Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here: http://agendas.provo.org
This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, January 4, 2022
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
A training on the Open and Public Meetings Act and on Government Records Access and Management Act (GRAMA) requests. (22-002)
Utah State law requires Council members to receive annual training on the Open and Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter." This training will fulfill that requirement.
A presentation regarding the Council Handbook. (22-002)
The Council Handbook has the policies that set out how the Council operates and the rules that govern how the council’s work is accomplished. This is a yearly review to keep the Council informed of any changes that have happened in the prior year as well as to refresh the Council on how to use and find information within the handbook.
A discussion regarding redistricting for Municipal Council and School Board districts. (22-003)
In November 2021, using data from the 2020 US Census, the state legislature completed its decennial redistricting of federal and state legislative areas. Counties and some cities are also required to re-divide legislative areas based on the same census data. Because Provo City and Provo City School District share the same boundaries, Provo's legislative body is responsible, per Utah State Code, for setting both the Municipal Council and School Board district boundaries. Cities must complete any redistricting of municipal legislative areas within six months of the state's adoption of new maps; that deadline is in May 2022. School Boards must be redistricted within every ten years.
Candidate filing periods for the school board are quickly approaching and the Utah County Elections Offices needs new map information by February 17. The County has provided data to Provo City GIS staff and they have made the necessary updates to be able to launch the web application to allow the public to submit proposed maps beginning January 10. Where current maps are based on 42 precincts, the 2022 maps will be based on 59 precincts.
Staff has prepared a proposed timeline to proceed now with both redistricting matters, allowing for public input and adoption of the new districts at the February 15, 2022, Council meeting. Any approved redistricting will apply to the upcoming school board elections and take effect in January 2023.Should redistricting proceed, any changes to the School Board areas will be the subject of the upcoming elections and take effect in January 2023 for the school board and immediately for the Council.
Parkway Village Tax Increment Finance reimbursement agreement - third payment - budget appropriation. (22-008)
On November 15, 2016 the Municipal Council approved a resolution authorizing the Mayor to execute an agreement between Provo City and Parkway Village LLC, the ownership group of the Parkway Village shopping center located at 2255 North University Parkway. The agreement was to reimburse the ownership group for certain extraordinary demolition, development and construction costs associated with the installation of a new traffic signal which shifted placement of existing retail space. The reimbursement would be funded through retail sales tax increment above the established predetermined sales tax revenue actually generated by the retail center as of a certain date.
The baseline revenue was established at $136,476, which represents one half of one percent of total sales generated at the center, or that portion of sales tax revenue received by Provo City from the retail center, as provided by the State of Utah. In this agreement, Provo City will continue to receive the baseline amount of $136,476. The developer/owner will receive, on an annual basis, a reimbursement against their actual out-of-pocket expenses, that is, any additional sales tax revenue above and beyond the baseline amount of $136,476. The term of the agreement runs for ten years. In that time the developer/owner will be able to be reimbursed for up to one half the out-of-pocket costs for the above-described expenses. The target reimbursement amount as per the agreement is $1,053,395.86 which is one half of the total out-of-pocket expenses which were $2,106791.72.
This is the third payment in the ten-year agreement..
A discussion regarding the continued funding for the LeRay McAllister Fund. (20-007)
The LeRay McAllister Critical Land Conservation Fund is an incentive program providing grants to encourage communities and landowners to work together to conserve their critical lands. The fund targets lands that are deemed important to the community, such as agricultural lands, wildlife habitat, watershed protection, and other culturally or historically unique landscapes. In 2020, the McAllister Fund contributed $300,000 to help conserve the 40-acre Robin’s Ranch in northwest Provo. In 2021, the Quality Growth Commission is considering applications for four additional farms on Provo’s west side, 80 acres of agricultural and critical open space between the Provo River, Utah Lake State Park, and the new Provo River Delta Restoration Project.
Policy Items Referred from the Planning Commission
An ordinance amending Provo City Code to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360).
The City has recently received multiple requests from owners (mainly HOAs) of private roads in Provo that their streets and/or utilities be converted to public ownership. City Code does not currently have a procedure in place for accomplishing this, nor does it list factors to consider when evaluating such a request. The proposed ordinance achieves both objectives. Planning Commission recommended approval. (This item has now been continued)
Policy Items Referred from the Landmarks Commission
Cindy L Caldwell requests Landmarks Nomination for a home at 1115 East 640 South, in the R1.8 (One-Family Residential) zone. Provost Neighborhood. (PLLN20210394)
The homeowner has nominated their house located at 1115 East 640 South to be placed on the Provo Landmarks register. City staff and the Landmarks Commission review these types of nominations for compliance with the requirements and standards set forth in Provo City Code 16.05.020. The Landmarks Commission reviewed the documentation for completeness, accuracy, and compliance with the “Criteria for Designating Historic Properties to the Provo Landmarks Register” per 16.05.030(3) and recommended approval. (This item has now been continued)
Redevelopment Agency Governing Board
An appropriation for 200 Cityview Apartments. (22-006)
In August 2016, the Redevelopment Agency agreed to use tax increment funds to pay for the Park Impact Fees for the development of 200 Cityview Apartments due to the higher than anticipated construction bids PEG received. The Parks and Recreation Department is now ready to improve the property identified as Assessor’s Parcel Number 05:013:0027 (just north of the apartments, on the northeast corner of 300 South and University Avenue) and needs these Park Impact Fees to complete those improvements. The resolution approving the $442,974 tax increment post-performance payment will be on the evening agenda.
Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.
Board of Canvassers
4:00 PM, Tuesday, January 4, 2022
Provo Library Grand Ballroom
PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
6:00 PM, Tuesday, January 4, 2022
Items in this category do not involve legislative action.
Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
Dial 346 248 7799. Enter Meeting ID 812 5282 7654 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 522211.
Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
Please state your name and city of residence into the microphone.
Please limit your comments to two minutes.
State Law prohibits the Council from acting on items that do not appear on the agenda.
The election of the Municipal Council Chair and Vice-chair. (22-001)
The Council is required to elect a Chair and Vice-chair at the first regular meeting of each year.
A resolution acknowledging the election of the Chair and Vice-chair of the Provo Municipal Council for calendar year 2022. (22-001)
This resolution formally recognizes the newly elected Chair and Vice-Chair.
An ordinance amending Provo City Code to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360). (This item has now been continued)
This was item 6 on the work meeting agenda.
A resolution adding a home located at 1115 East 640 South to the Provo Landmarks Register (PLLN20210394) (This item has now been continued)
This was item 7 on the work meeting agenda.
A resolution supporting the environmental protections for Utah Lake. (21-122)
Currently, there is a proposal to dredge the bottom of Utah Lake. While the Council has not taken a formal position regarding the project, the Council is concerned about the environmental hazards associated with the proposal. By passing this resolution, the Council calls on State regulators overseeing Utah Lake to ensure that the water quality and habitat of many species that live in and around the lake are not degraded and great care is taken to protect the natural environment.
Redevelopment Agency of Provo
The election of the Redevelopment Agency Chair and Vice-chair. (22-001)
The Council, acting as the Redevelopment Agency Governing Board, is required to elect a Redevelopment Agency Chair and Vice-chair at the first regular meeting of each year.
A resolution acknowledging the appointment of the Chair and Vice-chair of the Redevelopment Agency of Provo City for calendar year 2022. (22-001)
This resolution formally recognizes the newly elected Chair and Vice-Chair.
What do those numbers at the ends of the agenda items mean?
Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil
To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at email@example.com.
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