Monday, April 8, 2019

Citizens Agenda for Meetings on April 9, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
12:30 PM, Tuesday, April 9, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A discussion regarding the proposed Conservation Easement for the Rock Canyon trailhead (17-085)
    • Provo City has partnered with the Rock Canyon Preservation Alliance (RCPA) for several years to protect and preserve sensitive lands at the mouth of Rock Canyon. The RCPA has raised funds from local residents and contributed a 50/50 match to the City purchase of 18.75 acres from the Lichtey family. This conservation easement memorializes an ongoing commitment to preserve and manage the site  in an environmentally sustainable fashion.
  2. A presentation from the Parks and Recreation Department and the Redevelopment Agency regarding creation of a redevelopment area near the East Bay Golf Course. (19-041)
    • This topic was discussed at the Municipal Council's Joint Meeting with the Provo City School Board. The discussion centers around the tax increment that will be derived from the housing associated with the Noorda Rocky Mountain School of Medicine. The Parks and Recreation Department suggested the expansion of the Redevelopment Area to take tax increment to pay for a new golf facility they plan to build near the driving range. The topic will be introduced by the Parks and Recreation, with further discussion and information to be presented by Redevelopment.
  3. A discussion on the street right-of-way typical cross-sections and their use in the Transportation Master Plan update (19-040)
    • Public Works has contracted with Parametrix to update the Transportation Master Plan, which was last updated in 2013. This purpose of this presentation is to present the street right-of-way typical cross sections currently being used in that update and receive any feedback from the City Council. This information has been presented to the Transportation and Mobility Advisory Committee (TMAC) and the Planning Commission and their feedback has been incorporated. Once the cross sections are set, Parametrix can move forward with the draft master plan for eventual Council adoption.
  4. A continued discussion regarding proposed organizational changes. (19-036)
    • Following an extensive review of the effectiveness of the city organizational structure and processes, the Mayor wants to make several changes to streamline and improve development review processes and better align the city to improve the development experience. Three areas are proposed: 1) create a new Department of Development Services, 2) create a "one-stop shop" for development review processes, and 3) revamp the Coordinators' Review Council (CRC).
  5. A discussion regarding the formation of the Sign Committee (19-002)
    • The Council has interest in looking at the impact of signs in Provo City, the electronic sign ordinance, and whether there should be some changes. This discussion will allow Council to establish the intended goals and mission statement of this committee and what they would like to see accomplished through this effort.
Budget Committee
  1. A discussion regarding the Provo City Five-Year Capital Improvement Plan for FY 2019-2020 (part 2 of 2). (19-035)
    • The document and the presentation will lay out the Capital Improvement Projects (CIP) for each department. Information for each item includes a description of the project, funding status (funded, partially funded, unfunded), funding sources, cost elements, the projected budget through FY 2023-2024, which city goals are furthered, and an estimate of the general impact on operating budgets
  1. A presentation on the Energy Department and potential budget requests (19-004)
    • The Energy Department will (1) report on how its operations contribute to City goals and objectives, and (2) identify potential budget needs for the department.
  1. A presentation on the Library Department and potential budget requests (19-004)
    • The Library will (1) report on how its operations contribute to City goals and objectives, and (2) identify potential budget needs for the department.
  2. A presentation on the Mayor's Office and potential budget requests (19-004)
    • The Mayor’s Office will (1) report on how its operations contribute to City goals and objectives, and (2) identify potential budget needs for the office.
Closed Meeting
  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Regular Meeting Agenda
5:30 PM, Tuesday, April 9, 2019
Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  • A presentation on funding for the Provo City Airport expansion. (19-028)
Public Comment
  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
    • Please state your name and city of residence into the microphone.
    • Please limit your comments to two minutes.
    • State Law prohibits the Council from acting on items that do not appear on the agenda.
Redevelopment Agency Of Provo
  1. A resolution authorizing the Chief Executive Officer of the Provo City Redevelopment Agency to modify certain contracts with NeighborWorks Provo. (18-076)
    • There are a number of policy issues that need to be discussed relative to the recent proposal that Neighborhood Housing Services of Provo (NHS) made to the Council at the November 13, 2018 Work Meeting. RDA is seeking guidance from the Council about whether to forgive the write off  amounts on all of the loans, the write-off amounts on some of the loans, and/or whether to establish a covenant between NeighborWorks and Provo City that would ensure the houses in question stay affordable.
Action Agenda
  1. An ordinance granting New Cingular Wireless PCS, LLC a non-exclusive franchise to operate a telecommunications network in Provo City, Utah. (19-009)
    • Provo City and New Cingular Wireless PCS have come to terms on a Franchise Agreement. Pursuant to Provo City Code, “[n]o franchise contract shall take effect until it has been approved by the Municipal Council.” 5.03.020 (5). The parties are seeking the Council’s approval for the Agreement that they have reached.
    • In addition to some minor changes, there are 2 notable changes in the Franchise Agreement from the template. The provisions relating to the City’s ability to conduct an audit are removed on the grounds that the Utah State Tax Commission already collects the Municipal Telecommunications License Tax on behalf of Provo and conducts periodic audits. Thus, additional audits by Provo were considered duplicative. The second notable change relates to the franchise fee. Under the template, the fee is collected in an amount equal to the Municipal Telecommunications License Tax. The Franchise Fee paid is then offset against the tax that would otherwise be due. In this agreement the issue is simplified and New Cingular Wireless would simply pay the tax. The amount of revenues that Provo receives would not be affected by this change.
  2. A resolution approving the execution of a Master Tax-Exempt Lease Purchase Agreement for the purchase of Fire apparatus. (19-043)
    • On a regular basis, Provo City uses lease-purchase financing for the acquisition of new fire vehicles. This resolution is a continuation of this policy that will allow us to continue to maintain the Fire Department's fleet. The council is requested to approve the lease financing for two new fire apparatus and related equipment for $2,490,000.
  3. A resolution authorizing the Mayor to create an interlocal agreement with Utah County for vote-by-mail election for municipal primary and general elections to be held on Tuesday, August 13, 2019 and Tuesday, November 5, 2019. (19-044)
    • Provo City and Utah County will be working together to administer a vote-by-mail election for the 2019 City Municipal Election. The interlocal agreement specifies the responsibilities for each entity. In summary, Utah County will be responsible for printing and mailing ballots, providing manpower and equipment to process and count ballots, providing election returns, and postal permits for both outbound and return mail. Provo City will be responsible for administering candidate filings, candidate campaign finance reports, submitting all required notices, and proof of all election programming done for the 2019 City Municipal Election. As of March 1, 2019, there are 40,857 active voters in Provo City. The total cost of the election will not exceed $1.80 per active voter, per election. The total estimated cost would not exceed $147,085.20.

What do those numbers at the ends of the agenda items mean?
  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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