Friday, March 12, 2021

Citizens Agenda for Meetings on March 16, 2021

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here: 

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


Work Meeting Agenda

12:00 pm, Tuesday, March 16, 2021

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


  1. A presentation regarding the Customer Service Department's fiscal year 2021-2022 budget. (20-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  2. A presentation regarding the Fire Department budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  3. A presentation regarding the Development Services budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation regarding the Five-Year Capital Improvement Plan budget for fiscal year 2021-2022 budget. (21-015)

    • The information is presented to inform the upcoming budget discussions. The supporting document can be found here: 

  5. A presentation regarding the Public Works budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  6. A discussion regarding Parking Coordinator staffing options. (21-043)

    • In the Council Meeting on March 2, 2021, the Council reaffirmed their policies related to parking management. Part of the City's Strategic Parking Plan involves having a full-time parking coordinator. Several years ago, that position was reduced to half-time and was matched with the part-time sustainability coordinator due to budget constraints. The Council expressed an interest in restoring the parking coordinator role to full-time. The Administration has worked with the Council's Parking Committee to evaluate options for accelerating the decision to restore the parking coordinator role to full-time. The goal is to review the options provided by the Administration, select one, and schedule a public hearing/appropriation for March 30, 2021.

  7. A presentation regarding feedback from the Open City Hall survey on trails and a discussion regarding a resolution of support for the Forest Service implementing the plan and maintaining the land for public use. (20-040)

  • The Foothills Protection Committee would like to thank the public for their enthusiastic participation in the Open City Hall Provo Area Trails Plan survey. The survey received 438 visitors and 122 responses. Support for the trails plan as proposed by Utah Valley Trails Association was almost unanimous. Based on these responses, there seems to be broad community support for preserving Provo’s natural spaces while making portions of them more accessible to a wide variety of recreational activities. A full summary of the responses can be found in the attachments for this item. The Foothills Protection Committee would also like to propose a joint resolution of support for the Forest Service's continued ownership and preservation of sensitive lands in Provo's canyons and foothills. 

Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.



Regular Meeting Agenda

5:30 PM, Tuesday, March 16, 2021

Opening Ceremony

  • Items in this category do not involve legislative action. 

Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda:

    • Dial 346 248 7799. Enter Meeting ID 842 2740 7162 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 361948.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

  1. A resolution consenting to the appointment of individuals to various boards and commissions. (21-039)

  • Mayor Kaufusi has recommended Samantha Curtis, William Toutai, and Larry Hunt to be appointed to the Parks and Recreation Board. 

  1. A resolution consenting to the Mayor's appointment of J. Brian Jones as the City Attorney for Provo City. (21-044)

    • Mayor Kaufusi has recommended that Brian Jones be appointed as the new City Attorney for Provo. Mr. Jones has served as the Interim City Attorney since the retirement of the previous City Attorney, Robert West, last year.

  2. A resolution authorizing the Mayor to approve an interlocal agreement with Utah County to conduct a vote-by-mail election for the Municipal Primary and General Elections to be held in Provo City in 2021. (21-041)

    • Provo City and Utah County will be working together to administer a vote-by-mail election for the 2021 City Municipal Election. The interlocal agreement specifies the responsibilities for each entity. In summary, Utah County will be responsible for printing and mailing ballots, providing staff and equipment to process and count ballots, providing election returns, and providing postal permits for both outbound and return mail. Provo City will be responsible for administering candidate filings, candidate campaign finance reports, submitting all required notices, and proof of all election programming done for the 2021 City Municipal Election. As of January 4, 2021, there are 46,831 active voters in Provo City. The total cost of the election will not exceed $2.25 per voter, per election. The total estimated cost would not exceed $210,739.50.

  3. A resolution outlining support for the continued ownership and preservation of sensitive lands in the foothills and canyons by the Forest Service. (21-040)

  • This was item 5 on the work meeting agenda.

  1. An ordinance amending the Provo City Consolidated Fee Schedule to set electric service rates for small cell installations in Provo City, Utah. (21-034)

    • Small cell wireless facilities being installed by telecommunications companies require electricity from Provo City in order to operate. This ordinance would establish a new rate for small cell installations. 

  2. A resolution appropriating $11,979.76 from General Fund sales tax revenues to the Economic Development Division in the General Fund for a contractual Sales Tax Increment post performance payment to Day's Market. (21-038)

    • In early 2018, the Economic Development Office worked with Day's Market to craft a post performance sales tax increment agreement to partially reimburse the Day's Market, located on North Canyon Road. The owners of Day's Market were planning an extensive remodel of their aging store and requested that Provo City assist in reducing the construction costs by entering into a sales tax reimbursement agreement on a post performance basis. Days Market would spend approximately $1.3 million dollars on the interior remodel of the store. Similar to other sales tax agreements, Day's would be able to earn back some of their costs if they produced sales above an established base line -- which in this case was set at $39,800. Based on sales tax information and a calculation, they qualify for sales t

  3. An ordinance amending Provo City Code regarding the hold times for electronic signs and sign size limits. Citywide Application. (PLOTA20210046)

    • Planning Staff from the Community and Neighborhood Services and Development Services Departments have been meeting with the City Council Sign Committee over the past year in finding ways to improve and update the sign code, specifically in how the electronic sign standards are regulated throughout the City. The Sign Committee has worked through different ideas and moved forward with a proposal that would more clearly define standards for electronic signage and areas where this type of sign should be permitted in Provo. The changes to Title 6 include updating regulations for hold times based on location and the underlying zone. The changes to Title 14 include updating terminology and definitions for hold times, adding residential zones that ban electronic signs, and adjusting corridors that allow electronic displays. In addition to the changes regarding electronic signs, the committee is recommending replacing dated and difficult to manage size charts for signs with new tables which regulate sign size based on lot frontage or wall area. Planning Commission recommended approval.

  4. A resolution transferring $1,900,000 from the Legacy CIP Fund to various funds and appropriating the transferred funds for the purposes described herein. (21-037)

    • The Administration recommends the following transfers from the Legacy CIP Fund: $1,000,000 to the Parks CIP Fund and $900,000 to the Economic Development CIP Fund. The Administration also recommends the following appropriations: $1,000,000 in the Parks CIP Fund for Canyon Road Park and $900,000 in the Economic Development CIP Fund to be used to attract a west side grocery retailer.

Redevelopment Agency of Provo

  1. A resolution authorizing the Chief Executive Officer to sign an Assignment Agreement and an Amendment to the existing Lease Agreement with Liberty George Provo, LLC for a parking structure in Provo Town Square. (21-042)

    •  The Redevelopment Agency contributed funding and property for the construction of the parking structure currently behind the Provo Town Square buildings. We also signed a Lease Agreement for the property on which the parking structure is located. The Lease requires the owner of the building to maintain the structure. The current owners plan to sell their property, including the parking structure, to Liberty George Provo, LLC. This resolution would authorize the Chief Executive Officer of the Redevelopment Agency of Provo City to sign the Amendment and Assignment agreements with Liberty George Provo, LLC for the lease of Agency-owned property for the Parking Structure at Provo Town Square. 


What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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