Sunday, September 22, 2019

Citizens Agenda for Meetings on September 24, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
2:00 PM, Tuesday, September 24, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A discussion regarding the carryover of certain Fiscal Year 2018-2019 budget amounts into Fiscal Year 2019-2020. (19-098)
    • Provo City's Fiscal Year 2018-2019 budget ordinance allows for the carryover of certain approved unused budgeted amounts into Fiscal Year 2019-2020. All unused capital improvement fund budgets may be carried into the new year. Unused budget amounts from all other funds may also be carried over into the new year with the approval of the Mayor. The purpose of this presentation is to inform the City Council of the amount and nature of the capital improvement and operating carryovers.
  2. A discussion regarding defining over-occupancy as a nuisance. (19-094)
    • Because of Council establishing zoning compliance as one of their top priorities, various ideas have been put forward for discussion. One idea is to possibly add over-occupancy to the listing in City Code for nuisances.
  3. A discussion regarding proposed amendments to Personnel Policies in Title 4. (19-082)
    • This is a continuation of a discussion from the Work Session on July 9, 2019. As the Administration was preparing for implementing changes to leave policies that were proposed with the annual budget this year, we noted a number of inconsistencies between current practices and some older provisions of the Municipal Code in Title 4. Many of the personnel provisions in Title 4 are no longer in alignment with standard personnel policies and administrative practices and are somewhat antiquated.
  4. A discussion regarding an improvement agreement to construct a road in the Mountain Vista Business Center. (19-099)
    • Economic Development has requested a discussion regarding a resolution authorizing the Mayor to sign an improvement agreement with Scannell Properties and Hall Labs, a developer who is purchasing over 60 acres of land at the Mountain Vista Business Center and their long-term tenant. As a matter of sequence, Provo City will sell the parcel to Hall Labs who in turn will sell it to Scannell Properties. They intend to develop a business park consistent with the rest of the surrounding business park. Their plans for the 130,000 square foot building are currently in the development review process. A new road will need to be constructed to access the interior of the parcel. The project is anticipated to cost $3.6 million, with half coming from a matching grant with the U.S. Department of Commerce Economic Development Administration (EDA). The City will use a portion of the proceeds from the sale of the land to pay the remaining half ($1.8). Hall Labs will purchase the parcel before the construction of the road, but would like an improvement agreement with the City. The City has already signed a Notice of Award with the EDA and so would not be committing any more to Hall than has already been committed to the EDA. In order to facilitate the sale before the Work and Council Meetings on September 24, Economic Development has prepared a Memorandum of Understanding. The memorandum states the following, among other things: 1. Provo City has signed a Notice of Award with the EDA for the construction of the road, 2. the road in on our Local and Collector Street Master Plan, and 3. Provo City intends to build the road to the interior of the parcel as described above. Timing is of the essence because this property falls within a federally establish Opportunity Zone which provides major tax relief for capital gains investments. However, there are also established timeframes for deploying capital which Hall Labs and Scannell Properties are fast approaching. 2 Economic Development is certain that the sale of the land would proceed if there were no need for the road.

Policy Items Referred From the Planning Commission
  1. A discussion regarding a zone change of approximately one acre of real property, generally located at 674 E 3230 N from Residential Agriculture (RA) to One-Family Residential (R1.10). Edgemont Neighborhood. (PLRZ20190175)
    • The applicant currently has a single-family home on an acre of land in the RA zone. The applicant would like to subdivide the lot into three lots. To accomplish this, she is requesting a rezone from RA, that requires half-acre lots, to R1.10, that requires 10,000 square-foot lots. The existing home on the property would remain and become Lot 1. Two flag lots would be created behind Lot 1 with access from 3230 N. running parallel to the eastern boundary of the property. The property has RA zone to the east and west and has R1.10 zone to the north and south. Planning Commission recommended approval.
  2. A discussion regarding proposed ordinance amendments regarding accessory apartments. Citywide application. (PLOTA20190120)
    • This item is an Ordinance Text Amendment to consolidate Chapter 14.30 S - Supplementary Residential Overlay Zone with Chapter 14.46 A - Accessory Apartment Overlay Zone, as well as adopt related amendments. The public was invited to submit comments over the past few weeks.
  1. A discussion regarding recommendations from the Sign Ordinance Committee. (19-102)
    • The Council tasked the Sign Ordinance Committee with reviewing and updating Provo City Code with regards to electronic signs. The committee has worked since the end of March and identified six areas of sign policy: location, churn, animation, brightness, size, and buffer zones. The committee will present their recommendations regarding location, churn, animation, and size. They have decided not to make any recommendations regarding brightness and buffer zones at this time, but will revisit the issues at a later date.
Closed Meeting
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Regular Meeting Agenda
5:30 PM, Tuesday, September 24, 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation of the Justice Court Annual Report. (19-097)
Public Comment
  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
    • Please state your name and city of residence into the microphone.
    • Please limit your comments to two minutes.
    • State Law prohibits the Council from acting on items that do not appear on the agenda.
Action Agenda
  1. A resolution appointing individuals to boards and commissions. (19-003)
    • Mayor Kaufusi has recommended that Arturo Soza be appointed to the Civil Service Commission and Patricio Hernandez to the Energy Board.
  1. A resolution appropriating $289,399 in various funds and transferring $50,460 from the General fund to correct elements of the FY19-20 budget and account for a position moving from the Development Services Department to the Mayor's Office. (19-095)
    • A few errors have been found in the FY20 budget, and Finance would like to resolve them sooner than later. Dixon Holmes’ appointment as Assistant Chief Administrative Officer also requires moving his salary from Development Services to the Mayor’s Office budget.
  1. A resolution authorizing the Mayor to execute the sale of a ladder truck to the Nolensville Volunteer Fire Department. (19-100)
    • The City owns a 105-foot ladder truck that was replaced by a new truck this past spring. The City listed the truck with Brindlee Mountain Fire Apparatus to assist with finding a potential buyer. The agreement was for them to list and advertise the truck for a 10% fee on the sale if it was under $125,000. The Fire Department recently lowered the price to $95,000 and found a buyer willing to pay the $95,000 pending an inspection. The potential buyers are from a volunteer fire department in Nolensville, Tennessee.
  1. A resolution approving an improvement agreement regarding construction of a road in the Mountain Vista Business Center. (19-099)
    • This was item 4 on the work meeting agenda.
  1. An ordinance amending Provo City Code to prohibit parking in bicycle lanes. (19-101)
    • Provo City Code 9.31.010 specifies in what sections of the roadways people are not allowed to park. It does not mention bike lanes. Provo Parking is asking the Council to make this an enforceable violation. 
  2. An ordinance to amend Provo City Code to establish minimum bicycle parking standards. City-wide impact. (PLOTA20190217)
    • The Bicycle Master Plan calls for improving the design and increasing the amount of bike parking in Provo City by making a minimum amount required as is done with car parking. This proposed ordinance text amendment creates a standard for design and quantity of bicycle parking for new developments. First, the code provides guidance for design on short-term bicycle parking and long-term bicycle parking. Short-term parking is designed for stops of two hours or less and is typically an uncovered bicycle rack that touches the bicycle at two points and allows for secure locking of the frame with a U-lock. Long-term bicycle parking is designed for stays of around eight hours or more and is to be secured and protected from weather. Second, the code provides a minimum standard for the amount of bicycle parking to be built. It has two tiers of minimums: one as a base level for all developments and a second as a higher level for developers who hope to offset the amount of car parking required with enhanced bicycle parking. These ratios come from the Association of Pedestrian and Bicycle Professionals and are recommended in Provo City’s Bicycle Master Plan. Planning Commission recommended approval.
  3. An ordinance amending the zone map classification of approximately one acre of real property, generally located at 674 E 3230 N from Residential Agriculture (RA) to One-Family Residential (R1.10). Edgemont Neighborhood. (PLRZ20190175)

    • This was item 5 on the work meeting agenda.
  1. An ordinance to amend the Consolidated Fee Schedule and to ratify corrections to Provo City Code Title 10. (19-071)
    • This ordinance is intended to make and/or ratify several corrections in the city code. The Council approved Ordinance 2019-30 in June, which included an error among other updates to the consolidated fee schedule. The ordinance on the agenda tonight includes a correction to the Stormwater Impact Fees. The Council also approved Ordinance 2019-31 in June, which amended Provo City Code Title 10 (Water Resources). Code Publishing Company, who maintain the online version of the Provo City Code, shared several questions with Council staff regarding several points of clarification from the recent updates. After confirming the correct text with Public Works staff, the corrections have been made to the online code and the corrections are now being presented to the Council for their ratification and approval.
  2. ***CONTINUED***Silverado Management (Dave Hunter) requests a General Plan amendment from Commercial (C) to Residential (R) for property at 1900 N Canyon Rd for a 120-unit apartment building for married/student housing. Pleasant View Neighborhood. (PLGPA20190251)
    • This was not ready to be heard.
  3. ***CONTINUED***Silverado Management (Dave Hunter) requests a Zone Change from Public Facilities (PF) to Campus Mixed Use (CMU) for approximately 1.34 acres, located at 1900 N Canyon Road. Pleasant View Neighborhood. (PLRZ20190227)
    • This was not ready to be heard.
  4. ***CONTINUED*** The Housing Committee of Provo City requests amendments to Section 14.37.050 to allow for reductions in required parking for residential uses subject to Planning Commission approval. City-wide application. (PLOTA20190289)
    • This was not ready to be heard.
  5. ***CONTINUED*** The Provo City Community Development Department requests amendments to Section 14.34.295 Downtown Development Design Standards to clarify architectural requirements in the Downtown Zones. (16-0005OA)
    • This was not ready to be heard.

What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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