Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here: http://agendas.provo.org
Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, February 16, 2021
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
Business
A presentation regarding the progress of the General Plan Update. (20-068)
Community and Neighborhood Services staff and the consultant, Design Workshop, will give an update on the progress of the update to the General Plan.
A presentation regarding Library Services' fiscal year 2021-2022 budget. (20-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
A presentation regarding the Legal Department's fiscal year 2021-2022 budget. (20-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
A presentation regarding the Council Office's fiscal year 2021-2022 budget. (20-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
An ordinance amending Provo City Code regarding the hold times for electronic signs and sign size limits. Citywide application. (19-102)
Changing digital signs have been shown to lead to distracted driving, which can increase the risk of accidents. Some residents and local businesses have also expressed a desire for fewer and slower digital signs in order to preserve Provo's aesthetic. The Council’s Sign Committee wants to balance safety and aesthetics with the need to help its local businesses stay competitive. It has drafted proposed amendments to Provo City Code to protect Provo residents, preserve our city’s history and atmosphere, and support businesses. The hold time for digital signs on state roads, which generally have higher speeds, is 8 seconds. The most common hold time in neighboring cities is 8 seconds. The highway minimum hold time is designed so that motorists rarely see more than one message change per sign. To achieve a similar goal in the city, where motorists, cyclists and pedestrians encounter digital signs at lower speeds and in greater numbers, the committee felt that short hold times need to be substantially longer than 8 seconds.
Provo distinguishes between short hold and long hold areas and prohibits digital signs in primarily residential zones. In short hold time areas, which are predominantly commercial, the primary objective for increasing the minimum hold time is traffic safety. In long hold time areas, there is an additional emphasis on aesthetics to minimize the number of message changes encountered not only by motorists but also by cyclists and pedestrians. The Sign Committee proposes the following amendments, which can be seen in the attached ordinance as Exhibits A and B. Exhibit C includes a list of studies consulted in the Committee's research.
1. minimum hold times of 1 minute in short hold time areas, 1hour in long hold time areas, 15 seconds for signs in SC3 zones that represent 20 or more tenants, and 8 seconds for signs adjacent to and facing Interstate 15
2. replacing uses of "high churn" and "low churn" with "short hold time" and "long hold time" 2
3. revisions to the list of short and long hold time areas and where electronic signs are not permitted
4. clarification that electronic version of types of signs permitted in the Riverbottoms Design Corridor are also allowed
5. replacing the graphs that show the maximum sign size permitted by lot frontage with tables that are easier to read
These proposals would apply only to digital signs that are on a business’s property (not signs on public school properties or billboards) and whose message can be changed by electronic means on a fixed display screen composed of a series of LEDs, fiber optics, plasma displays, light bulbs, or other illumination devices.
A presentation from the Zoning Committee regarding the work they have done over the past year. (21-030)
The Zoning Committee has been working over the last year on solutions to improve the functionality of Code Enforcement. As part of this work, the Zoning Committee wants to increase the longevity of the personnel in Code Enforcement. Another area of study was best practices and what can be done to improve Code Enforcement generally. The Zoning Committee recommends the following improvements:
1. fully fund the allowed 6 full-time employees (FTEs) for Code Enforcement
2. create a Field Supervisor potion (included in the 6 FTEs)
3. uniforms for Code Enforcement Officers
4. department branding for at least two vehicles
5. improved staff training
A presentation regarding Council Handbook training. (21-032)
Council’s attorney, Brian Jones, will discuss the Council Handbook with emphasis on Chapters I-III, and VIII-IX, focusing on Council powers and rules of ethics and procedure.
A presentation regarding the Sales Tax Increment post performance payment with Woodside Capital Partners. (21-033)
In June 2018, Provo City entered into a Sales Tax Increment agreement with Woodside Capital Partners to offset and incentivize the remodel, construction and opening of a new Ross retail store in the East Bay Shopping Center. The store was intended to serve as a magnet to attract other retailers and fill an otherwise low occupancy retail center. This will be heard at the March 2 Council meeting.
A resolution accepting or denying an annexation petition for further consideration for approximately 6.4 acres of property at the intersections of Colorado Avenue, Bullock Lane, and 1860 South. East Bay Neighborhood. (PLANEX20210019)
This is a preview of this item, scheduled to be heard in the Council Meeting this evening. The decision will be to accept or deny the petition to consider annexation, not a decision on whether or not to grant the annexation itself.
Administration: Mayor's Update
Policy Items Referred from the Planning Commission
An ordinance amending the zone map classification of approximately 13.07 acres of real property, generally located at approximately 1400 West 890 South from Agricultural (A1.1) to Residential Agricultural (RA(A). Sunset Neighborhood. (PLRZ20200413)
Zachary Steele requests approval of a zone change from the A1.1 zone to the RA(A) zone along with a concept plan for one new building lot for property belonging to the Steele family. The accessory apartment overlay (A) zone would allow the property owner to establish an accessory living unit as long as the property is owner-occupied and meets the standards of Chapter 14.30, Provo City Code. The property is currently used for agricultural purposes and has one existing residential unit at 1400 W 890 S. The proposed lot is a half-acre lot just west of that existing home and would abut the recently approved Kelshaw Subdivision on the west property line and front on 890 South. A similar one-lot subdivision and associated rezone was recently approved just south of this proposal, on 990 South, for the Steele family. This new concept plan would provide an additional building lot within the Steele family farm. It should be noted that the A overlay currently requires at least 4 acres and at least 16 dwelling units. This proposal does not meet the minimum number of dwelling units. It is possible that state or local amendments might change that soon. As it stands, the Council can continue the item to a future meeting or rezone the parcel to RA without the overlay zone. Planning Commission recommended approval.
An ordinance amending the Zone Map classification of approximately 8.5 acres, generally located at 1724 South State Street, from CM, RA, R1.6, R1.10, and A1.5 to the MDR Zone. Spring Creek Neighborhood. (PLRZ20190356)
This is the second hearing for this item. It was continued from the Council Meeting on December 15, 2020. This item was considered, and ultimately continued, at the November 11, 2020 Planning Commission Meeting. The Planning Commission asked staff to provide information relative to the following:
commercial development under-performance in the South State area
demographic and housing stock data.
The Planning Commission expressed the sentiment that commercial development is not thriving in the South State Street area of the City and requested additional information. Most of the commercially zoned property on South State between 900 South and 1860 South is for heavy commercial (CM Zone) uses. There is approximately 10 acres of land zoned SC2 (Community Shopping Center) and approximately 3.5 acres zoned SC1 (Neighborhood Shopping Center). The property in the SC2 Zone has been zoned such since about 2001 and has yet to be developed. The property zoned SC1 has been zoned such since 1998, and a portion of it was developed in 2013 for a gas station. Planning Commission recommended approval.
Closed Meeting
Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.
Adjournment
PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, February 16, 2021
Opening Ceremony
Items in this category do not involve legislative action.
Public Comment
Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
Dial 346 248 7799. Enter Meeting ID 883 7568 5942 and press #. When asked for a participant ID, press #. To join via computer, use same meeting ID and enter passcode: 196829.
Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
Please state your name and city of residence into the microphone.
Please limit your comments to two minutes.
State Law prohibits the Council from acting on items that do not appear on the agenda.
Consent Agenda
Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.
Approval of minutes
A resolution in support of designating Bridal Veil Falls as a state monument or national park. (21-031)
Action Agenda
A resolution transferring $7,879,285 from the General Fund to various Funds and appropriating $5,910,000 of the transferred funds and an additional $10,000 for the purposes described herein. (21-029)
Provo
An ordinance amending Provo City Code regarding the hold times for electronic signs and sign size limits. Citywide application. (19-102)
This was item 5 in the Work Meeting.
A resolution accepting or denying an annexation petition for further consideration for approximately 6.4 acres of property at the intersections of Colorado Avenue, Bullock Lane, and 1860 South. East Bay Neighborhood. (PLANEX20210019)
This was item 9 in the Work Meeting.
An ordinance amending the zone map classification of approximately 13.07 acres of real property, generally located at approximately 1400 West 890 South from Agricultural (A1.1) to Residential Agricultural (RA(A). Sunset Neighborhood. (PLRZ20200413)
This was item 10 in the Work Meeting.
An ordinance amending Provo City Code to remove the Design Review Committee requirement for the Critical Hillside (CH) Overlay Zone. Citywide application. (PLOTA20210014)
Subsection 14.33A.040(3) of the Code establishes design review requirements for certain uses conducted within the Critical Hillside (CH) Overlay Zone. This subsection reads as follows: “Notwithstanding any other provision in Title 14 or 15, Provo City Code, all proposals for residential and nonresidential developments in the CH Zone, as well as all proposals for main buildings, except for one-family detached dwellings, shall obtain a recommendation from the Design Review Committee.” This subsection requires, among other things, design review for all residential developments. Design review for a development of single-family homes would not be very useful considering there would be no landscaping or architecture to review. Additionally, design review of residential developments, which do not require project plan approval, may lie outside the scope of the Design Review Committee's (DRC) powers and duties established in Chapter 14.04A. Section 14.04.020 of the Code identifies the duties of the DRC, as follows: “The Design Review Committee shall review and make design recommendations regarding the external design of buildings and site plans for all proposed new buildings, structures, and uses which are subject to project plan approval and design review.” The elimination of the subject requirement would allow the Powers and Duties section of Chapter 14.04A to control in the question of when a proposal in the CH Zone must go to the DRC for their recommendation. Other sections of the Code, such as Subsection 15.03.310(5), help to give further direction regarding when a proposal must have design review. Planning Commission recommended approval.
An ordinance amending the Zone Map classification of approximately 8.5 acres, generally located at 1724 South State Street, from CM, RA, R1.6, R1.10, and A1.5 to the MDR Zone. Spring Creek Neighborhood. (PLRZ20190356)
This was item 11 in the Work Meeting.
***CONTINUED*** The Community & Neighborhood Services Dept. requests an Ordinance Text Amendment to Chapter 14.20B of the Provo City Code to update development standards of the Freeway Commercial Two (FC-2) Zone. Citywide impact. PLOTA20210026
This item was not ready to be heard.
**CONTINUED** Comm. & Neighborhood Services Dept. requests a Zone Change from the A1.20 Agricultural zone to the Freeway Commercial Two (FC-2) Zone for approx. 75 acres, located at approx. 500 W Lakeview Parkway. Lakewood Neighborhood. PLRZ20210025
This item was not ready to be heard
***CANCELLED*** Forrest Phillips requests a Zone Change from Residential Conservation (RC) to Low Density Residential for property located at 845 W and 849 W 2000 N. Carterville Neighborhood. PLRZ20200407
This item was cancelled by the applicant.
Adjournment
What do those numbers at the ends of the agenda items mean?
Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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