Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here: http://agendas.provo.org
Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, November 20, 2020
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
Business
A resolution appointing an audit firm. (20-239)
In 2016, the Municipal Council appointed Hansen Bradshaw Malmrose and Erickson (now known as HBME) following a RFP process that received eight proposals. HBME has, pre-emptory to an expected RFP process in the new year, proffered a three-year extension at a $5,000 discount from FY2020's $47,000 audit fee. The proposed fees are $42,000 for the financial audit, statement preparation, and single audit for the fiscal years ending June 30, 2021, June 30, 2022, and June 30, 2023, the same rate paid for FY2016. Staff believe this to be a good offer, worthy of consideration. Normally, we would put the audit to RFP every three to five years, we have asked on behalf of the Council for exemption from the City's purchasing policies (see Compatibility section below) to be allowed to proceed. If it chooses to do so, the Council will need to formalize the appointment by resolution
An update on Utah Valley Hospital. (20-237)
Kyle Hansen, Utah Valley Hospital Administrator, and Janet Frank, Media Manager, are making a presentation to the Council about the activities at the hospital during the last year.
A presentation on Carterville Parking Permit Program (19-108)
Carterville resident Mary Gale has requested that a new Residential Parking Permit Program be created in the Carterville Neighborhood on 300 West from Cougar Boulevard to 1625 North, 380 West from 1300 North to 1500 North, 1300 North from 300 West to 380 West, 1500 North from 380 West to 300 West, and 1625 North from 300 West to Freedom Boulevard. On October 9, 2019, Provo City Council directed the Community and Neighborhood Services Department to study this proposal and recommend action.
Staff recommendation to not approve parking permit expansion proposal; continue to monitor area for other potential parking regulations.
A presentation on Slate Canyon Drive parking permit proposal. (18-084)
Residents of the Provost and Provost South neighborhoods have expressed concerns over on-street parking in their neighborhoods, especially along Slate Canyon Drive. Because of these concerns, residents desire to implement a parking permit program to control on-street parking. Over 200 residents provided input regarding a permit program they hope will reduce need for zoning enforcement, reduce parking demand, and bring peace in the area. The following details provide information on the residents’ proposal.
Because of the prohibitive annual costs of the on-street parking permit program proposed by the residents, staff suggests a phased approach of on-street parking management strategies along Slate Canyon Drive.
A presentation on University Gardens parking permit proposal. (20-240)
Foothill resident Brennan Barfuss has requested that the University Garden Parking Permit Area be expanded to include 820 North from 1025 East to 900 East to prevent those who live outside the neighborhood from parking on the street. On February 4, 2020, Provo City Council directed the Community and Neighborhood Services Department to study this proposal and recommend action. This report contains our findings and recommendations. Staff recommendation is to not implement parking permit expansion proposal; continue to enforce 72-hour limit instead
A discussion regarding the renewal of the Urban Deer Program. (20-224)
On July 07, 2019 Provo city entered into an agreement with Humphries Archery, LLC to provide for urban deer removal in accordance with the Urban Deer Plan approved by the Council. The contract was for one year and allowed for the city to renew the contract. The year has expired, and the Council need to make a decision if they wish to continue with the urban deer removal program and renew the contract with Humphries Archery.
A discussion regarding proposed amendments from the Sign Committee to Provo City Code regarding electronic sign hold times. (20-101)
This item is a continuation of the discussion from July 7, 2020 and October 20, 2020. The Sign Committee has spent the last year reviewing Provo City's policy regarding electronic signs. At the suggestion of the committee, the Council approved an ordinance prohibiting electronic signs in residential and agricultural zones in October 2019. The committee is now bringing a second proposal to the Council for consideration.
The committee proposes that Provo be divided into three areas:
1. areas where digital signs are prohibited
2. areas where long hold times no shorter than one hour are permitted
3. areas where short hold times no shorter than one minute are permitted (unless the sign is in an SC3 zone and represents 20 or more tenants, in which case the shortest permitted hold time would be 15 seconds)
Digital Sign Hold Time Principles v6 gives more details and outlines where each would be applied. After reviewing the available academic literature and visiting with local business owners, the committee believes that this is the best compromise between Provo's commitment to public safety and the need to create an environment where local businesses can thrive. A more thorough explanation of the rationale behind this proposal, including a short list of studies consulted, is available in the Digital Sign Ordinance Preamble. In Provo City Code, the current long hold time is that a sign may change up to three times per day. The short hold time is eight seconds, which is the most common hold time in neighboring cities.
Policy Items Referred from the Planning Commission
An ordinance amending the zone map classification of approximately 18 acres of real property, generally located at 1920 South 500 West, from Agricultural (A1.20) to Low Density Residential (LDR). Lakewood Neighborhood. (PLRZ20190182)
D.R. Horton is requesting a zone change from Agricultural (A1.20) to Low Density Residential (LDR) for a townhome development of 206 units near 1920 South and 500 West. They have been working through different versions of the concept plan since 2019 and have been waiting for sewer capacity issues to be resolved. The current concept plan is phased to meet Section 15.03.105, Temporary Limitations on Certain Sewer Connections, in the Provo City Code. The plan proposes the first phase of 40 units, as well as the public street connecting 730 West to 500 West. In total there will be 206 townhomes, of three different designs, brought in over six phases of 40 or fewer units at a time. Proposed open spaces on the site include a volleyball area, tot lot, pickleball, with additional park space on the northeast and along Lakeview Parkway. This zone change includes a Development Agreement that would need to be approved by the City Council and Mayor. Planning Commission recommended approval.
An ordinance amending Provo City Code to increase the permissible lot coverage in the Del Coronado PRO Zone. Maeser Neighborhood. (PLOTA20200318)
The Del Coronado PRO zone was established in 2008. This zone was applied to an acre of land which now consists of three parcels. The largest parcel was developed with an apartment and the other two parcels were designed for single-family homes. One of these two lots is slightly smaller than the other one. The applicant owns both lots and would like to build two new equally sized homes on these lots. He has run into an issue with the requirement in the zone that regulates how much of the lot can be covered by the structure. The code currently limits the lot coverage to no more than thirty percent of the lot to be covered by a structure. The applicant is requesting that this minimum lot coverage requirement be slightly increased from 30% to 35% to allow for these homes to be built. Planning Commission recommended approval.
An ordinance amending the zone map classification of approx 1.7 acres of real property, generally located at 1320 South 1080 East, from Residential (R1.10) to Low Density Residential (LDR). Spring Creek Neighborhood. (PLRZ20200319)
The property proposed for a zone change from the R1.10 (One-Family Residential) zone to the LDR (Low Density Residential) zone consists of a total 1.70 acres, including all of parcel 22:051:0071 and part of parcel 22:051:0024. The concept for these parcels includes ten twin homes on the north, eight detached homes on the west, and a parking lot and pickleball court on the south. The site would be accessed off of 1080 East and 1320 South, with only three lots having direct access from these streets. The remainder of the units would be accessed by interior roads in the project. All eighteen homes will have garages and there will be an additional eight visitor stalls on the south accessed from 1320 South. The parking provided would be 46 stalls, which is just over 2.5 stalls per unit. The project would have a density of 10.5 units per acre. The General Plan for this area is designated as Mixed Use. This designation on South State Street has been to provide a mix of uses on the west side of State Street from 900 South to 1860 South. The Southeast Neighborhood Plan envisioned MDR (Medium Density Residential) zoning for this portion of South State. Planning Commission recommended approval.
An ordinance amending the Zone Map classification of approximately 1.07 acres of real property, generally located at 50 East 3900 North, from Residential (R1.10) to Low Density Residential (LDR). Riverbottoms Neighborhood. (PLRZ20190265)
Daniel LaFontaine is requesting a zone change from the R1.10 (OneFamily Residential) zone to the LDR (Low Density Residential) zone for his property at 50 East 3900 North. The proposal conceives of demolishing the existing home to build ten townhomes on the site. This is a reduction from his earlier plans, and this latest plan has changed the orientation and architecture of the buildings to address previous concerns. The current zoning would allow the applicant a total of four units, while approval of an LDR zone would allow up to twelve units. The single-family home that is currently on the property is accessed from 3900 North, a residential street that leads to the Raynola and Canyon Cove subdivisions. Both existing subdivisions are single-family detached developments in the R1.10 zone. Several neighbors from these developments have written in opposition to the proposed zone change. The Planning Commission has continued this item at three previous hearings with the direction to redesign the concept plan associated with the zone change. Staff has worked with the applicant to help him address the major concerns stated by the neighborhood and Planning Commission members. The applicant has not brought forward a workable concept plan that can be moved forward for the purpose of a zone change request. However, if the zone change is approved, the applicant would need to work with Planning staff on a Project Plan application that meets all the detailed code requirements of the LDR zone. Planning Commission recommended approval with conditions.
An ordinance amending the Zone Map classification of approximately 0.25 acres of real property, generally located at 189 South 500 West, from Residential Conservation (RC) to Low Density Residential (LDR). Franklin Neighborhood. (PLRZ20200124)
The applicant would like to divide the 0.25-acre one-family dwelling site and establish an additional dwelling site. The subject property lies in the Residential Conservation (RC) Zone, which does not allow for the creation of new lots, so the applicant is proposing a rezone of the subject property to the Low Density Residential (LDR) Zone (which does not have a prohibition on the creation of new lots and allows one-family dwelling sites with a minimum lot area of 4000 square feet). Originally, a request for a zone map amendment to the Very Low Density Residential (VLDR) Zone was brought to the Planning Commission (August 12, 2020 and September 23, 2020) and the Commission recommended approval. The City Council’s adoption of that proposed zone change was stymied by their decision to allow 4000 square foot lots in the LDR Zone, but not the VLDR Zone. Because of this decision, the applicant is now requesting an LDR zoning designation to take advantage of the 4000 square foot minimum lot area allowance. That meant the amended quest had to go to the Planning Commission again before returning to the City Council. The subject property is surrounded by the RC Zone. A 0.34-acre parcel—lying approximately 125 feet to the northeast of, and on the same block as, the subject property—was recently rezoned to the LDR Zone. The applicant’s parcel is over 10,000 square feet. Staff notes that the LDR Zone allows not only one-family detached housing, but also twin homes (8000 square foot minimum) and one-family attached housing or townhomes (10,000 square foot minimum). It appears the applicant will be proffering a development agreement to the City to limit the use of the subject property to one-family detached housing. Planning Commission recommended approval.
An ordinance amending Provo City Code to Section 15.03 to update Engineering Design Standards for 2021. Citywide application. (PLOTA20201348)
Provo City Public Works regularly submits updates to the engineering design standards for clarity or to bring them in line with other regulations. Planning Commission recommended approval.
An ordinance amending Provo City Code regarding permitted uses in the Neighborhood Shopping Center (SC1), Community Shopping Center (SC2), And Regional Shopping Center (SC3) Zones and related provision. Citywide application. (PLOTA20190429)
The Community and Neighborhood Services Department has proposed to amend Title 14 of the Provo City Code to consolidate the permitted uses and shift multiple conditional uses to permitted uses in the SC1 – Neighborhood Shopping Center (14.18), SC2 – Community Shopping Center (14.19), and SC3 – Regional Shopping Center (14.20) zones. Within the permitted and conditional uses in each zone there is a four- digit number attached to the land use type. Planning Commission recommended approval.
Closed Meeting
Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.
Adjournment
PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, November 10, 2020
Opening Ceremony
Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
Items in this category do not involve legislative action.
A recognition and commendation for Provo Citizen that through his actions helped police solve multiple crimes. (20-238)
Public Comment
Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
Please state your name and city of residence into the microphone.
Please limit your comments to two minutes.
State Law prohibits the Council from acting on items that do not appear on the agenda.
Action Agenda
A resolution Appointing an Audit Firm. (20-239)
This was item 1 in the work meeting.
A resolution authorizing the Mayor to sign a contract for the Urban Deer Control Program and appropriating $7,625 from the General Fund in support of the contract. (20-224)
This was item 6 in the work meeting.
An ordinance amending the zone map classification of approximately 18 acres of real property, generally located at 1920 South 500 West, from Agricultural (A1.20) to Low Density Residential (LDR). Lakewood Neighborhood. (PLRZ20190182)
This was item 8 in the work meeting.
An ordinance amending Provo City Code to increase the permissible lot coverage in the Del Coronado PRO Zone. Maeser Neighborhood. (PLOTA20200318)
This was item 9 in the work meeting.
An ordinance amending the zone map classification of approx 1.7 acres of real property, generally located at 1320 South 1080 East, from Residential (R1.10) to Low Density Residential (LDR). Spring Creek Neighborhood. (PLRZ20200319)
This was item 10 in the work meeting.
An ordinance amending the Zone Map classification of approximately 1.07 acres of real property, generally located at 50 East 3900 North, from Residential (R1.10) to Low Density Residential (LDR). Riverbottoms Neighborhood. (PLRZ20190265)
This was item 11 in the work meeting.
An ordinance amending the Zone Map classification of approximately 0.25 acres of real property, generally located at 189 South 500 West, from Residential Conservation (RC) to Low Density Residential (LDR). Franklin Neighborhood. (PLRZ20200124)
This was item 12 in the work meeting.
An ordinance amending Provo City Code to update Engineering Design Standards for 2021. Citywide Application. (PLOTA20201348)
This was item 13 in the work meeting.
An ordinance amending Provo City Code regarding permitted uses in the Neighborhood Shopping Center (SC1), Community Shopping Center (SC2), And Regional Shopping Center (SC3) Zones and related provision. Citywide Application. (PLOTA20190429)
This was item 14 on the work agenda.
***CONTINUED*** The Community and Neighborhood Services Dept. requests Zone Changes for various city parks from Public Facilities (PF) to the Open Space, Preservation and Recreation (OSPR) zone. Citywide Impact (PLRZ20200304)
This item was not ready to be heard.
***CONTINUED*** Adding Open Space, Preservation and Recreation (OSPR) zone as City Code Chapter 14.33; amend City Code 15.20.080(2)(c), supplemental landscape reqs; 14.38.075, signs permitted within OSPR zone. Citywide application. (PLOTA20200140)
This item was not ready to be heard.
***CONTINUED*** A General Plan Amendment to Sections 1.2.9 and 1.2.10 of the Provo City General Plan, relating to key land use policies and the annexation policy plan. Citywide application. (PLGPA20200357)
This item was not ready to be heard.
***CONTINUED*** An ordinance amending the zone map classification of approx 5.33 ac of property, generally located at 1724 S State St, from Agricultural (A1.5) & Residential (R1.6) to Community Shopping Center (SC2). Spring Creek Nbhd. (PLRZ20190426)
This item was not ready to be heard.
Adjournment
What do those numbers at the ends of the agenda items mean?
Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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