Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here: http://agendas.provo.org
Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 2, 2021
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
Business
A presentation regarding Community & Neighborhood Services fiscal year 2021-2022 budget. (21-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
A presentation regarding the Parks and Recreation Department's fiscal year 2021-2022 budget. (21-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
A presentation regarding Administrative Services for Finance, Justice Court, and Facilities for fiscal year 2021-2022 budget. (21-015)
In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.
A presentation regarding Fiscal Year 2022 General Fund Revenue Projections. (21-015)
During the months of January and February, the Finance Division does an analysis of current revenue trends and also works with staff from various departments to calculate fiscal year end projections for the current year General Fund revenues. This is done as part of the budget process and helps guide the development of the next year's budgeted revenue numbers.
Administration: Mayor's Update
A presentation regarding the Legacy CIP funds and the future allocation of those funds. (21-037)
In August 2020, the City received CARES Act CRF funds from Utah County to be used in response to the COVID-19 pandemic. Those funds were used primarily to cover expenditures from the Public Safety COVID-19 response, which freed up General Fund balance that could then be used for other purposes. The Administration proposes to use the funds for various capital projects that would benefit the residents of Provo for years to come. At the February 16, 2021, meeting while allocating some of the funds there was a discussion on how the Administration made the decision to fund certain projects and not others. As part of that meeting the Council asked for the Administration to return to a future Work Meeting to discuss the process, in addition, discuss how the rest of the funds will be allocated.
A presentation regarding a budget appropriation regarding the Sales Tax Increment reimbursement post performance payment to Days Market. (21-038)
In early 2018 the Economic Development Office worked with Days Market to craft a post performance sales tax increment agreement to partially reimburse the Days Market, located on North Canyon Road. The owners of Days Market were planning an extensive remodel of their aging store and requested that Provo City assist in reducing the construction costs by entering into a sales tax reimbursement agreement, on a post performance basis. Days Market would spend approximately $1.3 Million dollars on the interior remodel of the store. Similar to other sales tax agreements, Days would be able to earn back some of their costs, if they produced sales above an established base line - which is $39,800. Based on sales tax information and a calculation, they qualify for sales tax reimbursement of $11, 979.76 for fiscal year 2020. This is a ten year agreement. The appropriation will be heard at the March 16 Council meeting.
A presentation regarding the Small Cell Rate/Electric Vehicle Charging Stations. (21-034)
Discuss a new rate for Small Cell Installations and propose a rate for the electric vehicle charging stations. Small Cell Installations are currently negotiated under contract. It's likely an administrative decision to charge for the electric vehicle charging stations but would like to discuss with the Council. They have been free for four years and it is time to start charging the average residential rate of $0.11/kwh.
Business
A presentation regarding Provo City’s Master Parking Plan. (21-035)
In 2017 the Provo Municipal Council adopted a Strategic Parking Management Plan the mission statement of that plan was “The Provo parking program will strive to develop a superior, customer-oriented parking system, responding to the current and future needs of parkers, including residents, visitors, employees, employers, and property owners through active planning, management, coordination, and communications. The Provo parking program shall be considered an integral component of the community’s economic development strategies and programs.” As part of the plan it has objectives and guiding principles. It has been three years since the plan was adopted and the Council may wish to review the plan to see if the objectives are being met.
Policy Items Referred from the Planning Commission
An ordinance amending the zone map classification of approximately .30 acres of real property, generally located at 619 N. 500 West, from Residential Conservation (RR) to Professional Office (PO) Zone. North Park Neighborhood. (PLRZ20210022)
This property, although designated as Commercial in the General Plan, has been zoned RC since 2002. The RC zone was established to “encourage conservation of existing housing by limiting the use of a given lot or parcel to the legal use existing on April 2, 2002.” The property was built as a commercial office space in 1980 and has operated as such throughout its life. The owners inquired of the City what would be needed to remodel the building and provide a new covered entry on the south side of the structure. Development Services staff informed the owners that the current RC zone is very limiting to the use of the land and that a zone change would be beneficial to them and to the City. The surrounding uses include a duplex to the north, an apartment building to the west, and a medical center to the south; all within the RC zone. Across the street to the east is North Park in the Public Facilities (PF) zone. Planning Commission recommended approval.
Business
A presentation regarding Robert’s Rules of Order. (21-036)
As part of the ongoing training for the Council, there will be a presentation on Robert’s Rules of Order. Robert's Rules provides rules and procedures that allow a deliberative assembly to make its decisions efficiently, but with all due regard for the rights of the members of the Council.
Closed Meeting
Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.
Adjournment
PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, March 2, 2021
Opening Ceremony
Items in this category do not involve legislative action.
Public Comment
Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
Dial 346 248 7799. Enter Meeting ID 873 3807 7172 and press #. When asked for a participant ID, press #. To join via computer, use same meeting ID and enter passcode: 148982.
Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
Please state your name and city of residence into the microphone.
Please limit your comments to two minutes.
State Law prohibits the Council from acting on items that do not appear on the agenda.
Action Agenda
A resolution regarding the Sales Tax Increment post performance payment with Eastbay Shopping Center LLC (formally Woodside Capital Partners). (21-033)
In June 2018, Provo City entered into a Sales Tax Increment agreement with Woodside Capital Partners to offset and incentivize the remodel, construction and opening of a new Ross retail store in the East Bay Shopping Center. The store was intended to serve as a magnet to attract other retailers and fill an otherwise low occupancy retail center.
An ordinance amending the zone map classification of approximately .30 acres of real property, generally located at 619 N. 500 West, from Residential Conservation (RR) to Professional Office (PO) Zone. North Park Neighborhood. (PLRZ20210022)
This was item 9 in the Work Meeting.
An ordinance amending the Zone Map classification of approximately 8.5 acres, generally located at 1724 South State Street, from CM, RA, R1.6, R1.10, and A1.5 to the MDR Zone. Spring Creek Neighborhood. (PLRZ20190356)
This had a first hearing at the February 16 Council meeting.
Adjournment
What do those numbers at the ends of the agenda items mean?
Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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