Monday, September 6, 2021

Citizens Agenda for Meetings on September 7, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here: 

This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: and The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.


Work Meeting Agenda

12:30 pm, Tuesday, September 7, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


  1. A presentation regarding FY22 Budget Corrections. (21-015)

    • Provo has a large budget, and after reviewing it and working with various departments, we've identified a few corrections that will require an appropriation. 

  2. A presentation regarding the Parkway Village Tax Increment Finance reimbursement agreement - second payment - budget appropriation. (21-097)

    •  On November 15, 2016, the Municipal Council approved a resolution authorizing the Mayor to execute an agreement between Provo City and Parkway Village LLC. The Council was presented with a request to reimburse the ownership group for certain extraordinary costs associated with the removal of an existing occupied retail pad, participation of the installation of a new traffic signal and the construction of a replacement retail pad. The reimbursement would be funded through retail sales tax increment above the established predetermined sales tax revenue actually generated by the retail center as of a certain date. The baseline revenue was established at $136,476, which represents 1/2 of 1% of total sales generated at the center or that portion of sales tax revenue received by Provo City from the retail center, as provided by the State of Utah. Provo City will continue to receive the baseline amount of $136,476. The developer/owner will receive an annual reimbursement against their actual out-of-pocket expenses, any additional sales tax revenue above the baseline amount of $136,476. The term of the agreement runs for 10 years. In that time the developer/owner will be able to be reimbursed for up to 1/2 the out-of-pocket costs for the expenses. The target reimbursement amount is $1,053,395.86, which is 1/2 of the total out-of-pocket expenses ($2,106791.72). As this is the second payment in the 10-year agreement ($12,855) which represents that amount over the baseline of $136,476, it is not likely that full reimbursement amount will be achieved.

  3. A resolution Appropriating up to $65,000 in the Fire Department in the General Fund for Fire Truck Equipment. (21-058)

    •  Provo City held fire truck lease proceeds in escrow during the period of time it took to build a fire truck to the City's specifications. The lease proceeds earned roughly $65,000 in interest while being invested in the Utah Public Treasurer's Investment Fund during this period of time. The City is required to use these interest earnings for the same purpose of the original lease. There is equipment for the fire truck that is needed that can be purchased with these funds. The equipment includes a Raman spectroscopy, a swift water kit, a large area search systems kit, a confined space fan, and a reach and rescue standard pole kit. In order to make the purchases, a budget appropriation approved by the Council is required. The amount of the appropriation will be equal to the amount of interest earned on the lease proceeds, up to $65,000.

  4. A discussion on the American Rescue Plan Act parameters and priorities. (21-096)

    • The American Rescue Plan was enacted on March 11, 2021, to help with the COVID19 Pandemic. As part of the funding Provo City will receive around $32,000,000. These funds need to be spent according to U.S. Department of the Treasury rules and regulations. The Administration is giving the Council an update on what the latest guidance from the Treasury Department and how those funds can be allocated. 

  5. A discussion on a Percent for Arts program and a City Center water feature. (21-098)

    • Some cities and states have Percent for Art programs, which come in various flavors, whereby 1% of the cost of qualifying construction projects is set aside for public art. The proposed plaza water feature, a work of art, intended for the northwest corner of the new City Center building has been cut from the project due to rising construction costs impacting the project budget. It is proposed to discuss using remaining funds in the Legacy CIP Fund to restore the feature. Any proposed appropriation would need to be properly noticed and addressed at a future meeting of the Council. 

  6. A presentation from the Kem C. Gardner Institute: "Diversity in Utah" (21-094)

    • The Council has requested more discussion on diversity and inclusion. The Kem Gardner Policy Institute will present a report it released on May 6, 2021, that includes race, ethnicity, and gender data for Utah. 

  7. A discussion regarding the Flood Plan maps and the Levee Plan for the westside of Provo City. (21-079)

    • On July 20, 2021, the Council had a presentation regarding the West Side Levee Plan. After that meeting the Council received a presentation regarding the Utah Lake Delta Restoration Project along with a presentation regarding the impact the Delta Restoration Project could have on Provo Municipal Airport. Today the Public Works Department is making a presentation to the Council that is a culmination of all the information that has been presented to the Council. In addition, Public Works will lay out possible options for the Council's consideration in dealing with all the potential impacts facing the West Side in relation to the new Flood Plan Maps, Levees, and the Delta Restoration Project.

  8. A presentation from the Parks Department regarding the application for a County Recreation Grant 2021 -Trail Safety Lighting. (21-095)

    • Each year, Utah County funds recreation grants to cities from the tourism tax revenue. This year Provo's grant will be $56,796.70 and will be used to purchase additional solar lamps for installation along the Provo River Trail to enhance public safety.

  9. An ordinance amending Titles 14 and 15 of the Provo City Code to remove gendered references and to make stylistic and grammatical corrections. (21-073)

    • At the August 24, 2021, Council Meeting the Council Passed this ordinance to make changes to Provo City Code Title 14 and 15 to make the Code gender neutral and to make stylistic and grammatical corrections. It has come to our attention that besides the aforementioned changes there were some substantive changes included.

  10. A discussion on the westside development pipeline. (21-067)

    • The sponsors desire to put developers, property owners, and other stakeholders on notice of its intent to clarify and implement policies contained in the Westside Development Policies and Southwest Area Future Land Use Map documents in the near future. There has been much discussion on westside development policies going back several years. The Council referred a number of questions on westside planning issues to the Planning Commission following the August 3, 2021 work meeting. It is anticipated that responses to these questions may take weeks or months. The proposed statement reads as follows: "The Municipal Council of Provo City desires to put developers, property owners, and other stakeholders on notice of its intent to clarify and implement policies contained in the Westside Development Policies and Southwest Area Future Land Use Map documents in the near future. While those policies are under consideration, we anticipate that it will be difficult for the Council to determine that proposed rezones in that area are appropriate. We do not desire anyone to incur expenses and spend time on proposed applications without being aware of the process that we are undertaking. While all applications received will be handled in accordance with the law and will receive full consideration, we encourage developers with proposals in the areas affected by those policies to hold those proposals until after our effort has concluded so that they may have the full benefit of the final policies to consider in making their plans."

Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.



Regular Meeting Agenda

5:30 PM, Tuesday, September 7, 2021

Opening Ceremony

  • Items in this category do not involve legislative action. 

Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda:

    • Dial 346 248 7799. Enter Meeting ID 818 2441 8246 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 752926.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

  1. A resolution appropriating up to $65,000 in the Fire Department in the General Fund for fire truck equipment. (21-058)

    • This was item 3 in the work meeting.

  2. An ordinance amending Titles 14 and 15 of the Provo City Code to remove gendered references and to make stylistic and grammatical corrections. (21-073)

    • This was item 9 in the work meeting.

  3. An ordinance amending Titles 14 and 15 of the Provo City Code to make minor substantive changes, remove gendered references, and to make stylistic and grammatical corrections. (21-073 and PLOTA2020003)

    • This was item 9 in the work meeting.

  4. **CONTINUED** Chris and Karen Knuttgen request a Zone Change from Residential Conservation (RC) to Low Density Residential (LDR) to allow for six townhome units located at 152 E 500 S.  Maeser Neighborhood PLRZ20180057

    • This item was not ready to be heard.


What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

Council meetings are broadcast live and available later on demand at 

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