Friday, July 5, 2019

Citizens Agenda for Meetings on July 9, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
3:00 PM, Tuesday, July 9, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A discussion regarding a proposed Permit Parking Plan ordinance amendment. (19-002)
    • In mid- to late-2018, the Policy Governance Committee began discussions to clean up and make amendments to certain elements of the Permit Parking code (see Provo City Code Chapter 9.80). The Permit Parking Areas currently in code have been subject to certain code language that has been outdated since the Parking Enforcement has gone 21st Century. There is no longer a need for actual permits due to the electronic system that Parking Enforcement has put in place. Then there were some procedural elements that the Policy Governance Committee chose to amend certain elements to tighten up the process and add a step for the Planning Commission to review the Permit Parking Area plans. This step is thought to help the Council obtain a land use perspective on these Permit Parking Area plans. Also, there is a fee added to the Consolidated Fee Schedule.
  2. A discussion regarding a resolution of support for the recommendation from the Utah County Good Governance Board regarding the Utah County structure of government. (19-060)
    • After several weeks of deliberation, on Monday, June 10, 2019, the Utah County Good Governance Board joined Strengthen Utah County in recommending that Utah County change its form of government from a three-person commission to a full-time mayor with seven part-time council members. Five council members would be elected in geographic districts, and two would be elected at large. The recommended change will be placed on the ballot this November 2019.
  3. A discussion regarding the proposed Urban Deer Control Plan. (19-047)
    • The Urban Deer program has received preliminary approval from the Council to progress to the point where an Urban Deer Control Plan has been put together, a budget has been prepared, and the Council needs to approve the final pieces in order to make the Plan operational. To do this this resolution takes three steps:
      • 1. This is the second required public hearing to renew our Certificate of Registration with the Division of Wildlife Resources
      • 2. This resolution approves the Urban Deer Control Plan, and
      • 3. Appropriates the needed funds to make it operational
    • The COR from the Division of Wildlife Resources will be authorized for another three-year period. This is the final step in making the Urban Deer Program move forward in the process.
  4. A discussion regarding proposed amendments to Personnel Policies in Title 4. (19-082)
    • As the Administration was preparing for implementing changes to leave policies that were proposed with the annual budget this year, a number of inconsistencies between current practices and some older provisions of the Municipal Code in Title 4 were noted.  Many of the personnel provisions in Title 4 are no longer in alignment with standard personnel policies and administrative practices and are somewhat antiquated. A few of these include:
      • A provision that "total remuneration" to employees cannot exceed the amount in the pay plan - for many years bonuses, temporary acting pay, sick leave buy back and other programs technically haven’t been in alignment with the code
      • Leave administration practices that have evolved over time that are no longer technically in compliance with older provisions of the code
      • A requirement that all new employees start at step 1 of their ranges - for at least 20 years starting wage for a new employee has been based on experience, market and other factors that have helped attract and retain quality employees.  The police lateral program established last year, for example, would not be in keeping with the strict interpretation of Title 4.

Policy Items Referred From the Planning Commission
  1. A discussion regarding a proposed amendment to Provo City Code 14.50(30) to amend the title, purpose, and objectives to the 50 East Project Redevelopment Option Zone. Spring Creek Neighborhood. (PLOTA20190170)
    • The proposed ordinance amendment will amend the text of the existing 14.50(30) PRO Zone to allow the zone to be more adaptable to the proposed 64-unit condo project and potential future projects in other areas focused on entry-level housing. The existing language is specific in title, as well as, the purpose and objectives to a project that was not constructed. Planning Commission recommended approval.
Closed Meeting
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Regular Meeting Agenda
5:30 PM, Tuesday, July 9, 2019
Opening Ceremony
  • Items in this category do not involve legislative action.
Neighborhood Spotlight
  • Items in this category do not involve legislative action.
  1. Introduction of the new Foothills Neighborhood Chair, Ruth Thomas.
  2. Introduction of the new North Park Neighborhood Chair, Eric Chase.
Public Comment
  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
    • Please state your name and city of residence into the microphone.
    • Please limit your comments to two minutes.
    • State Law prohibits the Council from acting on items that do not appear on the agenda.
Action Agenda
  1. A resolution consenting to the appointment of individuals to various boards and commissions. (19-003)
    • The Mayor regularly makes appointments to various boards and commissions, with the consent of the Municipal Council. The following appointments will be presented to the Council for their consent:
      • Kris Whitehead - Airport Board
      • Adam Robertson - Airport Board
      • Scott Glenn - Arts Council
      • Jeff Ringer - Landmarks Commission
      • Diane Christensen - Landmarks Commission
      • Susan Fales - Landmarks Commission
      • Jaisa Bishop - Landmarks Commission
      • Jennifer Wright - Library Board
      • Rebecca Burton - Library Board
      • Cynthia Gagon - Library Board
      • Allyssa Pike - Library Board
      • Andrew Renick - Board of Adjustment
  2. A resolution supporting the Utah County Good Governance Advisory Board's proposal to include the change of government question on the November 2019 ballot. (19-060)
    • This was item 2 on the work meeting agenda.
  • A resolution authorizing submission of a final Urban Deer Control Plan and authorizing the request for the Certificate of Registration ("COR") from the Utah Division of Wildlife Resources. (19-047)
    • This was item 3 on the work meeting agenda.
  • An ordinance amending Provo City Code to establish a Division of Community and Neighborhood Services and Department of Development Services. (19-036)
    • During the Mayor's State of the Union in January 2019, she announced that the Administration would be restructuring to create two separate departments in order to provide better service delivery to residents in the form of a one-stop shop for development. The two departments--Dept. of Community and Neighborhood Services and Dept. of Development Services--would be created by taking the tasks held in Economic Development, Redevelopment Agency, and then divvying up some of the services from Community Development and Public Works to get the employees for these departments. The Administration will address the Title 2 amendments necessary to formally create the Division of Community and Neighborhood Services and the Department of Development Services.
  • An ordinance to amend Provo City Code 14.50(30) to amend the title, purpose, and objectives to the 50 East Project Redevelopment Option Zone. Spring Creek Neighborhood. (PLOTA20190170)
    • This was item 5 on the work meeting agenda.
  • ***CONTINUED***An ordinance amending the General Plan designation from Public Facilities (PF) to Residential (R) for approx 0.78 acres of real property generally located at 862 E Quail Valley Drive. Edgemont Neighborhood. (PLGPA20190009)
    • This item was not ready to be heard
  • ***CONTINUED***An ordinance amending the Zone Map classification of approx 0.78 acres of real property, generally located at 862 East Quail Valley Drive, from Public Facilities (PF) Low Density Residential (LDR). Edgemont Neighborhood. (PLRZ20180430)
    • This item was not ready to be heard
  • ***CONTINUED*** An ordinance amending Provo City Code Section 14.34.285 regarding the design standards for buildings in the Campus Mixed Use Zone. City-wide application. (PLOTA20190025)
    • This item was not ready to be heard


What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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