Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here: http://agendas.provo.org
This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, January 18, 2022
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
A presentation on the Single Audit for Fiscal Year 2021. (22-013)
Audit of federal programs including the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Provo City Corporation (the City) as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements.
An appropriation for East Bay Shopping Center Participation and Reimbursement Agreement – second payment. (22-008)
On June 2018 the Municipal Council approved a resolution authorizing the Mayor to execute an agreement between Provo City and East Bay Shopping Center LLC, the ownership group of the East Bay Shopping Center at 979 S University Ave. At the meeting the Council was presented with a request to reimburse the ownership group for the remodel, construction, and opening of a new Ross retail store, which would serve as a magnet to attract other retailers to fill this retail center. The reimbursement would be funded through retail sales tax increment above the established predetermined sales tax revenue generated by the retail center as of a certain date. The baseline revenue was established at $90,099, which represents one half of one percent of total sales generated at the center, or that portion of sales tax revenue received by Provo City from the retail center, as provided by the State of Utah. In this Agreement, Provo City will continue to receive the baseline amount of $90,099. The developer/owner will receive on an annual basis, a reimbursement against their actual out-of-pocket expenses, that is, any additional sales tax revenue above and beyond the baseline amount of $90,099. The term of this agreement runs for ten years. In that time the developer/owner will be able to be reimbursed for up to one half of the out-of-pocket costs for the above-described expenses. The target reimbursement amount as per the agreement is $1,154,385 which is one half of the total out-of-pocket expenses which were $2,308,770. This is the second payment in the ten-year agreement, that is $75,734 which represents the amount over the baseline of $90,099. The total received in 2 years is $114,358.
Policy Items Referred from the Planning Commission
An ordinance amending Provo City Code to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360).
The City has recently received multiple requests from owners (mainly HOAs) of private roads in Provo that their streets and/or utilities be converted to public ownership. City Code does not currently have a procedure in place for accomplishing this, nor does it list factors to consider when evaluating such a request. The proposed ordinance achieves both objectives. Planning Commission recommended approval.
A presentation reviewing Provo City General Plan - Part 1 of 3 (22-011).
The newly drafted Provo City General Plan has been divided into 3 parts, each of which will be given a Work and Regular Council meeting for discussion and public input. This presentation and discussion is for the first of these three sections and includes the following General Plan components: Staff’s intro, schedule/timeline; Introduction; A Welcoming Community; Stewardship of the Outdoors; Growing Together.
A presentation regarding a pedestrian safety study in Provo conducted by BYU students. (22-012)
In recent years, pedestrian-involved automobile accidents have become a greater concern in both the United States generally and Provo, Utah specifically. To guide the Provo City Council and Transportation and Mobility Advisory Committee in promoting pedestrian safety in Provo, a team of Master of Public Administration students from Brigham Young University sought to identify the best pedestrian safety solutions to further use in the city, particularly in high pedestrian accident areas.
A resolution regarding the South Valley Transit Study (22-010).
The forecasted substantial long-term population and employment growth in south Utah County will result in requiring additional and robust transit options to meet the forecasted travel demand and provide direct connections to regional destinations. As such, Provo City and many partners have considered various alternatives as part of the South Transit Study and recommend the Locally Preferred Alternative (LPA) for the South Valley Transit Study to be implemented as outlined in the South Valley LPA Resolution.
A discussion regarding Council assignments to committees, boards, and commissions (22-005)
Councilors also serve on different boards and committees, depending on interest and areas of expertise. At the beginning of each year, the Council determines who will serve in which positions.
A discussion regarding redistricting adjustments to City Council District maps. (22-003)
Using data from the 2020 US Census, the Council is responsible for redistricting for the Municipal Council districts as well as the Provo City School Board districts. The process for the School Board districts is already underway, with public participation using an online mapping application.
The Municipal Council currently has seven members with two at-large or citywide members and five members representing smaller districts. The Council will discuss the option of revising this structure. Any changes would need to be determined before opening up the online mapping application as part of the Council redistricting process.
Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.
PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, January 18, 2022
Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
Items in this category do not involve legislative action.
A presentation on crosswalk safety for pedestrians and drivers, presented by Provo City School District students from the Center for Advanced Professional Studies program. (22-012)
Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
Dial 346 248 7799. Enter Meeting ID 842 7509 9174 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 570873.
Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
Please state your name and city of residence into the microphone.
Please limit your comments to two minutes.
State Law prohibits the Council from acting on items that do not appear on the agenda.
Redevelopment Agency of Provo
A resolution appropriating $442,974 in the tax increment fund of the redevelopment agency for a post-performance payment related to parks impact fees for Cityview Apartments. (22-006)
In August 2016, the Redevelopment Agency agreed to use tax increment funds to pay for the Park Impact Fees for the development of 200 Cityview Apartments due to the higher than anticipated construction bids PEG received. The Parks and Recreation Department is now ready to improve the property identified as Assessor’s Parcel Number 05:013:0027 (just north of the apartments, on the northeast corner of 300 South and University Avenue) and needs these Park Impact Fees to complete those improvements.
A resolution consenting to the appointment of individuals to various boards and commissions. (22-009)
Council gives advice and consent for the Mayor's appointments to the indicated boards and commissions.
Greg McFarlane, Transportation and Mobility Advisory Commission.
Lauren Manzione, Housing Authority.
Mario Markides, Airport Board.
Laura Cabanilla, Bonnie Morrow, and Doug Gardner, Parks and Recreation Board.
Mark Greenwood, Building Inspection Board of Appeals.
Erin Hernandez, Julie Rash, and Carol-Lyn Jardine, Energy Board.
A presentation of the Popular Annual Financial Report by the Provo City Finance Division. (22-014)
The Provo City Finance Division has prepared the Popular Annual Financial Report for Fiscal Year 2021. This is a citizen-friendly summary of the Comprehensive Annual Financial Report that was presented to the Council in December 2021.
A resolution appropriating $37,050 in the economic development division in the general fund for a sales tax increment post performance payment to Parkway Village. (22-008)
On November 15, 2016 the Municipal Council approved a resolution authorizing the Mayor to execute an agreement between Provo City and Parkway Village LLC, the ownership group of the Parkway Village shopping center located at 2255 North University Parkway. The agreement was to reimburse the ownership group for certain extraordinary demolition, development and construction costs associated with the installation of a new traffic signal which shifted placement of existing retail space. The reimbursement would be funded through retail sales tax increment above the established predetermined sales tax revenue actually generated by the retail center as of a certain date.
The baseline revenue was established at $136,476, which represents one half of one percent of total sales generated at the center, or that portion of sales tax revenue received by Provo City from the retail center, as provided by the State of Utah. In this agreement, Provo City will continue to receive the baseline amount of $136,476. The developer/owner will receive, on an annual basis, a reimbursement against their actual out-of-pocket expenses, that is, any additional sales tax revenue above and beyond the baseline amount of $136,476. The term of the agreement runs for ten years. In that time the developer/owner will be able to be reimbursed for up to one half the out-of-pocket costs for the above-described expenses. The target reimbursement amount as per the agreement is $1,053,395.86 which is one half of the total out-of-pocket expenses which were $2,106791.72. This is the third payment in the ten-year agreement.
A resolution of the municipal council urging sustained and increased support in the annual state budget allocated to the LeRay McAllister fund for the preservation of farms and open land in the state of Utah. (22-007)
The LeRay McAllister Critical Land Conservation Fund is an incentive program providing grants to encourage communities and landowners to work together to conserve their critical lands. The fund targets lands that are deemed important to the community, such as agricultural lands, wildlife habitat, watershed protection, and other culturally or historically unique landscapes. In 2020, the McAllister Fund contributed $300,000 to help conserve the 40-acre Robin’s Ranch in northwest Provo. In 2021, the Quality Growth Commission is considering applications for four additional farms on Provo’s west side, 80 acres of agricultural and critical open space between the Provo River, Utah Lake State Park, and the new Provo River Delta Restoration Project.
An ordinance amending Provo City code to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360).
This was item 3 in the work meeting.
An ordinance amending the zone map classification of approximately 0.40 acres of real property, generally located at 152 E 500 S, from Residential Conservation (RC) to Low Density Residential (LDR). Maeser Neighborhood. (PLRZ20180057)
Chris and Karen Knuttgen are requesting a zone map amendment in order to develop four townhomes on their property at 152 East 500 South. To achieve this, they are proposing a zone change from the Residential Conservation (RC) zone to the Low Density Residential (LDR) zone. The surrounding area to the west, north, and east is in the RC zone as well. The adjacent properties include an old home split into four units to the west, condos directly across the street, and a single-family home on the east. To the south is the M1 (Light Manufacturing) zone with the current use as a plumbing and heating company yard. There are issues with the associated Project Plan proposal that are detailed in the staff report which shed light on the recommendation from staff for this zone change. Planning Commission recommended denial.
An ordinance amending Provo City code sections 14.17D.020, 14.17D.040, and 14.34.296 to make changes to the Airport Zone permitted uses, and minor lot, and design standards requirements. Citywide Application. (PLOTA20210411)
The Development Services Department has proposed to amend the Airport Zones permitted uses and yard requirements sections found in Chapter 14.17D and the Airport Adjacent Design Standards (14.34.296) section of the Provo City Code. As staff started to work with the newly enacted Airport Zones, staff noticed a couple of corrections that need to be made so that the zones allow development to occur more easily. The Purpose and Objectives (14.17D.010) discuss that uses within the Airport Zones are complementary to the airport. Thus, there is no need to mention “products for air cargo” in the Permitted Uses (14.17D.020). The revision to the Yard Requirements (14.17D.040) is to allow for parking to be located between the “front yard” and the structure. The revision to the Airport Adjacent Development Design Standards (14.34.296) allows for metal siding to be used on buildings. This type of design is already allowed at the airport and some of the hangars have used it in their designs. This amendment allows the areas to correlate through a cohesive design. Planning Commission recommended approval with conditions.
Reviewing Provo City General Plan- Part 1 of 3 (22-011).
This is the first of three public hearings for the update of the General Plan.
What do those numbers at the ends of the agenda items mean?
Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at email@example.com.
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