Citizens Agenda for Meetings on July 7, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
3:00 pm, Tuesday, July 7, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding proposed amendments from the Sign Committee to Provo City Code regarding electronic sign hold times and permitted locations. (20-101)
   
   • The Sign Committee has spent the last year reviewing Provo City's policy regarding electronic signs. At the suggestion of the committee, the Council approved an ordinance prohibiting electronic signs in residential and agricultural zones in October 2019. The committee is now bringing a second proposal to the Council for consideration. The committee proposes that Provo be divided into three areas: 1. areas where digital signs are prohibited 2. areas where long hold times no shorter than one hour are permitted 3. areas where short hold times no shorter than one minute are permitted (unless the sign is in an SC3 zone and represents 20 or more tenants, in which case the shortest permitted hold time would be 15 seconds) Digital Sign Hold Time Principles v5 gives more details and outlines where each would be applied. After reviewing the available academic literature and visiting with local business owners, the committee believes that this is the best compromise between Provo's commitment to public safety and the need to create an environment where local businesses can thrive. A more thorough explanation of the rationale behind this proposal, including a short list of studies consulted, is available in the Digital Sign Ordinance Preamble. In Provo City Code, the current long hold time is that a sign may change up to three times per day. The short hold time is eight seconds, which is the most common hold time in neighboring cities.
2. A discussion regarding Provo City’s permitting process for demonstrations and protest. (20-103)
   
   • Councilors wanted to learn more about Provo City’s process for issuing permits for events.

Policy Items Referred from the Planning Commission

3. A discussion regarding rezoning all R2.5, R3, R4 properties to Low Density Res., Medium Density Res., or High Density Res. and the removal of the R2.5, R3, R4, R5, and Campus High Density zones from City Code. (PLRZ20190427 and PLOTA20190428)
   
   • In order to streamline the different zones in Provo, the Community and Neighborhood Services is proposing to eliminate five different residential zones and replace them with three new zones. This will create more flexibility and clarity. Planning Commission recommended approval for PLRZ20190427 and PLOTA20190428.
     

Statement on Open and Public Meetings

Some in our community have asked when City Council and Planning Commission meetings will be held again in person at the City Center. It is a good question; one which we wish we could answer, “soon.” For now, the answer is that the Council will continue to hold online meetings indefinitely.

Governor Gary Herbert issued Executive Order 2020-1, Declaring a State of Emergency Due to Infectious Disease COVID-19 Novel Coronavirus, on March 6. On March 18, recognizing that “public monitoring and participation requirements in the Open and Public Meetings Act…will gather interested persons, members of the public, and members of a public body in a single, confined location where the risks of further spreading COVID-19 are far greater;” he issued Executive Order 2020-5, which suspended the requirement to have an anchor location for public meetings until the expiration of the state of emergency declared in the first executive order. Last week, the Utah State Legislature, via HJR504 extended the state of emergency until August 20. It also passed HB5002, Open and Public Meetings Act Amendments, which gives a public body the ability to hold electronic meetings without an anchor location if the chair of that public body “makes a written determination, supported by stated facts, that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location; and complies with certain public notice requirements.” This last requirement may not be necessary under the current state of emergency, since the Governor declared and the Legislature has extended it twice now, but the law now provides more local control based on local circumstances.

Citizens Agenda for Meetings on June 16, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, June 16, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding potential updates to the budget. (20-008)

   • This is the Council's opportunity to make any changes to the budget before the second of two required hearings in the Council Meeting this evening. The Council has discussed carryovers in the past, and final language must be determined before the resolution adopting the budget is approved.

Administration

2. A presentation regarding an update on the Innovation Grant Fund Program. (20-096)

   • The Innovation Grant Fund Program was created several years ago to encourage our employees to think outside the box and be innovative in their approach to their jobs or challenges. The program successfully launched one round of initiatives/ideas. However, the program was not implemented in fiscal year 18/19. In late 2019, the program was re-initiated and the program began promoting and soliciting Provo City employees to submit innovative ideas. The criteria for selecting an innovative idea were as follows:

     • cost savings to Provo City as a whole

     • cost savings to individual departments

     • service and quality improvement to Provo residents

     • increased efficiency

     • contribution to public safety or quality of life and finally

     • innovation or a compelling concept

   • The Administration will present three brief updates from Police, Fire, and Community and Neighborhood services on the innovative submissions from these departments.

Business

3. A presentation regarding the State Auditor's Office Fraud Risk Assessment. (20-012)

   • On January 7, 2020, the Council heard a presentation in a Work Meeting regarding the Utah State Auditor's Office Fraud Risk Assessment for Municipalities. This is a follow-up presentation to inform the Council of updates on the City's activities and progress related to filling out this assessment to determine the level of Provo City's fraud risk.

Policy Items Referred from the Planning Commission

4. A discussion regarding a Letter of Intent with PEG Development. (20-097)

   • The Redevelopment Agency has been working with PEG Development for a facility that would provide additional Class A office space in the downtown and also meet the RDA's obligation to Utah County to provide 350 parking spaces for the Utah County Convention Center. PEG has encountered difficulties in getting sufficient commitments of the office space to allow their construction lender to release the financing to commence construction. PEG has asked the Agency to consider leasing enough space to reach the 60% threshold and obtain the financing. This is scheduled to be heard at the July 7 Council meeting.

Citizens Budget FY2021

As part of their work reviewing the proposed Provo City budget, the City Council staff have prepared a document to help Councilors and the public quickly gain an understanding of what is proposed in the budget. The Citizens Budget is a great resource for those unfamiliar with the terms used in the budget and the accounting methods the City is required to use.

Click on the image above to see the Citizens Budget. More information about the budget process and links to the proposed Provo City budget can also be found on our website: https://www.provo.org/government/city-council/budget.

The public is invited to comment on the budget on Open City Hall or at the June 2 or June 16 Council meetings.


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Citizens Agenda for Meetings on June 2, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:30 pm, Tuesday, June 2, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation from the Provo School District. (20-092)
   
   • The Superintendent of Provo School District will be giving an update about what is happening with the district. He will talk about the impacts the district is dealing with and how they plan to move forward in fall with classes.
2. A discussion on the proposed FY 2021 budget. (20-008)
   
   • The Council has adopted the FY 2021 tentative budget and continues to review items in the budget. One item of discussion is the Tier II retirement enhancement for public safety, and the City’s contribution to that.
3. A discussion regarding beer licensing regulations and density restrictions. (20-077)
   
   • Staff is working with Council on their preferences in regard to the different proposals put forth by the brewpub licensing subcommittee. The goal of this discussion is to give direction to the subcommittee so they can move forward.
     

Citizens Agenda for Meetings on May 19, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
Time, Tuesday, May 19, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding the Tentative Budget for Fiscal Year 2020-2021. (20-008)
   
   • This is a follow-up to the Budget Retreat held May 12, 2020. Topics for discussion include debt, General Plan update funding, Joaquin Parking program, wastewater projects and fees, unfunded supplementals, budget intent statements, summary of the Stormwater Special Service District budget, and summary of the Redevelopment Agency budget.

Redevelopment Agency

2. A discussion regarding Interlocal Agreements for Tax Increment for The Mix Community Development Project Area. (20-085, 20-086, 20-087, 20-088, 20-089)
   
   • The Mix, the former Plumtree Plaza shopping center on University Parkway, is seeking tax increment financial assistance to help pay for the infrastructure required to redevelop the site into a mixed-use center that would include retail, hospitality and residential uses.
3. A discussion regarding the creation of a Public Infrastructure District for the medical school and associated housing. (20-090)
   
   • The developer of the medical school and associated housing would like to speak with the Council about creating a Public Infrastructure District (PID) to provide a financing mechanism for the removal of former landfill debris and the installation of utilities and infrastructure. The letter of intent and the draft policy document for the consideration for creating PIDs (included in the supplemental materials) was reviewed in a CRC meeting on May 6, 2020 that was attended by all of the development review departments. None of them expressed any concerns. There was a question about scope and size of these types of developments. The answer is that this type of funding mechanism really only makes sense for large developments – such as a medical school and associated multiple family housing. It was also noted that should Provo consider the creation of PIDs, that single-family detached residential development would not likely be considered for approval. The Council has heard a presentation on the creation of Public Infrastructure Districts to create discrete districts to apply to specific parcels of ground that, with the creation of the PID, self-impose an additional property tax levy, the proceeds of which are used to construct public infrastructure such as water, sewer, storm drain and roadway improvements.
4. A discussion regarding the creation of a Small Business Loan Program in response to COVID-19. (20-081)
   
   • This item is continued from the Council Meeting on May 5, 2020. In response to the negative impacts to the local economy (particularly to small businesses) caused by COVID-19, the Economic and Redevelopment Staff are recommending the creation of a Small Business Loan Fund. The purpose of the fund is to help small businesses stay in business during this difficult economic time. These would be small loans ranging from $10,000 to $25,000 dollars each. The available funding identified is from a Tax Increment Financing fund generated from an existing Community and Redevelopment Area.

Summary of Action | Meetings on May 5, 2020, and May 12, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
1:00 PM, Tuesday, May 5, 2020
Electronic Meeting

Summary of Action

Approval of MinutesJanuary 21, 2020 Work Meeting
March 5, 2020 Council Retreat
Approved by unanimous consent.

Business

1.  A discussion regarding beer licensing regulations and density restrictions. (20-077) Presentation only.

2.  A discussion regarding the Council Code of Ethics and the use of social media during Council meetings. (20-082) A motion was approved 7:0 to adopt the following statement and to insert it at an appropriate place within the Provo City Municipal Council Handbook as the policy of the Council, applicable to Council members, the Municipal Council Executive Director and full-time employees in the Council Office:
"The Municipal Officers' and Employees' Ethics Act" (Utah Code §10-3-1301 et seq.), applies to municipal councilors and the municipal council's staff. The Council considers it a best practice to revisit and remind the councilors and council staff of the limits and responsibilities of our unique positions. It is the policy of the Provo City Municipal Council that every Council member, the Municipal Council Executive Director, and all full-time employees of the Municipal Council complete and file annually with the City the Administrative Code of Ethics and Conduct and the Gift & Conflict of Interest Disclosure forms provided by the Administration generally to city officers and employees.


3.  A discussion regarding Provo City’s goal of renewable energy. (20-043) A motion to adopt into the Council Handbook, and refer to the Energy Board, a goal of achieving 60% green, renewable, and carbon-free power sources by 2030 was approved 7:0.

Town Hall Information

The Provo City Council will hold a virtual Town Hall on Foothills Protection on Thursday, May 7, 2020 at 7:00 PM. The meeting will be held via electronic means and is available to the public for live broadcast and on-demand viewing at: youtube.com/provocitycouncil.

To listen or ask a question via phone, dial 346 248 7799. Enter Meeting ID 846-8612-3368 and press #. Press # for participant ID. Once connected, press *9 to indicate that you would like to ask a question.

Questions during the Town Hall can be submitted here: https://bit.ly/Hillside572020

Map of the proposed zone
Full text of the proposed Critical Hillside Overlay. 

Some questions were submitted in advance at https://www.opentownhall.com/portals/258/Issue_8746. It also has options to provide comments to the City Council.

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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Annual Budget Timeline - 2020

The timeline for approving Provo City's budget is set by Utah State Code.

• The Mayor presents the proposed budget to the City Council at their first meeting in May. (This year it is the May 5 meeting).
• Council votes to tentatively adopt the proposed budget. This vote will occur at the May 19 meeting.
• All municipal final budgets must be adopted before June 30, or, in the case of a property tax increase, before September 1. The Council's vote on adopting the budget is expected to happen at the June 16 Council Meeting this year.
• The tentative (proposed) budget is available to the public at least 10 days before the adoption of the final budget. You can view the proposed budget in person at the office of the City Recorder. It is available online. The Finance Office has also provided a document with highlights from the tentative budget. Budgets from recent years are also available on the Finance Department's website.
• A public hearing must be held before adopting the budget. The dates for the hearings will be formally set when the budget is tentatively adopted on May 19. According to Utah State Code, "All interested persons in attendance shall be given an opportunity to be heard, for or against, the estimates of revenue and expenditures or any item thereof in the tentative budget of any fund." 
• If a property tax increase was included in the proposed budget this year and Council decides to move forward with the increase, a Truth in Taxation hearing would be required. The date for the hearing is set by Utah County and would most likely be held in August. (No property tax increase was proposed this year)

In between the Mayor presenting the budget and the Council adopting the final budget there are usually some extra Work Meetings where Council Members examine the budget in greater detail, ask questions of department directors, and hear presentations and analysis from Council staff. Watch the Council's Facebook page for updates.

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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

We're Still Open

Mayor Kaufusi announced today a shift toward recovery plans for Provo City in line with Governor Herbert's move from "high" to "moderate" risk for the state. Our city will Proceed with Caution as some previously closed City facilities will reopen with restrictions.

One area that isn't seeing much in the way of new changes is the Council office. Although the State's COVID-19 guidelines moved Council and other meetings online, the Council office itself has been open to the public this entire time. At least one of our staff is there in the office to help as needed and the rest are working from home. Councilors and staff continue to be reachable by phone call and email.

With the shift in risk level there will be a gradual move to more work happening in the Council office and the City Center building instead of remotely. Extra precautions will be taken to maintain social distancing and clean high touch surfaces like tables, doors, light switches, etc. We will, of course, be keeping an eye on things to make adjustments as needed to protect the health of our employees and the public.

Council meetings scheduled for May and June will continue to be held remotely. The same is also true for neighborhood meetings. Please follow the Council's Facebook page to keep up with the latest information.

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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Citizens Agenda for Meetings on May 5, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, May 5, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding beer licensing regulations and density restrictions. (20-077)
   
   • In the Work Session on April 14, 2020, the Council advised the Alcohol Licensing Committee to continue to look into density regulations. The committee will now return with two proposals -- one regarding density for all alcohol outlet types based on weight and one regarding further regulations for the Class "F" (brewpub) license. The two proposals are not mutually exclusive. The committee would like the Council's feedback on the directions of these policies.
2. A discussion regarding the Council Code of Ethics and the use of social media during Council meetings. (20-082)
   
   • There are State laws that require Councilors to report conflicts of interest. For the benefit of the Council, there will be a review of the Code of Ethics and when and how a Councilor is required to report a conflict of interest.
   • Since moving to electronic meetings we have had members of the public use social media to make comments regarding issues before the Council. Our policy is to have members of the public use our Zoom meeting protocols and call into the meeting if they want to comment on an issue before the Council. In order to not complicate GRAMA requests and not increase the workload of staff, it would be best if Councilors refrain from using social media while the Council is meeting to conduct Council business.
3. A discussion regarding Provo City’s goal of renewable energy. (20-083)
   
   • The Council has had a presentation from Travis Ball the Director of Energy regarding the increased use of renewable energy in Provo’s electricity production portfolio. In the near future some of the coal fired plants that produce electricity for Provo are going to be taken offline, this will give Provo a chance to replace this production with new clean renewable energy. The Council had discussed in the past what percentage of electricity the city uses should come from renewable sources.

Summary of Action | Meetings on April 21, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:00 PM, Tuesday, April 21, 2020
Electronic Meeting

Summary of Action

Business

1.  A discussion regarding gathering neighborhood feedback on land use applications. (20-078) A motion to authorize staff to exempt planning proposals from the policy for Council approval of Open City Hall topics, to post these planning topics as they arrive, and to report back to the Council with the results as usual, was approved 7:0.

Policy Items Referred from the Planning Commission

2.  A discussion regarding updates to an ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077) Presentation only.

Administration

3.  A discussion regarding the FY 2020-2021 budget. (20-007) Presentation only.
 4.  An Administrative update. (20-079) Presentation only.

Closed Meeting
None requested.

Citizens Agenda for Meetings on April 21, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, April 21, 2020
This meeting will be conducted entirely via electronic means, with no physical meeting location.

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding gathering neighborhood feedback on land use applications. (20-078)
   
   • Provo’s Neighborhood Program has been in place for the past 50 years to gather feedback from residents on land use applications and the General Plan. Most of the feedback is gathered in neighborhood meetings and then reported by the Neighborhood Chair to the Planning Commission and City Council. With the current pandemic restrictions in place, neighborhood meetings have been put on hold. In order to be fair to both the applicant and the neighborhood residents, the Council office would like to use the Open City Hall online public engagement platform as a way to gather that input on applications that will be coming before the Council.

Policy Items Referred from the Planning Commission

2. A discussion regarding updates to an ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077)
   
   • This item was continued from the Council Meeting on April 14, 2020.
   • Following discussions after complications with the gravel pit, the Foothills Protection Committee and Planning staff prepared a proposed set of hillside requirements and development standards to help protect hillside areas of Provo City. Staff felt that an overlay zone approach was best for adding hillside requirements. The proposed requirements and standards would overlay the existing zoning of a property; in other words, this proposal would add additional zoning requirements for a given parcel in addition to the requirements of the underlying zone. Feedback from multiple City departments was considered in the drafting of this proposal. The proposal includes, among other things, requirements related to limits of disturbance or LOD (identification of the limited area of a lot that can be encroached upon by development activity), slope protection and stability, detention basin design, ridgelines, trails, streets and access, fences, vegetation protection, stream corridor and wetlands protection, design standards, and development clustering. Multiple graphical illustrations of requirements are included in the proposal for the sake of facilitating comprehension of the requirements. Further, this proposal has a companion zone map amendment application. With the zone map amendment application, staff has proposed the inclusion of certain properties in the CH Zone. Included in the proposal is an amendment to Chapter 14.01, Provo City Code, to limit development east of the proposed CH Zone.

Summary of Action | Meetings on April 14, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:30 PM, Tuesday, January 21, 2020
Electronic meeting

Summary of Action

Business

1.  A presentation from Provo Power regarding their 5-year Strategic Plan and their Action Plans. (20-066) Presentation only.

Administration

2.  A presentation regarding the adoption of policies allowing for the use and establishment of Public Infrastructure Districts (PIDs). (20-063) Presentation only.

Policy Items Referred from the Planning Commission

3.  An ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

4.  An ordinance amending the Zone Map classification of multiple East Bench properties to include them in the Critical Hillside Overlay (CH) Zone. Citywide application. (PLRZ20200078) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

5.  An ordinance amending the Provo City General Plan relating to the Transportation Master Plan. Citywide application. (PLGPA20200038) Presentation only. This item was already scheduled for the Council Meeting on April 14, 2020.

Citizens Agenda for Meetings on April 14, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:30 pm, Tuesday, April 14, 2020
This meeting will be conducted entirely via electronic means, with no physical meeting location.

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation from Provo Power regarding their 5-year Strategic Plan and their Action Plans. (20-066)
   
   • Provo Power recognizes that in order to serve the community successfully far into the future, they must invest in new technologies, promote renewable energy resources, maintain a qualified workforce, and develop the flexibility and vision to adapt to a fast-changing electric utility marketplace. During the Summer of 2019, Provo Power developed its 2020-2025 Strategic Plan and defined Strategic Priorities which the organization must address in order to reach defined goals and achieve its vision: "Provo Power shall be at the forefront in providing reliable energy services to enhance the quality of life for our community." Travis Ball, the Director of Provo Power, will review their Strategic Priorities, Goals, and Action Plans.

Administration

2. A presentation regarding the adoption of policies allowing for the use and establishment of Public Infrastructure Districts (PIDs). (20-063)
   
   • The developers of the medical school and medical school housing at the golf course will be building a public road as a part of the access off of Lakeview Parkway. A significant portion of this new road, which will also include several utility lines, will pass through the former golf course, which is also a former land fill. It has been determined that all former land fill material within the road right of way profile will be required to be removed and hauled away. It is estimated this will cost upwards of $10 Million. The developer is looking for ways to pay for this large cost item and spread the payment of this work over time. Utah Senate Bill 228 (Public Infrastructure Districts Act) took effect on May 14, 2019. This legislation created a funding mechanism for land developers to fund public infrastructure and attach the cost of the improvement to the property tax assessment through the creation of an independent taxing entity. The purpose of this item is to inform the Municipal Council of the implication and issues revolving around this funding mechanism.

Policy Items Referred from the Planning Commission

3. An ordinance amending Provo City Code to establish a Critical Hillside Overlay (CH) Zone. Citywide application. (PLOTA20200077)
   
   • Following discussions after complications with the gravel pit, the Foothills Protection Committee and Planning staff prepared a proposed set of hillside requirements and development standards to help protect hillside areas of Provo City. Staff felt that an overlay zone approach was best for adding hillside requirements. The proposed requirements and standards would overlay the existing zoning of a property; in other words, this proposal would add additional zoning requirements for a given parcel in addition to the requirements of the underlying zone. Feedback from multiple City departments was considered in the drafting of this proposal. The proposal includes, among other things, requirements related to limits of disturbance or LOD (identification of the limited area of a lot that can be encroached upon by development activity), slope protection and stability, detention basin design, ridgelines, trails, streets and access, fences, vegetation protection, stream corridor and wetlands protection, design standards, and development clustering. Multiple graphical illustrations of requirements are included in the proposal for the sake of facilitating comprehension of the requirements. Further, this proposal has a companion zone map amendment application. With the zone map amendment application, staff has proposed the inclusion of certain properties in the CH Zone. Included in the proposal is an amendment to Chapter 14.01, Provo City Code, to limit development east of the proposed CH Zone. Planning Commission recommended approval.
     

Summary of Action | Meeting on April 7, 2020

PROVO MUNICIPAL COUNCIL
Budget Retreat
2:00 PM, Tuesday, April 07, 2020
Electronic meeting: https://www.youtube.com/user/provocitycouncil

Summary of Action
 
Business

1.  A presentation by the Provo Mayor's Office concerning their FY 2020-2021 budget. (20-007) Presentation only.

2.  A presentation by the Community & Neighborhood Services Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

3.  A presentation by the Development Services Department on their FY 2020-2021 budget (including Planning, Building, Economic Development, Redevelopment Agency, etc.). (20-007) Presentation only.

4.  A presentation by the Administrative Services (including Recorder, Information Systems, Justice Court, Facilities, and Debt) on their FY 2020-2021 budget. (20-007) Presentation only.

5.  A presentation by the Provo Energy Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

6.  A presentation by the Provo City Fire Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

7.  A presentation by Customer Service concerning their FY 2020-2021 budget. (20-007) Presentation only.

8.  A presentation by the Legal Department concerning their FY 2020-2021 budget. (20-007) Presentation only.

9.  A presentation by the Provo City Council's Office concerning their FY 2020-2021 budget. (20-007) Presentation only.

Adjournment
Adjourned by unanimous consent.

For a more detailed agenda and minutes, please visit our public documents site: http://agendas.provo.org
Video recordings: Budget Retreat


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Virtual Provo City Council Meetings

Health concerns in light of the COVID-19 pandemic have led to limits on public gatherings. Provo City information on this can be found at covid19.provo.org. We are continuing to hold City Council meetings so we can conduct essential business. Adjustments have been made to respect Governor Herbert’s recommendations, while still providing community participation in our Council meetings.

Executive Order 2020-01 waives the requirement for anchor location and some other requirements for public meetings/noticing. There will be no physical location for the meeting. Councilors, Mayor, staff, and presenters will be participating from their individual locations electronically.

Watching the Council Meeting

The broadcast of the Council’s work meeting and regular meeting will be available live, and later on demand, on the Council’s YouTube Channel and Facebook page. You will not need an account to view in either of these locations. These are the same locations where Council meetings are regularly broadcast.

Listen to the Meeting by Telephone

• If you are unable to participate online, you can listen to the meeting in real-time over the phone.
• Call one of the phone numbers below and wait for the instruction to dial the meeting ID: (shown on the agenda), followed by #. Enter Meeting Password (shown on the agenda) and press #. When asked for a participant ID, press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 
• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

Public Comments

There are two ways to submit your comments to the Provo City Council for the open public comments or for individual agenda items. Public comments are taken in the regular Council meeting only.

1. Submit your comments before the day of the meeting by emailing them to Council@provo.org. Please indicate which agenda item you are commenting on.
2. Comments during the meeting will be handled by telephone and will be subject to the usual two-minute per person time limit. Keep in mind there is a delay of 10-40 seconds between the live meeting and the broadcast on YouTube/Facebook. Make sure to get on the line before the public comment period is opened.

• You will need to call one of the phone numbers below and wait for the instruction to dial the meeting ID: (shown on agenda) followed by #. Enter Meeting Password (shown on the agenda) and press #. When asked for a participant ID, press #. Several phone numbers are available. During high usage times, you may get a busy signal and will need to try a different phone number. 

• 669-900-6833
• 346-248-7799
• 408 638-0968
• 646-876-9923
• 253-215-8782
• 301-715-8592
• 312-626-6799

• Press *9 on your phone to let us know you want to comment. (Pressing *9 again will undo that.)
• When it is your turn to comment, someone will call on you by the last four digits of your phone number (that is how it shows on our screen) and will unmute your line so you can talk. 
• When you are done commenting, please hang up so the line is free for others to join and comment. You may call in again if you wish to comment on another item. 
• Although there is a space to comment on the Facebook and YouTube broadcasts, they are only being monitored by staff for technical issues. Comments made on these platforms will not be included in the meeting itself or relayed to Councilors during or after the meeting.

* * * * * * * * * * * * * *
Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Summary of Action | Meetings on March 31, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
12:00 PM, Tuesday, March 31, 2020
Electronic meeting

Summary of Action

Business

1.  A presentation on Provo City's Vehicle Replacement 5 Year Plan. (20-007) A motion to decide as a Council to do as Mr. Harding has suggested and bring to the next Work Meeting a proposed paragraph regarding the policy direction for alternative fuel vehicles to discuss, amend to their satisfaction, and send forward was approved 7:0.

2.  A presentation to the Municipal Council in or  er to provide information regarding Public Infrastructure Districts (PIDs). (20-063) Presentation only.

3.  A discussion regarding licensing for restaurants with ancillary breweries. (20-057) A motion to instruct the Alcohol Licensing subcommittee to create a proposal for a class F brewpub license before April 14; and after April 14, to create a proposal that would conform the Class B and C licenses to state code and address any other necessary or desired updates before October 1, failed 3:4, with George Handley, David Harding, William Fillmore, and David Sewell opposed. A motion that the Council direct the Alcohol Licensing subcommittee to come forward by April 14 with a proposal that would create a class F license to address brewpubs and to align and streamline city code to more closely match the state code was approved 6:1, with William Fillmore opposed.

4.  A presentation from the Joaquin Parking Committee. (20-074) Presentation only.

5.  A discussion regarding updating the General Plan. (20-068) Presentation only.

Citizens Agenda for Meetings on March 31, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org.

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 31, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation on Provo City's Vehicle Replacement 5 Year Plan. (20-007)
   
   • The Vehicle Replacement Fund is utilized as an internal service funding mechanism for the purchase of vehicles for all City Departments. Purchases of General Fund vehicles have historically been repaid as 5 year loans back to the bank. The Fleet Advisory Committee with representatives from several departments have met and vetted each General Fund departments' priorities for replacements for the next 5 years. These priorities and associated additional funding requirements will be explained to the Council.
2. A presentation to the Municipal Council in order to provide information regarding Public Infrastructure Districts (PIDs). (20-063)
   
   • The developers of the medical school and medical school housing at the golf course will be building a public road as a part of the access off of Lakeview Parkway. A significant portion of this new road, which will also include several utility lines, will pass through the former golf course, which is also a former landfill. It has been determined that all former landfill material within the road right of way profile will be required to be removed and hauled away. It is estimated this will cost upwards of $10 Million. The developer is looking for ways to pay for this large cost item and spread the payment of this work over time. Utah Senate Bill 228 (Public Infrastructure Districts Act) became effective May 14, 2019. This legislation created a funding mechanism for land developers to fund public infrastructure and attach the cost of said improvement to the property tax assessment through the creation of an independent taxing entity. The purpose of this item is to inform the Municipal Council of the implication and issues revolving around this funding mechanism.
3. A discussion regarding licensing for restaurants with ancillary breweries. (20-057)
   
   • In the Work Meeting on March 10, the Council created the Alcohol Licensing Committee. The committee has reviewed best practices, state requirements, Provo City Code, and other cities' policies regarding beer licensing. The committee is now ready to bring their proposals for a new Class "F" Beer License and other potential code amendments to the Council and receive feedback as they prepare their proposals for the Council Meetings in April.
     

Citizens Agenda for Meetings on March 10, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 pm, Tuesday, March 10, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the Provo Police Department's FY 2020-2021 budget. (20-007)
   
   • The Police Department will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council.
2. A presentation regarding the Capital Improvement Projects (CIP) for FY 2020-2021. (20-045)
   
   • The information presented will inform future budget discussions. In the final Work Meeting in April 2020, the Council will give the Mayor a list of their budget priorities for consideration as Administration and Finance draft the FY 2021-2022 budget.
3. A presentation regarding the Administrative Services FY 2020-2021 budget (Finance and Human Resources Divisions only). (20-007)
   
   • The Administrative Services Department will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. This presentation will cover the Finance and Human Resources Divisions. Other divisions will be presented at another meeting.
4. A presentation regarding Library Services' FY 2020-2021 budget. (20-007)
   
   • Library Services will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council.
5. A presentation regarding the regulation of short-term rentals. (20-049)
   
   • Starting last year, the Council asked that staff investigate the use of short-term (30 days or fewer) rentals in Provo, what the possible impacts they are having in Provo are, and issues Code Enforcement is having with them. Staff have completed that work and will present some recommendations on how to regulate the use of short-term rentals.
6. A presentation regarding Stormwater Quality Updates. (20-050)
   
   • Public Works will be bringing to the next regular Council meeting changes to the Drainage Manual and Title 18 of City Code to address the State of Utah's new retention/low-impact development rule.
7. A discussion regarding licensing for restaurants with ancillary breweries. (20-057)
   
   • In the last Council Meeting on February 18, 2020, the Council amended Provo City Code to permit restaurants with ancillary microbreweries as a permitted use in General Downtown (DT1), Downtown Core (DT2), and Regional Shopping Center zones. The ordinance included a sunrise clause which specified that the ordinance would not take effect until the Council authorized the issuance of a beer license for such restaurants. It is proposed that the Council create a committee to address licensing for restaurants with ancillary breweries. It is anticipated that the committee would bring a proposal to a Council Work Meeting within the next month or so.

Provo Mayor and Council Unanimously Support Tier 3 Gasoline Education

PROVO, Utah (February 26, 2020) — In a joint resolution, Provo Municipal Council and Mayor Michelle Kaufusi unanimously support educational outreach on the benefits of Tier 3 fuel usage and available locations.

Tier 3 refers to a program crafted by the Environmental Protection Agency to reduce the heavy toll cars take on our air. It combines vehicle emissions standards for new cars (phase-in beginning in 2017, with full compliance by 2025) and sets low sulfur standards for gasoline. Together, these technologies will greatly reduce tailpipe pollution. While all new vehicles will be cleaner as a result of Tier 3, the same can’t be said about all gas.

“Reducing harmful pollutants translates to substantial improvement in public health,” said Mayor Kaufusi, “We are committed to using our communications resources to educate our citizens on both the benefits of Tier 3 gasoline and its available locations.”

Summary of Action | Meetings on February 18, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
1:00 PM, Tuesday, February 18, 2020
351 West Center Street, Provo, UT 84601

Summary of Action

Approval of Minutes

• October 8, 2019 Work Meeting

Approved by unanimous consent.
 
Business

1.  A presentation regarding the fiscal year (FY) 2021-2022 budget from Public Works. (20-007)
Presentation only.

2.  A discussion regarding information on restaurants with ancillary breweries. (PLOTA20190378) Presentation only. This item was already scheduled for the Council Meeting on February 18, 2020.

3.  A discussion regarding the appropriations on the agenda for the evening Council Meeting. (20-035, 20-038, 20-039, and 20-040) Presentation only. This item was already scheduled for the Council Meeting on February 18, 2020.

4.  A discussion regarding the 2020 Consolidated Plan goals and priorities to direct Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funding. (20-036) Presentation only.

5.  A discussion regarding zoning enforcement. (20-037) A motion to reaffirm the Council's request that short-term rental software be funded with carryover funds; to proceed with the selection of a vendor; to request that the Community and Neighborhood Services Department share recommendations with the Council for the most cost-effective and strategic methods for staffing retention and/or use of funding for zoning enforcement; and to discuss these recommendations in a future Work Meeting, was approved 7:0.

Citizens Agenda for Meetings on February 18, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 pm, Tuesday, February 18, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the fiscal year (FY) 2021-2022 budget from Public Works. (20-007)

• The Department of Public Works will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. Each specific operation unit of Public Works will be covered.

2. A discussion regarding information on restaurants with ancillary breweries. (PLOTA20190378)
   
   • Council staff will briefly review what information has been published so far and where the Council can find it. Councilors are welcome to request any other information they would like staff to find before the Council Meeting that evening.
3. A discussion regarding the appropriations on the agenda for the evening Council Meeting. (20-035, 20-038, 20-039, and 20-040)
   
   • In the evening meeting this evening, the Council will hear four proposed appropriations: 1. A resolution appropriating $15,000 in the General Fund for a public bike rack expansion project. (20-040) 2. A resolution transferring Personnel Budget of $200,000 from the Community and Neighborhood Services Department in the General Fund to the Development Services Department in the General Fund. (20-039) 3. A resolution appropriating $26,819.85 in the General Fund for a reimbursement as per the terms of the Participation and Reimbursement Agreement between Provo City and Parkway Village Holdings, LLC. (20-038) 4. A resolution appropriating $3,638,455 in the General Fund for the design and construction of a new roadway, utilities, and infrastructure at the Mountain Vista Business Center. (20-035) Please refer to the Council Meeting agenda for more information about each appropriation. This item on the Work Meeting agenda will give the Council (especially newly elected Councilors who have not yet heard any appropriations) the opportunity to ask any clarifying questions before hearing the appropriations that evening.
     

Summary of Action | Meetings on February 4, 2020

PROVO MUNICIPAL COUNCIL

Work Meeting
1:30 PM, Tuesday, February 4, 2020
351 West Center Street, Provo, UT 84601

Summary of Action

Business

1.  A presentation regarding fiscal year (FY) 2021 budget from Parks and Recreation. (20-032) Presentation only.

2.  A training on the use of development agreements. (20-030) Presentation only.

3.  A discussion regarding the creation of a Very Low Density Residential Zone (VLDR). (20-029) Presentation only.

4.  A discussion regarding Councilors' committee assignments. (20-021) A motion to nominate David Shipley as chair and Travis Hoban as vice-chair of the Audit Committee; to charge them with examining the scope of what committee would do and who would be involved; and to approve the mission statement: "The mission of the Audit Committee is to review and make recommendations to the Mayor and City Council concerning the City’s financial reporting processes, standards, financial statements, and internal controls, as audited by the City’s independent auditors; and other audit related assignments as requested by the City Council,” was approved 7:0. The word “objectively” was struck from the Budget Committee mission statement by unanimous consent.

5.  A discussion regarding Tier 3 gasoline and a proposed resolution calling for state action to educate consumers about where Tier 3 gasoline is sold. (20-031) A motion to authorize Council Leadership to send a letter to state legislators about the Council’s consideration of this resolution in two weeks and encourage legislators to advance and pass legislation for Tier 3 gasoline; and to bring this resolution to the Council Meeting on February 18, 2020, was approved 7:0.

Tell Us What You Think About Restaurants With Brewing Onsite

The Provo City Council is considering a proposal to allow ancillary microbrewing within restaurants in the General Downtown, Downtown Core, and Regional Shopping Center zones.

This would permit limited on-site production of beer for on-premise consumption only. These restaurants would be under the same State requirements as any restaurant that serves alcohol (see regulations below). The issue before the Council only involves permitting the land-use. If it passes, local licensing requirements would need to be discussed and set.

Because of comments received on this item and some questions that Councilors wanted researched, the proposal was continued to the February 18 Council meeting.

Share Your Thoughts

A new topic has been launched on Open City Hall to gather more public input. It also contains more information about the proposal. Please take the survey online at https://www.opentownhall.com/portals/258/Issue_8258 before February 11, 2020. This feedback and the results of staff research will be presented to Councilors for that February 18 meeting.

Local Officials Day at the Legislature 2020

Several Council members accompanied the Provo Youth City Council to the Local Officials Day at the Legislature on January 29, hosted by the Utah League of Cities and Towns (ULCT). The day started by taking FrontRunner from the Provo station and then a bus to the Utah State Capitol.

Workshops were provided by ULCT on a variety of topics - lobbying for action, creating an inclusive council, advocating for arts and culture, conflict resolution strategies, issues forum, state and federal internships, and using municipal surveys to more effectively listen, decide and govern.

 Representative Norm Thurston showed the group around the House floor. He and his intern spoke on their paths to involvement in government. Thurston's start came in Provo City's Neighborhood Program.

Citizens Agenda for Meetings on February 4, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:30 pm, Tuesday, February 4, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding fiscal year (FY) 2021 budget from Parks and Recreation. (20-032)
   
   • Provo Parks and Recreation Department administration will present a pre-budget summary to review department budget management, trends, and developments in the operations with the Municipal Council. Each specific operation unit of Parks and Recreation will be covered. Parks and Recreation’s accomplishments in supporting the General Plan will also be reviewed.
2. A training on the use of development agreements. (20-030)
   
   • The Council Attorney will lead a training session going over the Municipal Land Use, Development, and Management Act (MLUDMA), Utah Code 10- 9a-102(1) and how it applies to development agreements and the use of those agreements in Provo City.
3. A discussion regarding the creation of a Very Low Density Residential Zone (VLDR). (20-029)
   
   • There has been some discussion about creating a new zone like the current Low Density Residential Zone (LDR). This new zone would be Very Low Density Residential (VLDR). It would have the same uses but would limit the number of units by half, with a maximum of 7.5 dwellings per acre.
4. A discussion regarding Councilors' committee assignments. (20-021)
   
   • The Council's fiscal oversight necessitates the creation of an Audit Committee. The Council will discuss how it will operate and what it its responsibilities will be. The Council also intends to discuss the future direction and membership of the Housing Committee.
5. A discussion regarding Tier 3 gasoline and a proposed resolution calling for state action to educate consumers about where Tier 3 gasoline is sold. (20-031)
   
   • The Mayor’s Substantiality and Natural Resources Committee presented their annual report to the Council in the Work Meeting on January 21, 2020 and asked for the Council to support a resolution regarding the Utah State government taking action to educate the public about which gas stations sell Tier 3 gasoline.