Citizens Agenda for Meetings on June 1, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers with limited seating to accommodate social distancing and related public health measures. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, June 1, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Policy Items Referred from the Planning Commission

1. An ordinance amending the Zone Map Classification of approximately .25 acres of real property, generally located at 790 West. 500 South, from Residential (R1.6) to Very Low Density Residential (VLDR) Zone. Franklin Neighborhood. (PLRZ20210128)

• Mark Boud is requesting a zone map amendment from the R1.6A zone to the VLDR zone for a two-lot subdivision of land in the Franklin Neighborhood. The current zone, R1.6A, is just short of allowing a lot split since each lot in that zone is required to have a minimum lot area of six-thousand square feet and the total lot area of the existing lot is just over eleven-thousand square feet. With the VLDR zone each lot would only need an area of five-thousand square feet. The concept Mr. Boud is proposing shows a new single-family home on each new lot, with one facing 500 South and the other facing 800 West. The proposed lot lines shown would meet lot standards for the VLDR zone and allow the existing garage on the property to remain. Planning Commission recommended approval.

Business

2. A presentation regarding the Fire Master Plan. (21-069)

• Provo City Fire and Rescue have been working on a Fire Master Plan, the work is completed Chief Miguel and Bill Boyd, from Emergency Services Consulting International, will be presenting the 2021 Fire Department Master Plan. 

3. A presentation regarding Provo 360. (21-065)

• Since its launch in 2013, the City's project team has been working on Provo360, a software upgrade which would facilitate the integration of various City services and also help residents access those services more easily. The program is expected to enhance the customer experience, improve efficiency, increase transparency, empower stewardship, and promote innovation. The Provo360 project is intended to have a 10-year adoption plan. This item is to provide the Council with an update on Provo360 implementation.

Citizens Agenda for Meetings on May 18, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers with limited seating to accommodate social distancing and related public health measures. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:30 pm, Tuesday, May 18, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding utility billing. (21-062)

• During the October 6, 2020 Work Meeting the Council received an update to the issues surrounding the implementation of the new billing system. The new system had caused some errors with utilities billing and the Administration was working on correcting those errors. This is a follow up to those discussions and an update on the utilities billing system.

2. A presentation regarding Google Fiber. (21-008)

•  Provo City and Google Fiber entered into a purchase and operational agreement in 2014 under the John Curtis Administration. As a part of that agreement, free basic service was provided to all Provo residents for a period of seven years. That seven-year arrangement is beginning to terminate, and Google Fiber is transitioning to other service offerings.

3. A Resolution Appropriating $140,000 in the Ice Sheet Fund for Replacement of a Zamboni. (21-058)

• With the support of the local leaders, a lot of hard work, and our ability to operate in a safe manner throughout the COVID year, the Peaks Ice Arena was able to exceed revenue goals by a substantial amount. In 2010 and 2011, the Peaks Ice Arena acquired two Zamboni machines for the purpose of ice resurfacing. Industry standard, hours of usage, and potential health concerns, all suggest that it is time to replace one of the Zamboni machines. Parks and Recreation would like to appropriate $140,000 of these additional revenues towards this operationally critical equipment replacement. 

Neighborhood Program Survey

Provo City has an official Neighborhood Program that is overseen by the City Council and managed by the Council office staff. The city is divided into 34 separate neighborhoods, with each neighborhood represented by a Neighborhood Chair and Vice-Chairs selected by the residents. 

Neighborhood Program information on the Provo City website

Each Provo neighborhood has a voice through their Neighborhood Chair to make the needs and concerns of the neighborhood known to the City.  City departments and the City Council also provide Neighborhood Chairs with citywide information as well as updates that affect their neighborhood. The Neighborhood Program was created in 1968, with the city divided into 19 neighborhoods, to increase citizen engagement in the city planning process. Neighborhood committees were formed to advise what was then the City Commission.

Many years have gone by and Provo’s population has grown. Now there are 34 distinct neighborhoods in Provo and each has a Neighborhood Chair. With so much change happening in our city as well as improvements in technology, the City Council’s Neighborhood Advisory Board would like to assess the Neighborhood Program and determine what updates and improvements are needed for the future. 

Please take the survey on Open City Hall to let us know what your experiences have been with the Neighborhood Program and what you'd like to see as we move forward.


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Citizens Agenda for Meetings on May 4, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 

This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers with limited seating to accommodate social distancing and related public health measures. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, May 4, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the Quarterly Report for the 2nd Quarter of Fiscal 2021. (21-007)

• A high-level overview of the financial results of the 2nd Quarter of fiscal year 2021.

2. An appropriation of $112,162 in the Ice Sheet Fund for Turf Replacement at Peaks Ice Arena. (21-058)

• The turf field at Peaks Ice Arena is the only public indoor turf field in Provo.  Patrons are able to train year-round on the synthetic turf field.  It is an ideal space for soccer, lacrosse, football, baseball, and other activities.  The turf field at the Peaks Ice Arena generates close to $200,000 annually.  The turf field is 200 ft. by 80 ft.  Installed approximately 10 years ago, the turf is in need of replacement.  The seams are separating causing potential safety hazards and the beads are hardening and losing their cushion.  Given the industry standard for a field of this kind, we are well past the lifespan of the material.  We would like to use fund balance to replace this indoor turf at the arena with a newer and safer surface.  This turf diversification and annual revenue is key to the successful operation of the arena.

3. A presentation regarding the different types of Fund Accounts the city uses to pay for projects, services, debt and other functions required of the city. (21-015)

• During the budget process the Council has heard about revenues and expenditures being transferred between different Fund Accounts. This presentation is to give the Council information on how revenues from different sources are deposited into Fund Accounts and then transferred out to pay for goods and services required by the city.