Citizens Agenda for Meetings on March 31, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org.

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 31, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation on Provo City's Vehicle Replacement 5 Year Plan. (20-007)
   
   • The Vehicle Replacement Fund is utilized as an internal service funding mechanism for the purchase of vehicles for all City Departments. Purchases of General Fund vehicles have historically been repaid as 5 year loans back to the bank. The Fleet Advisory Committee with representatives from several departments have met and vetted each General Fund departments' priorities for replacements for the next 5 years. These priorities and associated additional funding requirements will be explained to the Council.
2. A presentation to the Municipal Council in order to provide information regarding Public Infrastructure Districts (PIDs). (20-063)
   
   • The developers of the medical school and medical school housing at the golf course will be building a public road as a part of the access off of Lakeview Parkway. A significant portion of this new road, which will also include several utility lines, will pass through the former golf course, which is also a former landfill. It has been determined that all former landfill material within the road right of way profile will be required to be removed and hauled away. It is estimated this will cost upwards of $10 Million. The developer is looking for ways to pay for this large cost item and spread the payment of this work over time. Utah Senate Bill 228 (Public Infrastructure Districts Act) became effective May 14, 2019. This legislation created a funding mechanism for land developers to fund public infrastructure and attach the cost of said improvement to the property tax assessment through the creation of an independent taxing entity. The purpose of this item is to inform the Municipal Council of the implication and issues revolving around this funding mechanism.
3. A discussion regarding licensing for restaurants with ancillary breweries. (20-057)
   
   • In the Work Meeting on March 10, the Council created the Alcohol Licensing Committee. The committee has reviewed best practices, state requirements, Provo City Code, and other cities' policies regarding beer licensing. The committee is now ready to bring their proposals for a new Class "F" Beer License and other potential code amendments to the Council and receive feedback as they prepare their proposals for the Council Meetings in April.
     
4. A presentation from the Joaquin Parking Committee. (20-074)
   
   • The Joaquin Neighborhood Parking Steering Committee approached the Council to address parking in Joaquin – one of the most diverse and densely populated neighborhoods in Provo. Since then, the Joaquin Parking Committee has put out a public survey, researched how other university towns manage their parking, held several focus groups, and talked with students, landlords, residents, business owners, and representatives from BYU. The committee has drafted a comprehensive parking management program that includes permit parking, paid visitor parking, and additional parking spaces. The program does have some startup costs, which will be addressed in the budget requests for the Community and Neighborhood Services Department. Ongoing costs will be covered by revenue from the program, with any remaining funds reinvested in neighborhood improvements. The program has been reviewed with Parking Enforcement and the Joaquin Neighborhood Chair. The next steps for the committee are to meet with department heads and present the program at a neighborhood meeting.
5. A discussion regarding updating the General Plan. (20-068)
   
   • The long-range planners have requested to attend a Work Session and update the Council on the General Plan. They have also requested high-level direction as they begin strategizing about how best to approach updating and revising the General Plan.

Administration

6. A resolution appropriating $4,900,526 in the Airport Fund for the acquisition of land near the airport, applying to fiscal year ending June 30, 2020. (20-067)
   
   • The Administration is recommending the purchase of 29.64 acres of property adjacent to the airport. The property is located immediately east of Duncan Aviation and shares the property line with the Airport on the east, west, and south. The purchase price for the property is $165,000 per acre (appraised value) with a total purchase price (including closing costs) of $4,900,526 to be appropriated in the Airport Fund. The funding will come from a transfer from the General Fund. The current owner of the property has a number of agricultural leases on the property and suspects that there are people living on the property. There have been reports of illegal activities occurring on the property including actions that violate the standards of the Federal Aviation Administration (FAA). The proposed purchase of the property will qualify to be used as a match for future FAA airport projects. The land currently owned by the City that is available to be used as a match for future projects is $400,000, and it is expected it would be used very quickly with the terminal and other airport expansion projects on the horizon. If the proposed property purchase is not approved, the City would need to provide a cash match for future FAA airport projects once the $400,000 is used.
7. An update on the City Center Project. (20-013)
   
   • Scott Henderson will update the Council about the designs for the new City Center Building, the proposed budget, location of the fire station, and the redevelopment of the current City Hall site.

Policy Items Referred from the Planning Commission

8. A brief explanation and overview for the Municipal Council on the Central Corridor Transit Study. The Transportation and Mobility Advisory Committee is also invited to participate with the Council. (20-065)
   
   • Region 3 Utah Department of Transportation has commenced an evaluation process to study the purpose and needs of a central corridor to connect Provo to Lehi and all cities in between via a potential mass transit mechanism. This evaluation process is in collaboration with the Utah Transit Authority, Horrocks Engineering, and Parametrix Consultants. Lehi, American Fork, Pleasant Grove, Lindon, Vineyard, Provo, and Orem are all participating in this process. Up to this point there is a technical committee consisting of both engineers and planners from the respective cities and an elected officials committee made of city mayors and/or administrators. The effort has mostly consisted of determining a purpose and need to move people from Provo to Lehi in the most effective and efficient manner, not necessarily using cars or I-15.
9. An ordinance amending the Provo City General Plan relating to The Transportation Master Plan. Citywide Application. (PLGPA20200038)
   
   • Continued from the meetings on March 10, 2020. The Transportation Master Plan (TMP) is an appendix to the General Plan and provides guidance on future transportation needs within the City. The TMP provides information on current and future transportation conditions to be taken into consideration when reviewing future development projects and capital improvements. The Public Works Department has contracted with Parametrix to revise and update the TMP, which was adopted in 2011, to reflect existing and future conditions.

Closed Meeting

• Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Adjournment

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PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, March 31, 2020
Opening Ceremony

• Items in this category do not involve legislative action.

Presentations, Proclamations, and Awards

• Items in this category do not involve legislative action.

1. 2020 Census Complete Count presentation. (20-028)

Public Comment

• Details on how to participate: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html
• Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
  
  • Please state your name and city of residence into the microphone.
  • Please limit your comments to two minutes.
  • State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda

2. A resolution to amend the Planning Commission bylaws to permit electronic public hearings. Citywide application. (PLOTA20200095)

• This bylaw is to permit the Planning Commission to hold electronic public meetings in accordance with Utah State Law.

3. A resolution appropriating $2,184,800 in the general CIP fund for the implementation of a Human Capital Management System and authorizing an interfund loan from the Energy Fund to the ERP Debt Service Fund as a funding source. (20-062)

• The Administration is recommending the appropriation of $2,184,800 in the General CIP fund for the implementation of a HCMS and the approval of a 5-year interfund loan from Energy to the ERP Debt Service Fund to provide the funding. The interest rate on the interfund loan will be 2 ½ percent and an annual transfer from the specific funds will provide the annual funding.

4. An ordinance amending the zone map classification of approximately 0.34 acres of real property, generally located at 164 s 400 w, from Residential Conservation (RC) to Low Density Residential (LDR). Franklin Neighborhood. (PLRZ20200041)

• Rob Slater is requesting a zone change from the RC zone to the LDR zone for his property at 164 South 400 West. The proposal conceives of demolishing the existing home and building three single-family homes on the site. The current zoning would allow the applicant one unit while approval of an LDR zone would allow up to five units. The single-family home that is currently on the property was built in 1885. Two conditions exist on this property. First, the size of the property, at 14, 810 square feet, is larger than most in the area. Second, the home on the property is in disrepair and would be very costly to try to rehabilitate. The restrictions of the RC zone would limit redevelopment to the single-family home. The location of the property is on the edge of the Franklin Neighborhood and a half block away from the Downtown Neighborhood. The related concept plan shows a front facing home on 400 West with a driveway on the north side to access two other detached single-family homes. The total project shows ten off-street parking spaces and over six thousand square feet of open space. Planning Commission recommended approval.

5. An ordinance amending Provo City Code to allow for permeable driveways and parking lot surfaces. Citywide application. (PLOTA20190411)

• Provo City Code 6 (Business Licenses and Regulations), 14 (Zoning), and 15 (Development Landscaping Requirements) detail parking surface material standards required for new developments. However, concrete and asphalt do not allow storm water to penetrate the surface and be absorbed into the ground. The proposed amendment would allow parking lots and driveways to be built out of brick pavers, permeable pavements, grasscrete, and stabilized gravel to allow natural storm water infiltration. This storm water infiltration should naturally help recharge aquifers and help the sinking water table. Expanding the list of permitted parking surface option will also add less expensive material choices for builders. Gravel from driveways could get tracked into the street by cars. The proposed amendment requires a large diameter of rock and certain methods of stabilizing gravel to mitigate this concern. Planning Commission recommended approval.

6. ***CONTINUED*** Daniel LaFontaine requests a Zone Change from R1.10 to Low Density Residential for 1.07 acres for a townhome development, located at 50 E 3900 N. Riverbottoms Neighborhood. (PLRZ20190265)

• This was not ready to be heard

7. ***CONTINUED*** An ordinance amending the Provo City General Plan relating to The Transportation Master Plan. Citywide Application. (PLGPA20200038)

• This was not ready to be heard

8. ***CONTINUED*** Comm. & Nbhd. Services Dept. requests ord. amend. to City Code 15.20.090--Parking Lot Landscaping. Request seeks to increase the min. canopy coverage & landscaping arrangement within new parking areas. Citywide appl. (PLOTA20190433)

• This was not ready to be heard

9. ***CONTINUED*** A resolution appropriating $4,900,526 in the Airport Fund for the acquisition of land near the airport, applying to fiscal year ending June 30, 2020. (20-067)

• This not ready to be heard

Adjournment

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What do those numbers at the ends of the agenda items mean?

• Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
• You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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