Citizens Agenda for Meetings on June 4, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
2:00 PM, Tuesday, June 4, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Redevelopment Agency

1. A discussion regarding a resolution authorizing the Chief Executive Officer to enter into a lease agreement with Blue Sky Development to allow them to utilize parking spaces for a pending mixed-use project at 105 East Center Street. (19-070)
   
   • Blue Sky Development is planning a mixed use development at the corner of Center Street and 100 East. They will park their residential tenants but need assistance parking their commercial tenants and are requesting the use of some of the Agency's spaces in the Wells Fargo tower.

Business

2. A discussion regarding an update to Provo City Code Title 10 making amendment to the Sewer and Water Chapters of the Title. (19-072)
   
   • Changes to Title 10 - Water Resources Chapters 10.02 (Water Service - General Provisions), 10.03 (Sewer Service - General Provisions), and 10.04 (Pre-treatment Program). These changes update the code to create consistency with the development guidelines and comply with State and Federal regulations.
3. A discussion regarding the repeal of Provo City Code Section 2.60.040 (19-071)
   
   • This section of the code reflects historic procedures in the Council office that predated the current use of technology to facilitate publication of meeting materials.
4. A discussion regarding an appropriation for a temporary apparatus facility during the relocation of Fire Station #2 (19-073)
   
   • When the new Fire Station is being built the Fire Department is going to be temporarily relocated during that time. They have a location they'll be leasing for living quarters for the firefighters and intended to lease the location for the fire apparatus. However, when they ran the numbers, they found the cost for leasing the apparatus during this time to be near what it would cost to purchase outright. They believe they can re-use this temporary facility for apparatus storage and move it to the Public Works Fleet Management and re-assemble for apparatus storage.
     

Citizens Agenda for Meetings on May 21, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, May 21, 2019
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation regarding the Municipal Wastewater Planning Program Annual Report. (19-064)
   
   • Each year the City must update a self-assessment regarding the sewer collection and treatment system for submission to the State as part of our sewer discharge permit.
2. A presentation on the Parks and Recreation Department and potential budget impacts. (19-004)
   
   • Revenue and reinvestment from the Recreation Center are key pieces of the Provo City Budget. Scott Henderson, the Director of Parks and Recreation, will present to the Council about how the Recreation Center affects the budget. FISCAL IMPACT: $413,646 will be provided for the maintenance of the Recreation Center and equipment, with unused funds moved forward for future use. The Recreation, Arts, and Parks (RAP) tax is expected to generate approximately $1.325 million in FY2020 for recreation and arts projects.
3. A presentation on the Human Resources Department and potential budget impacts. (19-004)
   
   • The Budget Highlights for FY 2020 listed several changes that affect personnel budgets, including merit increases (2.5%), market adjustments, retirement increases, insurance increases (4.5%), and parental leave. The presentation will explain the changes and the anticipated affect on the budget.
4. A presentation regarding an appropriation of $119,238 in the Airport Fund and $775,000 in the Water Resources Fund, applying to fiscal year ending June 30, 2019. (19-061)
   
   • This resolution corrects an omission in the Airport revenue bond interest budget funded from fund balance in the amount of $98,238. It also increases the budget for $21,000 in airport security fencing also from fund balance in the Airport fund. The resolution also increases funding in the water fund by $500,000 for water reuse studies, $75,000 for airport contract services, and $200,000 for well development which is funded from higher than anticipated utility rate revenue.
5. A presentation regarding code enforcement. (19-065)
• For FY 2016, the Council approved funding for two additional Code Compliance Officer positions. For FY 2017, the Council adopted the Zoning Disclosure requirement. This presentation will compare data gathered to show the effect the changes have had on code enforcement.

Summary of Action | Meetings on May 7, 2019

PROVO MUNICIPAL COUNCIL

Work Meeting
1:00 PM, Tuesday, May 7, 2019
351 West Center Street, Provo, UT 84601
Summary of Action

Approval of MinutesFebruary 5, 2019 Work Meeting  
Approved by unanimous consent.

Business
 
1.  A presentation on the Utah Valley Express ridership (19-045) Presentation only.
 
2.  A presentation regarding the bicycle plan for 500 North (19-055) Presentation only.

3.  A discussion on the Airport Master Plan (19-052) Presentation only. This item will return to Council at a future date.

4.  A discussion on the potential of an aquifer storage and recovery program. (19-056) Presentation only. This item will be brought back to the next possible Work Meeting.

5.  A discussion on a parking reduction on an affordable housing project. (19-057) Presentation only.

Annual Budget Timeline - 2019

The timeline for approving Provo City's budget is set by Utah State Code.

• The Mayor presents the proposed budget to the City Council at their first meeting in May. (This year it is the May 7 meeting).
• Council votes to tentatively adopt the proposed budget. This vote will occur at the May 21 meeting.
• All municipal final budgets must be adopted before June 30, or, in the case of a property tax increase, before August 17. The Council's vote on adopting the budget will happen at the June 18 Council Meeting this year.
• The tentative (proposed) budget is available to the public at least 10 days before the adoption of the final budget. You can view the proposed budget in person at the office of the City Recorder. It is available online. The Finance Office has also provided a document with highlights from the tentative budget. Budgets from recent years are also available on the Finance Department's website.
• A public hearing must be held before adopting the budget. The dates for the hearings will be formally set when the budget is tentatively adopted on May 21. According to Utah State Code, "All interested persons in attendance shall be given an opportunity to be heard, for or against, the estimates of revenue and expenditures or any item thereof in the tentative budget of any fund." 
• If a property tax increase was included in the proposed budget this year and Council decides to move forward with the increase, a Truth in Taxation hearing would be required. The date for the hearing is set by Utah County and would most likely be held in August.

In between the Mayor presenting the budget and the Council adopting the final budget there are usually some extra Work Meetings where Council Members examine the budget in greater detail, ask questions of department directors, and hear presentations and analysis from Council staff. Watch the Council's Facebook page for updates.



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Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

How the Budget Process Works

The process for reviewing and approving the Provo City budget is outlined by Utah State Code. This infographic gives a visual outline of how this process works.

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Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Citizens Agenda for Meetings on May 7, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Joint Meeting with Parks and Recreation Board
12:00 PM, Tuesday, May 7, 2019

• Council regularly schedules meetings with key boards and commissions to discuss current issues and ways to improve processes.

Business

• An update on the Regional Sports Park
• A discussion on the community impacts of the Triple Play Membership
• An update on trail improvements
• A discussion on promoting health and active lifestyles in Provo
• A discussion on efficiency in government
• A discussion of the unique benefits of Parks and Recreation in Provo
• Additional discussion on items of mutual interest as time permits

Adjournment