Sunday, March 17, 2019

Citizens Agenda for Meetings on March 19, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
12:30 PM, Tuesday, March 19, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Budget Committee
  1. A presentation on the Parks and Recreation Department and potential budget requests. (19-004)
    • The Parks and Recreation Department will (1) report on how its operations contribute to City goals and objectives, and (2) identify potential budget needs for the department.
  2. A discussion regarding the the Provo City Five-Year Capital Improvement Plan for FY 2019-2020 (part 1 of 2). (19-035)
    • The document and the presentation will lay out the Capital Improvement Projects (CIP) for each department. Information for each item includes a description of the project, funding status (funded, partially funded, unfunded), funding sources, cost elements, the projected budget through FY 2023-2024, which city goals are furthered, and an estimate of the general impact on operating budgets
  1. A presentation from the Administration about proposed organizational changes. (19-036)
    • Following an extensive review of the effectiveness of the city organizational structure and processes, the Mayor wants to make several changes to streamline and improve development review processes and better align the city to improve the development experience. Three areas are proposed: 1) create a new Department of Development Services, 2) create a "one-stop shop" for development review processes, and 3) revamp the Coordinators' Review Council (CRC).
  2. A discussion regarding a proposed ordinance amendment prohibiting the sale of dogs, cats, and rabbits from commercial animal establishments (19-030)
    • Some Utah municipalities have passed legislation that prohibits the sale live dogs, cats or rabbits, unless they are sourced from somewhere like a shelter. The primary concerns are the conditions of some "puppy mills" which supply pets to retail pet stores, illnesses that can then be spread to other pets in the community, and the current over supply of pet that fill local animal shelters.  The Provo Council is not necessarily concerned about any currently registered pet store in Provo City, but is concerned about new pet stores after seeing other cities in Utah grapple with problems arising from pet stores locating in their limits.
  3. A discussion regarding the proposed Community Land Trust Request for Proposal/Request for Qualifications. (19-032)

    • The RFP/RFQ was discussed at the August 21, 2018, Work Meeting as part of the Community Land Trust discussion. At that time, the Council requested that the RFP/RFQ should be developed. This item is at a point where a more robust policy discussion is needed to help the Redevelopment Agency understand how they would like to approach this document.
  • A policy discussion related to the Neighborhood Housing Services of Provo proposal with regards to homes purchased with CDBG/HOME Dollars. (18-076)
    • The RDA is seeking guidance from the Council about whether to forgive the write-off amounts on all of the loans and whether the Council would like to establish criteria for writing off loans. The RDA provided Council with the letter from NHS and staff summed up the amounts and proposal that NHS has established. The write-off amounts of the loans vary and NHS has different proposals for each project they're seeking write off for.
Policy Items Referred from the Planning Commission
  1. A discussion regarding a proposed ordinance to amend Downtown Streetscape standards to clarify right-of-way improvements for 100 West. City-wide Impact. (PLOTA20190007)
    • The Community Development Department has proposed to amend the Provo Downtown Streetscape Standards. This amendment is to further the goals and objectives of the Downtown Master Plan and General Plan. One goal from these plans is to encourage streets that reflect and reinforce a sense of place. Staff has identified that additional standards to the 100 West section would reinforce the street as a pedestrian corridor.
  1. A discussion about Wastewater Recommendations, Treatment Resolution, and Code Changes.
    • The City’s variance from the State of Utah for phosphorus regulations includes several deadlines the City must comply with. The next deadline is a May 1st 2019 requirement to select the treatment process that will be used in the new plant. Public Works is requesting a Council resolution indicating the City's chosen process. Public Works will also be presenting proposed updates to Title 10 of the City Code relating to the Wastewater system, and making recommendations about wastewater collection system updates.
Closed Meeting
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Regular Meeting Agenda
5:30 PM, Tuesday, March 19, 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Public Comment

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
  • Please state your name and city of residence into the microphone.
  • Please limit your comments to two minutes.
  • State Law prohibits the Council from acting on items that do not appear on the agenda.

Action Agenda
  1. An ordinance to amend Downtown Streetscape standards to clarify right-of-way improvements for 100 West. City-wide Impact. (PLOTA20190007)
    • This is item 7 on the work meeting agenda.
  2. A resolution appropriating $162,200 from wildfire response revenues in the Fire Department General Fund for expenses related to equipment and facility improvements applying to the fiscal year ending June 30, 2019. (19-034)
    • This year, the wildland fire season was extremely busy. Provo responded to 21 major fires in the five states. Our total revenue was $561,000. Our expenses were $366,000. The total excess revenue in FY2019 was approximately $195,000. As the fire department has unmet needs some of which impact firefighters' health and safety. The fire department requests the ability to use much of this new revenue to care for these issues.
  3. An ordinance amending the official Neighborhood Map. North Timpview and Riverbottoms Neighborhoods. (19-039)
    • With the proposed residential development and annexation in this geographic area, realigning the boundaries between North Timpview and Riverbottoms, will move this area into North Timpview where its is both continuous and more homogenous with the surrounding properties, allowing for it to better represented by the Neighborhood Chair and for any issues to be addressed.
  4. An ordinance amending Provo City Code regarding the sale of dogs, cats, and rabbits at commercial animal establishments. (19-030)
    • This is item 4 on the work meeting agenda.
  5. An ordinance amending Provo City Code to repeal and remove references to the Student of Higher Education and Young Adult Advisory Board. (19-033)
    • Following other recent updates to Provo City Code Title 2 (Government Organizations), the Administration has confirmed that the chapter addressing the Student of Higher Education and Young Adult Advisory Board should be repealed, as the board is no longer functioning.
  6. **CONTINUED** An ordinance correcting deficiencies in the Campus Mixed Use Zone pertaining to design regulation identified by Community Development. (PLOTA20190025)
    • This was not ready to be heard by the Council.
  7. **CONTINUED** An ordinance amending the Zone Map classification for approximately 3.724 acres of real property generally located at 2400 North 650 East to include a PD Performance Development Overlay Zone in the R1.10 Zone. Rock Canyon Neighborhood. (PLRZ20190029)
    • This was not ready to be heard by the Council.
  8. A resolution regarding site and process selection for a new water reclamation facility. (19-037)
    • This is item 8 on the work meeting agenda.
  9. A resolution regarding loan authorization for the first phase of a new water reclamation facility. (19-038)
    • On September 11, 2018, the Council instructed the Public Works Department to apply for a State Revolving Fund loan through the Water Quality Board. The Department submitted an application for $120 million and was authorized for $75.8 million at 0.5% interest with an additional $2 million in principal forgiveness. This resolution would authorize Mayor Kaufusi to sign the loan acceptance form.


What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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