Thursday, April 28, 2022

Citizens Agenda for Meetings on May 3, 2022

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


This meeting will be conducted both in person and virtually. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.



PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:30 pm, Tuesday, May 3, 2022

Meeting information updated on May 2 to remove a work meeting agenda item and adjust the start time for the meeting.


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A discussion regarding Sierra Vista Way extension road at Mountain Vista Business Center. (22-042)

    • Sierra Vista Way extension road at Mountain Vista Business Center  - Street vacation, property surplus, inter local boundary line adjustment, UDOT access modification. The redevelopment of the former Ironton property has been taking place for the last 20 plus years.  The City has secured a matching grant to build a road from the roundabout at Mountain Vista Parkway to SR 75 or 1400 North in Springville.  This final stretch of road, approximately 3/4 of a mile long, has some complications at the southern end.  In order to connect a City street to the UDOT right of way (SR 75) there are multiple access points that need to be consolidated into one location.  This will also result in some remnant parcels of property that currently belong to Provo City and the Provo City Redevelopment Agency.  These parcels of ground will be on the east side of the road and will act effectively as nuisance strips because of the narrowness, length and inability to be developed as stand alone parcels.  As the City is requesting cooperation with three additional property owners, working out the details of timing, compensation and construction is a complicated matter.

  2. (This item was removed from the agenda) A discussion regarding the construction of Fire Station 1 on the City Center parcel.  (22-043)

    • The administration wants to discuss the possibility of cost savings by moving forward with the construction of Fires Station 1 on the City Center parcel now.  This would mean that construction of Fire Station 1 would happen outside of the redevelopment of the City Center Parcel.

  3. A presentation regarding the FY2023 Budget- Mayor's Office (22-016)

    • In preparation for the drafting and approval of the FY 2022-2023 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation on the FY2023 Budget Presentation and Report Timeline (22-016)

    • A presentation outlining the budget process and timeline for Fiscal Year 2022-2023, including upcoming reports and presentations.

  5. A presentation regarding General Plan Goals Implementation Status Report (22-016)

    • Provo City Code 2.50.130(0) directs the Municipal Council Executive Director to “Coordinate an annual Council review of the priorities and implementation strategies of the General Plan.” Pursuant to that mandate, Council staff reached out to all City departments and divisions that have elements within the General Plan. The departments self-reported about the progress of the goals that fell within the purview of their operations and provided a brief update about their work towards each goal.

  6. A presentation on budget fund types. (22-016)

    • A presentation regarding the different types of Fund Accounts the city uses to pay for projects, services, debt and other functions required of the city.

  7. A discussion regarding General Fund per capita expenditures in Utah cities. (22-106)

    • During last year's budget presentations and discussions, the Council asked staff to prepare an analysis of Provo’s budget compared to other cities in Utah County on a per capita basis. What staff has prepared is a report using the comprehensive Annual Fiscal Report from all the cities included in the report to compare the different functions within the cities.

  8. A discussion regarding the Council's budget priorities. (22-016)

    • As part of the Priorities Retreat the Council discussed actionable items they would like to achieve in the next two years. Some of those priorities involved making expenditures, what we are going to discuss is the list of priorities the Council would like the Administration to consider when developing the FY 2023 budget for Provo City.


Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.


Adjournment



PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, May 3, 2022


Opening Ceremony

  • Items in this category do not involve legislative action. 


Presentations, Proclamations, and Awards

  • Items in this category do not involve legislative action. 


  1. Provology participants recognition. (22-044)

  2. A public service announcement from Provo School District Center for Advance Professional Studies on proper disposal of prescription drug medications. (22-044)


Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.

    • Dial 346 248 7799. Enter Meeting ID 864 4694 9942 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 630182.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.


Action Agenda


  1. A resolution consenting to the appointment of an individual to various boards and commissions (22-009)

  • Mayor Kaufusi has submitted the names of several individuals who she recommends for appointment to various boards and commissions. The Council has been introduced to these individuals after considering the Mayor's recommendations and this resolution is presented for the Council's advice and consent to formalize those appointments. Melissa Kendall is being appointed to the Planning Commission.

  1. A resolution appointing an individual to the Metropolitan Water Board (22-009)

    • There is currently 1 vacancy on the Metropolitan Water Board. The Council office followed the statutory process for posting and advertising this vacancy. Two applicants submitted applications during the prescribed window of time and those two applicants are being considered for the vacancy.

  2. An ordinance amending Provo City code regarding the combination of the Development Services and Community and Neighborhood Services departments. Citywide application. (PLOTA20220101)

    • The Community and Neighborhood Services Department is combined with the Development Services Department under the Development Services department title. All references in Provo City code to “Community and Neighborhood Services” should be changed to read “Development Services.” Planning Commission recommended approval.

  3. An ordinance amending the Zone Map classification of approximately 0.26 acres of real property, generally located at 1545 N Canyon Road, from Residential Conservation (RC) to the General Commercial (GC). Carterville Neighborhood. (PLRZ20220109)

    • The ownership of the Dairy Queen restaurant on 1545 N Canyon is requesting approval of a zone map amendment for their property from the RC zone to the CG zone in order to upgrade the signage on the site. The applicant is wanting to upgrade the current pole sign on the property from a reader board to an electronic display board. The sections of Provo City Code that regulate electronic signage prohibit them in the RC zone per Section 14.38.010(3) but allow them elsewhere for commercial properties under the restrictions of Chapter 6.06. Staff discussed with the sign company representative on what options are available to allow the sign change, and after that person spoke with the owner the decision to move forward with a zone change was made. Planning Commission recommended approval.

  4. A presentation on the proposed tentative budget for Provo City for Fiscal Year 2022-2023. (22-016)

    • As part of the annual budgeting process, the Mayor will present the proposed tentative budget for the upcoming fiscal year. Over the next two months, the Council will meet to discuss the budget, make changes, and vote on and adopt a final FY22-23 budget for Provo City.

  5. A resolution authorizing Provo City to enter into an interlocal agreement with the Redevelopment Agency of Provo City authorizing the use of tax increment in the Freedom Plaza community development project area. (22-045)

    • The agreement with the RDA of Provo had a 12-year timeline and a 95% participation level, meaning the Redevelopment Agency captured 95% of the increase in property tax revenue attributable to Provo City in the project area. The settlement agreement stipulated that the City was to contribute 100% for 15 years.  Utah County Counsel pointed this out and requested a change to the agreement. This item is being presented for reconsiderations.


Provo City Stormwater Service District


  1. A presentation of the proposed tentative budget. (22-016)

    • As part of the annual budgeting process, the administration will present the proposed tentative budget for the upcoming fiscal year. Over the next two months, the Council will meet to discuss the budget, make changes, and vote on and adopt a final FY22-23 budget for the Provo City Stormwater Service District.


Redevelopment Agency of Provo


  1. A resolution authorizing the Redevelopment Agency of Provo City to enter into an interlocal agreement with Provo City authorizing the use of tax increment in the Freedom Plaza community development project area. (22-045)

    • The agreement with Provo City had a 12-year timeline and a 95% participation level, meaning the Redevelopment Agency captured 95% of the increase in property tax revenue attributable to Provo City in the project area. The settlement agreement stipulated that the City was to contribute 100% for 15 years.  Utah County Counsel pointed this out and requested a change to the agreement. This item is being presented for reconsiderations

  2. Presentation of the proposed tentative budget. (22-016)

    • As part of the annual budgeting process, the administration will present the proposed tentative budget for the upcoming fiscal year. Over the next two months, the Council will meet to discuss the budget, make changes, and vote on and adopt a final FY22-23 budget for the Redevelopment Agency of Provo.


Adjournment




What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.


Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil 


To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.

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