Monday, September 14, 2020

Citizens Agenda for Meetings on September 15, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog:


Work Meeting Agenda

12:00 pm, Tuesday, September 15, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


  1. A discussion of possible amendments to Chapter 9.25 COVID-19 Response. (20-128)

    • The Governor of Utah allows local jurisdictions to decide if mandating masks are warranted requirements to combat COVID 19. On August 25, 2020, the Provo Municipal Council passed an ordinance initiating Section 9.25 and amending Section 9.17 of Provo City Code. This was done to address the health issues caused by COVID 19. On August 27, 2020, the Council held a special meeting to override the Mayor’s veto. Since the passage of the ordinance there have been discussions about making some changes to Section 9.25.

  2. A presentation regarding budget carryovers from fiscal year 2020 to fiscal year 2021. (20-125)

    • This presentation will outline the amount of budget carryovers from the fiscal year (FY) 2020 budget to the fiscal year 2021 budget. The carryovers include (1) amounts that were encumbered on purchase orders in FY20 but not paid and (2) amounts committed to current ongoing projects and equipment purchases. Also included are all remaining unspent balances in capital improvement project fund budgets from FY20.

  3. A presentation regarding Best Friends Animal Society's Community Cat Program. (20-129)

    • Trap-neuter-return (TNR) programs are one approach to preventing cat populations from growing beyond what animal shelter facilities can manage. Salt Lake County explained TNR as “a humane and non-lethal approach to long term community and feral cat population control.” TNR programs first trap (either by working with cats brought to the shelter or by sending someone to trap feral cats reported in the area), then neuter, then return the cat (back to the wild if it is too unsocialized to be adopted, or in an adoption shelter if it can be rehabilitated). In addition to ethically controlling the local feral cat population, TNR also reduces the sounds and smells associated with cats mating or marking territory, which are the most common complaints from residents. According to Lydia LaSalle, the Executive Director for Utah’s Best Friends Animal Society, as of 2019, "Weber, Davis, and Salt Lake Counties all have successful [TNR] programs, but Utah County remains the only urban county to not adopt the practice which is becoming the national norm.” Provo City also does not currently operate an independent TNR program, though at least one non-profit, Ashley Valley Community Cats, operates one in the area.

  4. A discussion regarding setback requirements for chicken coops. (20-130)

    • Provo City Code 8.02.190(2) currently requires that chicken coops "shall be located in a rear yard at least fifteen (15) feet from any property line and six (6) feet from any dwelling." A councilor has asked that the Council review this setback requirement.

  5. A presentation regarding incentives. (20-131)

    • A discussion to be given by the Development Service Department - Redevelopment and Economic Development Divisions. This includes a history of who, how, when, where and why incentives have been used in Provo over time and potentially into the future.

  6. A presentation regarding how to run an effective committee. (20-132)

    • Members of the Council also serve on numerous boards and committees. It has been requested that staff offer training on how best to run an effective committee.

Policy Items Referred from the Planning Commission

  1. An ordinance amending Provo City Code to clarify amenity space requirements for developments with 20 or more residential units in the Interim Transit Oriented Development (ITOD) zone. Citywide Application. (PLOTA20200283)

    • The existing text related to amenity space in the ITOD zone (attachment 1) does not clearly define any requirements for the open/recreation space requirement. It only requires that twenty percent of the lot needs to be open/recreation space, but there is no definition of what that should be. In other zones that have an amenity space requirement, there are examples of what qualifies as amenity space. In those zones, the amenity space is defined as a percentage of the residential gross floor area (GFA) to be used as a clubhouse, gym, pool, rooftop garden, or other amenity. The Downtown zones require ten percent of the GFA be provided in amenity space. Staff is proposing the same standard for the ITOD zone. Calculating the required area based on the GFA instead of the lot size will provided a more realistic requirement. The proposed text amendment (attachment 2) will base the amenity space off of the GFA and not the lot size. It will make it applicable to residential uses within the zone. The proposed amendment will make the amenity space requirements similar to those in the downtown. Planning Commission recommended approval.

  2. An ordinance amending the zone map classification of approximately 2.31 acres at 4100 N Canyon Road and 3.42 acres at 3956 N Canyon Road from Residential Agriculture (RA) to Residential (R1.10). North Timpview Neighborhood. (PLRZ20200217)

    • Dudley and Associates are requesting a zone change from the Residential Agricultural (RA) zone to the One-Family (R1.10) zone for eleven parcels of land around 3956 N Canyon Road and 4100 N Canyon Road. The proposed zone would require 10,000 square-foot residential lots on the 5.73 acres of land. The applicants are proposing this zone to subdivide the land into 27 single-family lots. They were hoping to get more land in the area to create a more continuous development, but there were some property owners that have chosen not to participate. Planning Commission recommended approval.


  1. A discussion regarding an update on the Wastewater Loan with the State of Utah. (20-102)

    • Public Works is seeking consideration of a bond resolution approving the parameters of the City's financial agreement with the State. This would approve issuing wastewater revenue bonds in order to finance a portion of the construction of new and upgraded facilities for the water reclamation plant.

Closed Meeting

    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.




Regular Meeting Agenda

5:30 PM, Tuesday, September 15, 2020

Opening Ceremony

  • Items in this category do not involve legislative action.

Presentations, Proclamations, and Awards

  • Items in this category do not involve legislative action.

  1. A presentation of the 2020 Best of State Award to Provo Parks and Recreation. (20-126)

  2. A presentation of the Provo City Justice Court Annual Report. (20-127)

Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda:

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

  1. A joint resolution of the Provo City Mayor and Municipal Council outlining support for the Provo School District General Obligation Bond. (20-115)

    • At the joint meeting between the Provo City Council and Provo School District Board, there was a discussion about the need to reconstruct Timpview High School. In order to pay for the reconstruction, the Provo School District Board has placed a General Obligation Bond on the November ballot. This is the least expensive and disruptive of all the options before the school board and for the citizens of Provo.

  1. An ordinance amending Provo City Code to clarify amenity space requirements for developments with 20 or more residential units in the Interim Transit Oriented Development (ITOD) zone. Citywide Application. (PLOTA20200283)

    • This was item 7 in the work meeting.

  1. An ordinance amending the zone map classification of approximately 2.31 acres at 4100 N Canyon Road and 3.42 acres at 3956 N Canyon Road from Residential Agriculture (RA) to Residential (R1.10). North Timpview Neighborhood. (PLRZ20200217)

    • This was item 8 in the work meeting.

  2. An ordinance amending Chapter 9.25 and related Sections of Provo City Code. (20-118)

    • This was item 1 in the work meeting.

  3. ***CONTINUED*** The Development Services Dept. requests a Zone Change from Neighborhood Shopping Center (SC2) to Medium Density Residential for approximately 11 acres, located at 1920 W Center Street.  Fort Utah Neighborhood  PLRZ20200282

    • This item was not ready to be heard.


What do those numbers at the ends of the agenda items mean?

    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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