Sunday, September 4, 2022

Citizens Agenda for Meetings on September 6, 2022

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be challenging to determine what Council members are discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here: 

This meeting will be conducted both in-person and virtually. The in-person meeting will be held in the Council Chambers. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: and For information on how to view the meetings and how to contribute public comments without attending in person, click here.


Work Meeting Agenda

3:00 pm, Tuesday, September 6, 2022

Council Chambers (Room 100)

Hybrid meeting: or 445 W. Center Street, Provo, UT 84601

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


  1. A presentation regarding the review of the Annual Fraud Risk Assessment. (22-067)

    • Every year, the State Auditor's Office requires local governments to complete a Fraud Risk Assessment to determine whether finances are managed with adequate internal controls and separation of duties.

  2. A presentation regarding the Fiscal Year 2022 Budget Carryover Report. (22-068)

    • At the close of each fiscal year, Finance compiles a carryover list detailing budget amounts from the old year that should be "carried over" into the new year. The carryover list includes the following: 

  • Budget to cover encumbered invoices that were not paid by June 30th. 

  • Old-year balances for CIP funds, grants, vehicle replacement accounts, the Parks Capital Equipment account, and the Facilities Capital Equipment account. 

  • Surplus budget for specific purchases or projects.

The final carryover list is approved by the Mayor and then presented to the Council in a work meeting each fall.

  1. A presentation regarding the "Safe Streets for All" grant opportunity- Final Discussion. (22-065)

    • The Federal Bipartisan Infrastructure Bill includes a “Safe Streets for All” Grant specifically targeted for municipal transportation safety projects. The Public Works Engineering Division will present their plan for developing a safety action plan to use for applying for this grant money.

  1. A presentation regarding the city's Moderate Income Housing Report. (22-069)

    • Per Section 10-9a-403 of the Utah Code, each major city shall include a Moderate-Income Housing element in their general plans that: 

  • provides a realistic opportunity to meet the need for additional moderate-income housing within the next five years;

  • selects three or more moderate-income housing strategies described in Subsection (2)(b)(iii) for implementation, including one additional moderate-income housing strategy as provided in Subsection (2)(b)(iv) for a specified municipality that has a fixed guideway public transit station; and

  • includes an implementation plan as provided in Subsection (2)(c), including: 

  • Current population

  • Current housing stock

  • Current moderate-income housing availability and need

  • Future population projections

  • Forecast of moderate-income housing need

  • Regulatory environment

  • Plans to meet the moderate-income housing need

Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in the Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). It will be announced at that time if a closed meeting is needed.



Regular Meeting Agenda

5:30 PM, Tuesday, September 6, 2022

Council Chambers (Room 100)

Hybrid meeting: or 445 W. Center Street, Provo, UT 84601

Opening Ceremony

  • Items in this category do not involve legislative action. 

Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda:

    • Dial 346 248 7799. Enter Meeting ID 822 9112 8788 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 565869.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.

Presentations, Proclamations, and Awards

  1. A presentation regarding Provo's recognition as a 2022 Digital Inclusion Trailblazer by the National Digital Inclusion Alliance. (22-044)

  • The City of Provo has previously been recognized as an NDIA Digital Inclusion Trailblazer. Based on our information, we found that you met the following six criteria to be named a 2022 Digital Inclusion Trailblazer:

  • Indicator 1: Your local government has, or directly funds, at least one full-time staff dedicated to digital inclusion initiatives, policies and/or programs. 

  • Indicator 5: Your local government directly funds community digital inclusion programming

Action Agenda

  1. An election of the Municipal Council Chair and Vice-chair. (22-001)

  • Per Provo City Code Section 2.50.020(2), the Council is required to elect a Chair and Vice-chair. 

  • The current Council Chair will ask for nominations from Council Members for a new Chair (no second is required for a nomination). By Provo City Code, no discussion shall be had regarding the nomination. When all nominations have been made, the Chair then calls for a separate vote on each nominee in the order of their nomination. As soon as any nominee receives four or more votes, that nominee is elected as the new Chair, and more votes are held. If no nominee receives four or more votes in the first round of voting, then subsequent rounds of voting will continue until a majority vote is accomplished. 

  • The current Chair then repeats the process for the office of Vice-chair.

  1. A resolution consenting to the appointment of individuals to various boards and commissions (22-009)

  • Mayor Kaufusi has submitted the names of individuals who she recommends for appointment to the Parks and Recreation Board, Provo Housing Authority Board, and the Library Board. The Council, after considering the Mayor's recommendations and this resolution, is presented for the Council's advice and consent to formalize the appointments. 

  1. A resolution adopting a Safety Action Plan in conjunction with the "Safe Streets for All" grant opportunity. (22-065)

  • The Federal Bipartisan Infrastructure Bill includes a “Safe Streets for All” Grant specifically targeted for municipal transportation safety projects. The Public Works Engineering Division will present their plan for developing a safety action plan to use for applying for this grant money.


What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help track the item through the legislative process and organize the supporting materials.

  • You may find it helpful in cases where an item may be worded differently on different agendas. Matching up that file number helps you see that it is the same issue.

Council meetings are broadcast live and available later on-demand at 

To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at

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