Summary of Action | Meetings on April 21, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:00 PM, Tuesday, April 21, 2020
Electronic Meeting

Summary of Action

Business

1.  A discussion regarding gathering neighborhood feedback on land use applications. (20-078) A motion to authorize staff to exempt planning proposals from the policy for Council approval of Open City Hall topics, to post these planning topics as they arrive, and to report back to the Council with the results as usual, was approved 7:0.

Policy Items Referred from the Planning Commission

2.  A discussion regarding updates to an ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077) Presentation only.

Administration

3.  A discussion regarding the FY 2020-2021 budget. (20-007) Presentation only.
 4.  An Administrative update. (20-079) Presentation only.

Closed Meeting
None requested.

Citizens Agenda for Meetings on April 21, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, April 21, 2020
This meeting will be conducted entirely via electronic means, with no physical meeting location.

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding gathering neighborhood feedback on land use applications. (20-078)
   
   • Provo’s Neighborhood Program has been in place for the past 50 years to gather feedback from residents on land use applications and the General Plan. Most of the feedback is gathered in neighborhood meetings and then reported by the Neighborhood Chair to the Planning Commission and City Council. With the current pandemic restrictions in place, neighborhood meetings have been put on hold. In order to be fair to both the applicant and the neighborhood residents, the Council office would like to use the Open City Hall online public engagement platform as a way to gather that input on applications that will be coming before the Council.

Policy Items Referred from the Planning Commission

2. A discussion regarding updates to an ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077)
   
   • This item was continued from the Council Meeting on April 14, 2020.
   • Following discussions after complications with the gravel pit, the Foothills Protection Committee and Planning staff prepared a proposed set of hillside requirements and development standards to help protect hillside areas of Provo City. Staff felt that an overlay zone approach was best for adding hillside requirements. The proposed requirements and standards would overlay the existing zoning of a property; in other words, this proposal would add additional zoning requirements for a given parcel in addition to the requirements of the underlying zone. Feedback from multiple City departments was considered in the drafting of this proposal. The proposal includes, among other things, requirements related to limits of disturbance or LOD (identification of the limited area of a lot that can be encroached upon by development activity), slope protection and stability, detention basin design, ridgelines, trails, streets and access, fences, vegetation protection, stream corridor and wetlands protection, design standards, and development clustering. Multiple graphical illustrations of requirements are included in the proposal for the sake of facilitating comprehension of the requirements. Further, this proposal has a companion zone map amendment application. With the zone map amendment application, staff has proposed the inclusion of certain properties in the CH Zone. Included in the proposal is an amendment to Chapter 14.01, Provo City Code, to limit development east of the proposed CH Zone.

Summary of Action | Meetings on April 14, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:30 PM, Tuesday, January 21, 2020
Electronic meeting

Summary of Action

Business

1.  A presentation from Provo Power regarding their 5-year Strategic Plan and their Action Plans. (20-066) Presentation only.

Administration

2.  A presentation regarding the adoption of policies allowing for the use and establishment of Public Infrastructure Districts (PIDs). (20-063) Presentation only.

Policy Items Referred from the Planning Commission

3.  An ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

4.  An ordinance amending the Zone Map classification of multiple East Bench properties to include them in the Critical Hillside Overlay (CH) Zone. Citywide application. (PLRZ20200078) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

5.  An ordinance amending the Provo City General Plan relating to the Transportation Master Plan. Citywide application. (PLGPA20200038) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

Citizens Agenda for Meetings on April 14, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:30 pm, Tuesday, April 14, 2020
This meeting will be conducted entirely via electronic means, with no physical meeting location.

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation from Provo Power regarding their 5-year Strategic Plan and their Action Plans. (20-066)
   
   • Provo Power recognizes that in order to serve the community successfully far into the future, they must invest in new technologies, promote renewable energy resources, maintain a qualified workforce, and develop the flexibility and vision to adapt to a fast-changing electric utility marketplace. During the Summer of 2019, Provo Power developed its 2020-2025 Strategic Plan and defined Strategic Priorities which the organization must address in order to reach defined goals and achieve its vision: "Provo Power shall be at the forefront in providing reliable energy services to enhance the quality of life for our community." Travis Ball, the Director of Provo Power, will review their Strategic Priorities, Goals, and Action Plans.

Administration

2. A presentation regarding the adoption of policies allowing for the use and establishment of Public Infrastructure Districts (PIDs). (20-063)
   
   • The developers of the medical school and medical school housing at the golf course will be building a public road as a part of the access off of Lakeview Parkway. A significant portion of this new road, which will also include several utility lines, will pass through the former golf course, which is also a former land fill. It has been determined that all former land fill material within the road right of way profile will be required to be removed and hauled away. It is estimated this will cost upwards of $10 Million. The developer is looking for ways to pay for this large cost item and spread the payment of this work over time. Utah Senate Bill 228 (Public Infrastructure Districts Act) took effect on May 14, 2019. This legislation created a funding mechanism for land developers to fund public infrastructure and attach the cost of the improvement to the property tax assessment through the creation of an independent taxing entity. The purpose of this item is to inform the Municipal Council of the implication and issues revolving around this funding mechanism.

Policy Items Referred from the Planning Commission

3. An ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077)
   
   • Following discussions after complications with the gravel pit, the Foothills Protection Committee and Planning staff prepared a proposed set of hillside requirements and development standards to help protect hillside areas of Provo City. Staff felt that an overlay zone approach was best for adding hillside requirements. The proposed requirements and standards would overlay the existing zoning of a property; in other words, this proposal would add additional zoning requirements for a given parcel in addition to the requirements of the underlying zone. Feedback from multiple City departments was considered in the drafting of this proposal. The proposal includes, among other things, requirements related to limits of disturbance or LOD (identification of the limited area of a lot that can be encroached upon by development activity), slope protection and stability, detention basin design, ridgelines, trails, streets and access, fences, vegetation protection, stream corridor and wetlands protection, design standards, and development clustering. Multiple graphical illustrations of requirements are included in the proposal for the sake of facilitating comprehension of the requirements. Further, this proposal has a companion zone map amendment application. With the zone map amendment application, staff has proposed the inclusion of certain properties in the CH Zone. Included in the proposal is an amendment to Chapter 14.01, Provo City Code, to limit development east of the proposed CH Zone. Planning Commission recommended approval.
     

Summary of Action | Meeting on April 7, 2020

PROVO MUNICIPAL COUNCIL
Budget Retreat
2:00 PM, Tuesday, April 07, 2020
Electronic meeting: https://www.youtube.com/user/provocitycouncil

Summary of Action
 
Business

1.  A presentation by the Provo Mayor's Office concerning their FY 2020-2021 budget. (20-007) Presentation only.

2.  A presentation by the Community & Neighborhood Services Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

3.  A presentation by the Development Services Department on their FY 2020-2021 budget (including Planning, Building, Economic Development, Redevelopment Agency, etc.). (20-007) Presentation only.

4.  A presentation by the Administrative Services (including Recorder, Information Systems, Justice Court, Facilities, and Debt) on their FY 2020-2021 budget. (20-007) Presentation only.

5.  A presentation by the Provo Energy Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

6.  A presentation by the Provo City Fire Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

7.  A presentation by Customer Service concerning their FY 2020-2021 budget. (20-007) Presentation only.

8.  A presentation by the Legal Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

9.  A presentation by the Provo City Council's Office concerning their FY 2020-2021 budget. (20-007) Presentation only.

Adjournment
Adjourned by unanimous consent.

For a more detailed agenda and minutes, please visit our public documents site: http://agendas.provo.org
Video recordings: Budget Retreat


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Virtual Provo City Council Meetings

Health concerns in light of the COVID-19 pandemic have led to limits on public gatherings. Provo City information on this can be found at covid19.provo.org. We are continuing to hold City Council meetings so we can conduct essential business. Adjustments have been made to respect Governor Herbert’s recommendations, while still providing community participation in our Council meetings.

Executive Order 2020-01 waives the requirement for anchor location and some other requirements for public meetings/noticing. There will be no physical location for the meeting. Councilors, Mayor, staff, and presenters will be participating from their individual locations electronically.

Watching the Council Meeting

The broadcast of the Council’s work meeting and regular meeting will be available live, and later on demand, on the Council’s YouTube Channel and Facebook page. You will not need an account to view in either of these locations. These are the same locations where Council meetings are regularly broadcast.

Listen to the Meeting by Telephone

• If you are unable to participate online, you can listen to the meeting in real-time over the phone.
• Call one of the phone numbers below and wait for the instruction to dial the meeting ID: (shown on the agenda), followed by #. Enter Meeting Password (shown on the agenda) and press #. When asked for a participant ID, press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 
• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

Public Comments

 

There are two ways to submit your comments to the Provo City Council for the open public comments or for individual agenda items. Public comments are taken in the regular Council meeting only. We now have a separate blog post walking you through the public comment process (includes a video).

1. Submit your comments before the day of the meeting by emailing them to Council@provo.org. Please indicate which agenda item you are commenting on. Your email will be sent to all seven Councilors.
2. Comments during the meeting will be handled by telephone and will be subject to the usual two-minute per person time limit. Keep in mind there is a delay between the live meeting and the broadcast on YouTube/Facebook. Make sure to get on the line before the public comment period is opened.

• You will need to call one of the phone numbers below and wait for the instruction to dial the meeting ID: (shown on agenda) followed by #. Enter Meeting Password (shown on the agenda) and press #. When asked for a participant ID, press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 

• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

• Press *9 on your phone to let us know you want to comment. (Pressing *9 again will undo that.) You will hear a confirmation message on the phone.
• When it is your turn to comment, someone will call on you by the last four digits of your phone number (that is how it shows on our screen) and will unmute your line so you can talk. You will hear a message on the phone asking you to press *6 to unmute your phone.
• When you are done commenting, please hang up so the line is free for others to join and comment. You may call in again if you wish to comment on another item. 
• Although there is a space to comment on the Facebook and YouTube broadcasts, they are only being monitored by staff for technical issues. Comments made on these platforms will not be included in the meeting itself or relayed to Councilors during or after the meeting. (Update: YouTube commenting has been turned off due to abusive behavior.)

* * * * * * * * * * * * * *
Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Summary of Action | Meetings on March 31, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:00 PM, Tuesday, March 31, 2020
Electronic meeting

Summary of Action

Business

1.  A presentation on Provo City's Vehicle Replacement 5 Year Plan. (20-007) A motion to decide as a Council to do as Mr. Harding has suggested and bring to the next Work Meeting a proposed paragraph regarding the policy direction for alternative fuel vehicles to discuss, amend to their satisfaction, and send forward was approved 7:0.

2.  A presentation to the Municipal Council in or  er to provide information regarding Public Infrastructure Districts (PIDs). (20-063) Presentation only.

3.  A discussion regarding licensing for restaurants with ancillary breweries. (20-057) A motion to instruct the Alcohol Licensing subcommittee to create a proposal for a class F brewpub license before April 14; and after April 14, to create a proposal that would conform the Class B and C licenses to state code and address any other necessary or desired updates before October 1, failed 3:4, with George Handley, David Harding, William Fillmore, and David Sewell opposed. A motion that the Council direct the Alcohol Licensing subcommittee to come forward by April 14 with a proposal that would create a class F license to address brewpubs and to align and streamline city code to more closely match the state code was approved 6:1, with William Fillmore opposed.

4.  A presentation from the Joaquin Parking Committee. (20-074) Presentation only.

5.  A discussion regarding updating the General Plan. (20-068) Presentation only.