Saturday, April 17, 2021

Citizens Agenda for Meetings on April 20, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here: 

This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: and The in-person meeting will be held in the Council Chambers with limited seating to accommodate social distancing and related public health measures. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


Work Meeting Agenda

12:00 pm, Tuesday, April 20, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


  1. A presentation regarding the Mayor's Office fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  2. A presentation regarding Public Works (Fleet) fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  3. A resolution supporting the submittal of the 2021 Land and Water Conservation Grant application to secure grant funding to aid providing park improvements for the Provo Regional Sports Park. (21-052)

    • Parks and Recreation will submit a grant application for the Provo Regional Sports Park from the Land and Water Conservation Fund (LWCF). This is an important funding opportunity and requires a 50/50 local grant match. Provo plans to request the maximum grant amount of $3 million that will be matched with funds in the 2021 Parks and Recreation Capital Improvement Plan.

  4. A presentation by Dr. Rugh regarding diversity and inclusion. (21-056)

    • Dr. Jacob S. Rugh will draw on population, housing, and other data/trends as well as the experiences of diverse members of the Provo community, from newcomers to old timers in order to invite the council and our city to identify ways that being more welcoming, inclusive, and forward-looking will ensure economic vibrancy, security, and sustainable quality of life for all (and achieve all four Provo pillars).

  5. A presentation from BikeWalk Provo on how people get around in Provo. (21-055)

    • BikeWalk Provo has completed a grant-funded study on how people get around in Provo, and they would like to share their findings with the Council.

  6. A presentation regarding the Provo City Parking Master Plan. (21-028)

    • The Council has had several presentations this year concerning parking in Provo. Gary McGinn is going to provide an overview of the Provo City Parking Master Plan and how the city is doing in administering and implementing the plan.

  7. A discussion regarding the Council’s budget priorities for FY 2021-2022. (21-015)

  • The purpose of this discussion is to help set Council policy priorities and how those priorities can be expressed through the budget document. As part of the yearly budget process, Councilors discuss policy issues they would like to pursue. The budget process provides the Council an opportunity to express their policy preference to the Administration and give input into where additional funds could be spent to achieve the Council’s policy objectives. The Council has received presentations from all the departments and several Council Committees. During these presentations, the Council has heard from the departments about their needs and how they are trying to achieve the goals set out in the General Plan.

Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.



Regular Meeting Agenda

5:30 PM, Tuesday, April 20, 2021

Opening Ceremony

  • Items in this category do not involve legislative action. 

Presentations, Proclamations, and Awards

● Items in this category do not involve legislative action.

  • A presentation awarding Ken Potts the Mayor’s Award of Honor. Mr. Potts is one of only two living survivors of the sinking of the USS Arizona on December 7th, 1941, in addition he is celebrating his 100th Birthday. (21-053)

Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda:

    • Dial 346 248 7799. Enter Meeting ID 895 5530 6672 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 625476.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.

Consent Agenda

  • Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.

  • Approval of minutes

  1. An ordinance approving the Dominion Energy Franchise Agreement. (21-054)

Action Agenda

  1. A Report of the Elected Officials Compensation Commission (21-026)

  • Per Provo City Code 4.04.130 an Elected Officials Compensation Commission is appointed every four years to review and recommend compensation for the positions of mayor and municipal councilors. The commission is required to make its recommendations by the first regular meeting in April and the recommendations, if they are to be accepted, are voted on by the third week of June. The commission members’ terms expire at that point. Any changes to compensation take effect in January 2022. The Committee has met and is ready to make a recommendation to the Council regarding adjusting the compensation for the Mayor and Councilmembers.

  1. A resolution supporting the submittal of the 2021 Land and Water Conservation Grant application to secure grant funding to aid providing park improvements for the Provo Regional Sports Park. (21-052)

    • This was item 3 in the Work Meeting.  

  2. A Resolution Appropriating $17,000 in the Community and Neighborhood Services Department in the General Fund for a New Full-Time Parking Coordinator Position (21-051)

    • In prior work and policy meetings, the Municipal Council expressed a desire to add a new full-time parking coordinator position in the Community and Neighborhood Services Department. This appropriation of $17,000 recommended by City Administration would fund this position for May and June of 2021, which are the last two months of fiscal year 2020-2021. Funding for the position for the next fiscal year will be included in the fiscal year 2021-2022 annual budget, which will be considered by the Municipal Council in future meetings in May and June of 2021.

  3. An ordinance amending the Zone Map classification of approximately 54 acres of real property, generally located at 3450 W Center Street, from (A1.10) to (M1), (R1.8PD), and (RA). Provo Bay and Fort Utah Neighborhoods. (PLRZ20180197)

  • The subject property lies on west Center Street and comprises five (5) parcels. Three (3) of these parcels are contiguous and lie north of Center Street. There are two (2) dwelling sites on this land; however, the majority of the land north of Center Street appears to currently be utilized for agricultural purposes. Two (2) additional, noncontiguous parcels lie south of Center Street. Currently, all this land appears to be used for agricultural endeavors. The proposed residential development is bounded on the north and west by the Provo River and on the south by Center Street. One of the two (2) proposed industrial areas lies immediately to the south and across Center Street. Agricultural land lies to the west of the residential area. The land north and west of the proposed residential area, and across the Provo River, lies in unincorporated Utah County.  Planning Commission recommended approval

  1. An ordinance enacting Provo City Code Chapter 9.81 (Carterville Parking Area). Carterville Neighborhood. (19-108)

    • At the January 19, 2021, Council meeting, the Provo Municipal Council passed a Resolution of Intent to create a Parking Permit Area for a portion of the Carterville Neighborhood. The Parking Permit area includes the following streets, 300 West from Cougar Boulevard to 1625 North, 380 West from 1300 North to 1500 North, 1300 North from 300 West to 380 West, 1500 North from 380 West to 300 West, and 1625 North from 300 West to Freedom Boulevard. There are 93 properties that would be affected by the Parking Permit Area. The cost of the permit will be one hundred dollars ($100.00) per permit. The cost to administer the Parking Permit program is two hundred and ninety-seven dollars (297.00) per permit. This is the final step in the process, after conducting a parking study, receiving the recommendation of the Parking Committee, and hearing public input.

  2. A resolution approving the Program Year 2021 Annual Action Plan, second year update to the 2020-24 Five-Year Consolidated Plan, as amended.  (21-050)

    • This is the second of two public hearings on the update. The CDBG and HOME Programs provide the City of Provo and other local governments with the opportunity to develop viable urban communities by funding activities that provide decent housing, a suitable living environment and by expanding economic opportunities, principally for low- and moderate-income persons. Funds are awarded to carry out a wide range of community development activities directed towards neighborhood revitalization, home ownership and condition of housing stock. The Programs are administered by the Community Planning and Development Office of the U.S. Department of Housing and Urban Development (HUD). Every year, as Lead Entity for the Utah Valley HOME Consortium, Provo City submits an Annual Action Plan (an update to the Five-Year Consolidated Plan submitted to HUD) outlining the goals, objectives and the proposed use of federal CDBG and HOME resources to address housing, economic development, and community development projects to be undertaken. A Public Comment Period (March 20, 2021 to April 20, 2021) is conducted for citizens, partner agencies, and other interested parties to review and comment on the Plan. Along with the Public Comment Period, two public hearings are held to receive input from Provo citizens and Consortium members’ and citizens. The first public hearing on March 30, 2021 will present the Draft of PY-2021 AAP (Exhibit A) to Council members and the public in general. The document includes the proposed uses for CDBG and HOME funds which, to simplify the review of proposed projects, are also included in Exhibits B-for CDBG Capital Projects, C-for CDBG Public Services Projects, and D-for HOME Projects. These exhibits show the proposed funding recommendations made by Advisory Committees who listened to applicant presentations and reviewed and evaluated applications. Copies of the PY2021 AAP Draft are available for public review at the Community and Neighborhood Services Housing Division’s office and electronically at the City’s website. 2 The second public hearing on April 20, 2021 will close the Public Comment Period and provide the Municipal Council an opportunity to make final funding determinations for the HOME and CDBG programs for Program Year 2021, which begins on July 1, 2021 and ends on June 30, 2022.


What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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