Citizens Agenda for Meetings on March 31, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org.

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 31, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation on Provo City's Vehicle Replacement 5 Year Plan. (20-007)
   
   • The Vehicle Replacement Fund is utilized as an internal service funding mechanism for the purchase of vehicles for all City Departments. Purchases of General Fund vehicles have historically been repaid as 5 year loans back to the bank. The Fleet Advisory Committee with representatives from several departments have met and vetted each General Fund departments' priorities for replacements for the next 5 years. These priorities and associated additional funding requirements will be explained to the Council.
2. A presentation to the Municipal Council in order to provide information regarding Public Infrastructure Districts (PIDs). (20-063)
   
   • The developers of the medical school and medical school housing at the golf course will be building a public road as a part of the access off of Lakeview Parkway. A significant portion of this new road, which will also include several utility lines, will pass through the former golf course, which is also a former landfill. It has been determined that all former landfill material within the road right of way profile will be required to be removed and hauled away. It is estimated this will cost upwards of $10 Million. The developer is looking for ways to pay for this large cost item and spread the payment of this work over time. Utah Senate Bill 228 (Public Infrastructure Districts Act) became effective May 14, 2019. This legislation created a funding mechanism for land developers to fund public infrastructure and attach the cost of said improvement to the property tax assessment through the creation of an independent taxing entity. The purpose of this item is to inform the Municipal Council of the implication and issues revolving around this funding mechanism.
3. A discussion regarding licensing for restaurants with ancillary breweries. (20-057)
   
   • In the Work Meeting on March 10, the Council created the Alcohol Licensing Committee. The committee has reviewed best practices, state requirements, Provo City Code, and other cities' policies regarding beer licensing. The committee is now ready to bring their proposals for a new Class "F" Beer License and other potential code amendments to the Council and receive feedback as they prepare their proposals for the Council Meetings in April.
     

Virtual Provo City Council Meetings

Health concerns in light of the COVID-19 pandemic have led to limits on public gatherings. Provo City information on this can be found at covid19.provo.org. We are continuing to hold City Council meetings so we can conduct essential business. Adjustments have been made to respect Governor Herbert’s recommendations, while still providing community participation in our Council meetings.

Executive Order 2020-01 waives the requirement for anchor location and some other requirements for public meetings/noticing. There will be no physical location for the meeting. Councilors, Mayor, staff, and presenters will be participating from their individual locations electronically.

Watching the Council Meeting

The broadcast of the Council’s work meeting and regular meeting will be available live, and later on demand, on the Council’s YouTube Channel and Facebook page. You will not need an account to view in either of these locations. These are the same locations where Council meetings are regularly broadcast.

Listen to the Meeting by Telephone

• If you are unable to participate online, you can listen to the meeting in real-time over the phone.
• Call one of the phone numbers below and wait for the instruction to dial the meeting ID: 101-566-589 (April 7 meeting), followed by #. Enter Meeting Password 562387 and press #. When asked for a participant ID, press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 
• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

Public Comments

There are two ways to submit your comments to the Provo City Council for the open public comments or for individual agenda items. Public comments are taken in the regular Council meeting only.

1. Submit your comments before the day of the meeting by emailing them to Council@provo.org. Please indicate which agenda item you are commenting on.
2. Comments during the meeting will be handled by telephone and will be subject to the usual two-minute per person time limit.

• You will need to call one of the phone numbers below and wait for the instruction to dial the meeting ID: (will be shown on agenda) followed by #. It will ask for a participant number. Just press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 

• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

• Press *9 on your phone to let us know you want to comment.
• When it is your turn to comment, someone will call on you by the last four digits of your phone number (that is how it shows on our screen) and will unmute your line so you can talk. 
• When you are done commenting, please hang up so the line is free for others to join and comment. You may call in again if you wish to comment on another item. 

* * * * * * * * * * * * * *
Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Citizens Agenda for Meetings on March 10, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 10, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the Provo Police Department's FY 2020-2021 budget. (20-007)
   
   • The Police Department will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council.
2. A presentation regarding the Capital Improvement Projects (CIP) for FY 2020-2021. (20-045)
   
   • The information presented will inform future budget discussions. In the final Work Meeting in April 2020, the Council will give the Mayor a list of their budget priorities for consideration as Administration and Finance draft the FY 2021-2022 budget.
3. A presentation regarding the Administrative Services FY 2020-2021 budget (Finance and Human Resources Divisions only). (20-007)
   
   • The Administrative Services Department will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. This presentation will cover the Finance and Human Resources Divisions. Other divisions will be presented at another meeting.
4. A presentation regarding Library Services' FY 2020-2021 budget. (20-007)
   
   • Library Services will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council.
5. A presentation regarding the regulation of short-term rentals. (20-049)
   
   • Starting last year, the Council asked that staff investigate the use of short-term (30 days or fewer) rentals in Provo, what the possible impacts they are having in Provo are, and issues Code Enforcement is having with them. Staff have completed that work and will present some recommendations on how to regulate the use of short-term rentals.
6. A presentation regarding Stormwater Quality Updates. (20-050)
   
   • Public Works will be bringing to the next regular Council meeting changes to the Drainage Manual and Title 18 of City Code to address the State of Utah's new retention/low-impact development rule.
7. A discussion regarding licensing for restaurants with ancillary breweries. (20-057)
   
   • In the last Council Meeting on February 18, 2020, the Council amended Provo City Code to permit restaurants with ancillary microbreweries as a permitted use in General Downtown (DT1), Downtown Core (DT2), and Regional Shopping Center zones. The ordinance included a sunrise clause which specified that the ordinance would not take effect until the Council authorized the issuance of a beer license for such restaurants. It is proposed that the Council create a committee to address licensing for restaurants with ancillary breweries. It is anticipated that the committee would bring a proposal to a Council Work Meeting within the next month or so.

Provo Mayor and Council Unanimously Support Tier 3 Gasoline Education

PROVO, Utah (February 26, 2020) — In a joint resolution, Provo Municipal Council and Mayor Michelle Kaufusi unanimously support educational outreach on the benefits of Tier 3 fuel usage and available locations.

Tier 3 refers to a program crafted by the Environmental Protection Agency to reduce the heavy toll cars take on our air. It combines vehicle emissions standards for new cars (phase-in beginning in 2017, with full compliance by 2025) and sets low sulfur standards for gasoline. Together, these technologies will greatly reduce tailpipe pollution. While all new vehicles will be cleaner as a result of Tier 3, the same can’t be said about all gas.

“Reducing harmful pollutants translates to substantial improvement in public health,” said Mayor Kaufusi, “We are committed to using our communications resources to educate our citizens on both the benefits of Tier 3 gasoline and its available locations.”

Citizens Agenda for Meetings on February 18, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, February 18, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the fiscal year (FY) 2021-2022 budget from Public Works. (20-007)

• The Department of Public Works will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. Each specific operation unit of Public Works will be covered.

2. A discussion regarding information on restaurants with ancillary breweries. (PLOTA20190378)
   
   • Council staff will briefly review what information has been published so far and where the Council can find it. Councilors are welcome to request any other information they would like staff to find before the Council Meeting that evening.
3. A discussion regarding the appropriations on the agenda for the evening Council Meeting. (20-035, 20-038, 20-039, and 20-040)
   
   • In the evening meeting this evening, the Council will hear four proposed appropriations: 1. A resolution appropriating $15,000 in the General Fund for a public bike rack expansion project. (20-040) 2. A resolution transferring Personnel Budget of $200,000 from the Community and Neighborhood Services Department in the General Fund to the Development Services Department in the General Fund. (20-039) 3. A resolution appropriating $26,819.85 in the General Fund for a reimbursement as per the terms of the Participation and Reimbursement Agreement between Provo City and Parkway Village Holdings, LLC. (20-038) 4. A resolution appropriating $3,638,455 in the General Fund for the design and construction of a new roadway, utilities, and infrastructure at the Mountain Vista Business Center. (20-035) Please refer to the Council Meeting agenda for more information about each appropriation. This item on the Work Meeting agenda will give the Council (especially newly elected Councilors who have not yet heard any appropriations) the opportunity to ask any clarifying questions before hearing the appropriations that evening.
     

Tell Us What You Think About Restaurants With Brewing Onsite

The Provo City Council is considering a proposal to allow ancillary microbrewing within restaurants in the General Downtown, Downtown Core, and Regional Shopping Center zones.

This would permit limited on-site production of beer for on-premise consumption only. These restaurants would be under the same State requirements as any restaurant that serves alcohol (see regulations below). The issue before the Council only involves permitting the land-use. If it passes, local licensing requirements would need to be discussed and set.

Because of comments received on this item and some questions that Councilors wanted researched, the proposal was continued to the February 18 Council meeting.

Share Your Thoughts

A new topic has been launched on Open City Hall to gather more public input. It also contains more information about the proposal. Please take the survey online at https://www.opentownhall.com/portals/258/Issue_8258 before February 11, 2020. This feedback and the results of staff research will be presented to Councilors for that February 18 meeting.

Local Officials Day at the Legislature 2020

Several Council members accompanied the Provo Youth City Council to the Local Officials Day at the Legislature on January 29, hosted by the Utah League of Cities and Towns (ULCT). The day started by taking FrontRunner from the Provo station and then a bus to the Utah State Capitol.

Workshops were provided by ULCT on a variety of topics - lobbying for action, creating an inclusive council, advocating for arts and culture, conflict resolution strategies, issues forum, state and federal internships, and using municipal surveys to more effectively listen, decide and govern.

 Representative Norm Thurston showed the group around the House floor. He and his intern spoke on their paths to involvement in government. Thurston's start came in Provo City's Neighborhood Program.

Citizens Agenda for Meetings on February 4, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:30 pm, Tuesday, February 4, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding fiscal year (FY) 2021 budget from Parks and Recreation. (20-032)
   
   • Provo Parks and Recreation Department administration will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. Each specific operation unit of Parks and Recreation will be covered. Parks and Recreation’s accomplishments in supporting the General Plan will also be reviewed.
2. A training on the use of development agreements. (20-030)
   
   • The Council Attorney will lead a training session going over the Municipal Land Use, Development, and Management Act (MLUDMA), Utah Code 10- 9a-102(1) and how it applies to development agreements and the use of those agreements in Provo City.
3. A discussion regarding the creation of a Very Low Density Residential Zone (VLDR). (20-029)
   
   • There has been some discussion about creating a new zone like the current Low Density Residential Zone (LDR). This new zone would be Very Low Density Residential (VLDR). It would have the same uses but would limit the number of units by half, with a maximum of 7.5 dwellings per acre.
4. A discussion regarding Councilors' committee assignments. (20-021)
   
   • The Council's fiscal oversight necessitates the creation of an Audit Committee. The Council will discuss how it will operate and what it its responsibilities will be. The Council also intends to discuss the future direction and membership of the Housing Committee.
5. A discussion regarding Tier 3 gasoline and a proposed resolution calling for state action to educate consumers about where Tier 3 gasoline is sold. (20-031)
   
   • The Mayor’s Substantiality and Natural Resources Committee presented their annual report to the Council in the Work Meeting on January 21, 2020 and asked for the Council to support a resolution regarding the Utah State government taking action to educate the public about which gas stations sell Tier 3 gasoline.

Summary of Action | Meetings on January 21, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
1:00 PM, Tuesday, January 21, 2020
351 West Center Street, Provo, UT 84601

Summary of Action

Business 

1. Brigham Young University Parking Analysis. (20-022) Presentation only. 

2. Presentation from the Mayor's Sustainability & Natural Resources Committee. (20-020) Presentation only. 

3. Discussion of Councilors' committee assignments. (20-021) A motion to approve lines 6- 23 of the document and to make the related assignments was approved 6:0, with Travis Hoban excused. A motion to approve the Foothills, Sign Ordinance, and Zoning Compliance Committee assignments was approved 6:0, with Travis Hoban excused.

4. Discussion regarding meeting structure and decorum. (20-024) Presentation only. 

5. A presentation regarding Water Plans. (20-019) Presentation only. 

6. Presentation on preliminary budget discussions. (20-026) Presentation only. 

Citizens Agenda for Meetings on January 21, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, January 21, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. Brigham Young University Parking Analysis. (20-022)
   
   • Recent and planned additions to the physical plant on the BYU campus has led the University to review their parking demand and supply on campus. Ray Bernier, director of planning at BYU, has requested an opportunity to present to the Council in a work session the results of their recent review, including the impact of transit and active transportation on traffic and parking on campus.
2. Presentation from the Mayor's Sustainability & Natural Resources Committee. (20-020)
   
   • The Mayor's Sustainability and Natural Resources Committee will present their 2019 Sustainability Report to the Council. They have been working on community outreach, energy efficiency, recycling, agricultural land preservation, and transportation issues.
3. Discussion of Councilors' committee assignments. (20-021)
   
   • Besides serving on the Provo City Council, there are various ad hoc committees that Councilors can serve on. Vacancies due to retirements of past Councilors need to be filled.
4. Discussion regarding meeting structure and decorum. (20-024)
   
   • There has been an expressed interest in streamlining both the work meeting and the regular Council meeting. Suggestions include moving presentations of items referred from the Planning Commission to the regular meeting (skipping the work meeting preview), more utilization of the consent agenda, and clearer guidelines for presenters regarding the available time.
5. A presentation regarding Water Plans. (20-019)
   
   • Dave Decker, Director of Public Works, will present to the Council plans for water infrastructure and management. Proper water management will be a key piece in preparing for anticipated population growth.
6. Presentation on preliminary budget discussions. (20-026)
   
   • John Borget, Director of Administrative Services, will speak about the process regarding the upcoming department budget presentations to the Council for fiscal year 2020-2021

Summary of Action | Meetings on January 7, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
1:00 PM, Tuesday, January 7, 2020
351 West Center Street, Provo, UT 84601

Summary of Action

1.  A training on the Open and Public Meetings Act and on Government Records Access and Management Act (GRAMA) requests. (20-006) Presentation only.

2.  A presentation regarding updates on new City Center Building design. (20-013) Presentation only.

3.  A presentation regarding Wastewater plans. (20-014) Presentation only.

4.  A discussion regarding past Council goals and objectives. (20-016) Presentation only.

5.  A presentation regarding the progress of the Council ad hoc Committees. (20-015) Presentation only. Further discussion of committee assignments will take place at the January 21 Work Meeting.

6.  A presentation regarding the Utah Valley Chamber of Commerce's Valley Visioning project. (20-011) Presentation only.

Citizens Agenda for Meetings on January 7, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, January 7, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A training on the Open and Public Meetings Act and on Government Records Access and Management Act (GRAMA) requests. (20-006)
   
   • Utah State law requires Council members to receive annual training on the Open and Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter." This training will fulfill that requirement.
2. A presentation regarding updates on new City Center Building design. (20-013)
   
   • Scott Henderson will update the Council about the designs for the new City Center Building, especially the Council Office and Chambers.
3. A presentation regarding Wastewater plans. (20-014)
   
   • Dave Decker, Director of Public Works, will present to the Council about plans for wastewater infrastructure and management. Proper wastewater management will be a key piece in preparing for anticipated population growth, especially on the west side of Provo. The wastewater treatment facility will also be rebuilt on the current site.
4. A discussion regarding past Council goals and objectives. (20-016)
   
   • The Council had identified several goals and objectives for 2019. Councilor Harding will discuss these past goals and objectives in order to frame the new goals for 2020.