Sunday, September 8, 2019

Citizens Agenda for Meetings on September 10, 2019

UPDATED 9/9/2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
1:30 PM, Tuesday, September 10, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A discussion regarding sewer capacity west of I-15 and a consideration of options. (19-085)
    • For many years, City officials in Provo have known that sewer system capacity was a limiting force in further residential and commercial development in Provo west of Interstate 15. The wastewater collection system in west Provo was planned for many years based on most of west Provo remaining in agricultural use as identified in the general plan. However, in the last 10-15 years, there has been greater demand for additional residential development in this area. Within the last few years, the City has adopted a new Southwest Area Plan in the General Plan document that gives much more specificity as to planned development and density in the area. Additionally, Provo High School has moved to the northwest area in the city, consuming some sewer capacity and likely stimulating more growth in the future in this area of the city. Provo School District has also announced plans to relocate Dixon Middle School to southwest Provo in the next few years, which will also require added sewer capacity in this part of Provo.
    • With a number of forces at work, many land owners and developers in the area have argued that additional sewer capacity on the west side has become more critical and time-sensitive, and would like to approach the Council to consider strategies to accelerate capacity expansion.
    • Council leadership has asked that Public Works staff come to the work meeting on August 27 to provide some history and context and to talk specifically about the current CIP plan and how it relates to this increasing demand. They have also offered to some of the larger developers and land owners in this part of Provo to present their plans and perspectives on September 10. Our hope is that if the Council would like to see any alternatives to the current CIP plan and strategy, the Council would ask staff after the September 10 meeting to develop some scenarios that could be considered.
    • The Administration sees this as an important policy question that impacts the City budget, development pace on the west side, housing availability, agricultural preservation, transportation, and other important policy issues. The Council's consideration of any potential policy changes should be made carefully with good data and careful consideration, and these discussions are intended to begin a dialogue with the stakeholders to see if a change in current policy is warranted or advisable.
  2. A discussion regarding the Downtown Pedestrian Plan proposed by Downtown Provo, Inc. (19-093)
    • In discussing the Provo City Transportation Master Plan, the downtown business community felt a statement on the area from 500 W to 200 E along Center Street could be helpful to clarify their expectations. Specifically, they indicated agreement and support for the designation of Center Street from 500 W to 200 E as a pedestrian mall allowing for pedestrians to receive priority in this area. Further they have concerns about how this plan is being implemented. As part of their statement, they request that as decisions about parking, light patterns, traffic flow and other future projects keep pedestrian friendly environments as the top priority. Finally, they provide a list of suggestions that could help enhance this effort. They are as follows:
      • Enforcement of the 15 mph limit on Center, and other speed limits in high traffic pedestrian areas.
      • Synchronizing light patterns and new green arrows encouraging cars to use 100 N for freeway access.
      • Additional signage including new pedestrian way-finding signs.
      • Additional kiosks in public spaces allowing for way-finding and designated public announcement areas.
      • Physical changes that allow a driver to recognize a difference as they enter the “historic downtown” corridor. such as:
        1. Either raised crosswalks
        2. Crosswalk lights
        3. Or other physical changes
  3. **CONTINUED** A discussion on defining over-occupancy as a nuisance. (19-094)
    • In Provo City Code there are differing items which have been listed as a "nuisance." There are advantages that Provo City Enforcement gains by having over-occupancy on the list of nuisances. By placing over-occupancy as a nuisance creates a more effective way to enforce.
  4. A discussion regarding an appropriation related to elements of the FY19-20 Provo City Budget that need to be revisited (19-095)
    • A few errors have been found in the FY20 budget, and Finance would like to resolve them sooner than later. In this meeting they would like to go over the details of an appropriation they intend to bring to the Council at the September 24, 2019 Council Meeting. Finance will be on hand to present their findings and available to ask questions.
  5. A discussion regarding a proposed ordinance amendment to Provo City Code to reduce off-street requirements for multi-family developments if certain considerations are met. (19-092)
    • The Executive Housing Committee has met and discussed easing parking requirements for multi-family developments if they meet certain considerations. Currently there is no path for this reduction unless the project is being headed by a nonprofit. The Housing Committee would like to see this discussed first with the Council in Work Meeting to ensure there is sufficient support for the action before it is taken to the Planning Commission for consideration.
Policy Items Referred From the Planning Commission
  1. **CONTINUED** A discussion regarding an amendment to Provo City Code Section 14.34.295 to clarify architectural requirements in the Downtown Zones. Downtown, Joaquin, Maeser, Franklin, and Timp Neighborhoods. (16-0005OA)
    • As Community Development has processed applications for new development in the zones to which the design standards apply, staff has identified multiple ways in which the Downtown Development Design Standards (the standards), could be improved to better facilitate quality development. The current design standards, while having served well since their inception, contain some elements that are unclear or have led to multiple conflicting interpretations. Also, some numerical standards have also been shown through experience to be too high or too low. Lastly, staff has found regulatory areas that needed to be addressed more thoroughly, added in whole to the standards. The proposed amendment completely replaces the entirety of Section 13.34.295. The revisions add significant clarity and new regulation in the areas of Ground Floor Treatment, Massing, Architectural Detail, Parking, Access and Site Design, and broader area wide design elements including open space and pedestrian linkages. Also added are special standards for the Startup District and Center Street areas.
    • Planning Commission continued this to their September 11 meeting.
  1. A discussion regarding a request for a Provo City Code amendment to Section 15.03.035 to add clarification to grading permits.  City-wide application. (PLOTA20190275)
    • The Council Office has requested an amendment to Section 15.03.035 of the Provo City Code to require project plan approval when cutting is involved as part of a grading permit except for when the permits related to the development of detached one-family dwellings. Having a project plan application be required before this type of grading is permitted will help ensure that all necessary departments are aware of grading work and what the purpose is for the request.
    • Planning Commission recommended approval.
  2. A discussion regarding an ordinance to amend Provo City Code to establish minimum bicycle parking standards. (PLOTA20190217)
    • Upon reviewing Provo City's Bicycle Master Plan, Parking and Sustainability Coordinator Austin Taylor found need to apply its suggestions regarding bicycle parking to Provo City code. The master plan calls for improving the design and increasing the amount of bike parking in Provo City by making a minimum amount required as is done with car parking. This proposed ordinance text amendment  creates a standard for design and quantity of bicycle parking for new developments. The Planning Commission recommended approval.
Closed Meeting
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Regular Meeting Agenda
5:30 PM, Tuesday, September 10, 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Public Comment
  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
    • Please state your name and city of residence into the microphone.
    • Please limit your comments to two minutes.
    • State Law prohibits the Council from acting on items that do not appear on the agenda.
Action Agenda
  1. A discussion regarding an Interfund Loan from the Energy Fund to the Wastewater Fund for sewer improvements related to the new Airport terminal. (19-088)
    • Public Works will need to install sewer improvements on the west side of the City in order to meet the requirements of a new Airport terminal. In order to meet the required timelines for terminal construction short term financial assistance is needed, which is available from the Energy Fund by means of an inter-fund loan. This short term $4 million loan would meet requirements of Utah State Code and would be repaid in full with interest.
  1. A resolution appropriating $4 million in the Wastewater Fund for sewer improvements on the west side of Provo City, including at the airport, applying to the fiscal year ending June 30, 2020. (19-096)
    • An Interfund Loan has been proposed where Energy is intending to loan Wastewater $4 million to accomplish necessary Wastewater infrastructure relative to the new Provo City Airport Terminal. This project has multiple stakeholders and because we have received both Utah State and Utah County funds to help with the expansion of the airport, this project has been placed as a priority for completion. Because the Council has opted for a pay-as-you-go funding source, the revenues need to first be collected so that Wastewater may pay Energy back.
  1. An ordinance amending the zone map classification of the real property generally located at 800 North University Avenue and known as Amanda Knight Hall from Public Facilities (PF) to Campus Mixed Use (CMU). Joaquin Neighborhood. (PLRZ20190244)
    • Amanda Knight Hall, built in 1938-1939, is a women’s dormitory formerly associated with Brigham Young University in Provo, Utah. The dormitory is located at the corner of 800 North and University Avenue, just two blocks north of the original campus of the university. Brigham Young University sold the property earlier this year to Mountain Classic Real Estate of Salt Lake City to facilitate its preservation through a return of the building to its original use as women’s housing. This application is not accompanied by a concept plan as no substantial changes are proposed for the site or building exterior. The requested rezone facilitates the preservation of a significant historic resource and a return of the building to women’s housing under private ownership.
    • Planning Commission recommended approval.
  2. **CONTINUED** The Provo City Community Development Department requests amendments to Section 14.34.295 Downtown Development Design Standards to clarify architectural requirements in the Downtown Zones. Central Business District, Joaquin, Maeser, Franklin, and Timp Neighborhoods. (16-0005OA)
    • This was item 6 on the work meeting agenda.
  3. The City Council office requests amendments to Section 15.03.035 Provo City Code for clarification of grading permits. City-wide application. (PLOTA20190275)
    • This was item 7 on the work meeting agenda.
  4. An ordinance to amend Provo City Code to establish minimum bicycle parking standards. (PLOTA20190217)
    • This was item 8 on the work meeting agenda.


What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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