.


Action Agenda


  1. A presentation regarding the Quarterly Report for the 4th Quarter of Fiscal Year 2022. (22-021)

  • Overview of the financial results for the 4th quarter of Fiscal Year 2022.


  1. An ordinance adjusting the common boundary between Provo & Springville approx. 900 feet west of the intersection of State Street and 1400 N (Springville) in order to facilitate the construction of a road, which will move the boundary line 70 ft w(22-042)

  • There are two parcels of ground located in southeast Provo, a part of the Mountain Vista Business Center, that will be isolated and function as nuisance strips, as the extension of Sierra Vista Drive is constructed.  In working with the Utah Department of Transportation to gain access from the City road system onto the State road system, Provo City, along with several property owners, are required to relinquish their right of access in order to consolidate into one new access point - at the extension of Sierra Vista Drive.  As part of the negotiations to facilitate and encourage an adjacent property owner (Gateway Crossing Development) to relinquish their point of access, City staff is recommending trading land for giving up the point of access.  One of the parcels is being created by shifting the new road alignment to the west of its current alignment, and it will create a narrow remnant parcel next to an already narrow remnant parcel.  The value of the property the City is giving up was appraised at $60,000.00, and the relinquished access was appraised at $55,000.00.


  1. An ordinance amending the Zone Map classification of approx. 8.1 acres of Real Property, generally located at 652 S Lakeview Pkwy, from Public Facilities (PF) & Agricultural (A1.5) to Airport Industrial (AI). Provo Bay Neighborhood. (PLRZ20220022)

  • Joel Pilling is requesting approval for new warehouse development in a proposed at 652 South Lakeview Parkway. This proposal is to amend the zone map from the Public Facilities (PF) and Agricultural (A1) zones to the Airport Industrial (AI) zone. The project plan shows three separate buildings totaling 109,668 square feet of leasable warehouse space. Adjacent to the street is a landscaped yard, with additional landscaping on the site to buffer the buildings and provide shade in the parking lot.


  1. An ordinance amending Provo City Code Title 14 for all references of the sign code. Citywide application. (PLOTA20220287)

  • The Development Services Department is proposing to amend Title 14 for any zone chapter that mentions signs and to consolidate any mention of the sign code into Chapter 14.38 of the Provo City Code. Within Chapter 14.38, the respective zones are divided into sections that apply to each zone chapter (i.e. Downtown includes zones DT1, DT2, GW, WG, and ITOD). However, some of the zones were not included in a section of code that would apply to it; thus the Planning Commission would have to classify the sign type based on what is most appropriate. With this update, each zone chapter has a section of sign code that applies to the zone. This will eliminate the opportunity for a dispute on what is the most appropriate type.


  1. An ordinance amending Provo City Code regarding required parking stall widths next to walls or columns. Citywide application. (PLOTA20220288)

  • The Development Services Department is proposing to amend the Parking Design Standards (14.37.100). This amendment would provide clearer design standards that are easy to understand. The purpose of this revision is to make it easier for an individual to park their vehicle in a parking garage without conflict of a column, wall, and free of obstructions within a parking stall.  Staff analyzed our current code and saw that this section of standards needed to be updated based on experience within parking garages in Provo. These standards will be applicable for any project seeking sub-grade parking or a parking structure.


  1. An ordinance amending Provo City Code regarding the Mixed-Use (MU) and Neighborhood Mixed-Use (NMU) zones. Citywide Application. (PLOTA20220144 & PLOTA20220224)

  • Planning staff previously presented on the proposed signage requirements in the Mixed-Use Zones to the Council. These are related amendments that were presented to the Planning Commission on May 25, 2022, and July 27, 2022. These amendments would provide clearer standards that are easy to understand and reflect a similar regulation of electronic signs within residential zones. All sections of the amendments were recommended for approval by the Planning Commission 6:0.


  1. An ordinance amending Provo City Code regarding Accessory Dwelling Units. Citywide Application. (PLOTA20220263)

  • The Provo City Municipal Council Housing Committee is requesting three ordinance text amendments to Title 14.30 of the Provo City Code; (1) to increase the occupancy limit of unrelated adults that are permitted to live within an accessory dwelling unit, (2) to increase the areas permitted for ADUs west of I-15, and (3) conditionally expand the permitted use of ADUs in areas primarily zoned for residential use throughout the city. These requested amendments have been studied and debated for months within the Council’s Housing Committee and been drafted with the help of City Development Services staff.


Adjournment




What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help track the item through the legislative process and organize the supporting materials.

  • You may find it helpful in cases where an item may be worded differently on different agendas. Matching up that file number helps you see that it is the same issue.


Council meetings are broadcast live and available later on-demand at https://www.youtube.com/user/ProvoCityCouncil 


To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.




* * * * * * * * * * * * * *
Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.