Friday, February 1, 2019

Citizens Agenda for Meetings on February 5, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
12:00 PM, Tuesday, February 5, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Approval of Minutes
  1. Approval of Minutes for the January 10, 2019 Legislative Breakfast
  1. A discussion on items related to the Wastewater Treatment Plant site and process selection (18-052)
    • After receiving low interest loan authorization from the State, Public Works is returning to the Council with recommendations on the location of the future plant and the treatment process to be used.
  2. A discussion regarding an agreement between Provo City and West Union Canal Company regarding water rights (19-025)
    • West Union Canal Company owns water rights that are used to provide shareholders with untreated water for irrigation and other uses. The company has decided to distribute some of its assets. Provo City is one of the shareholders and the Council is being asked to authorize the Mayor to execute an agreement to surrender company stock in exchange for water rights.
  3. A discussion on the proposed Storm Drain Master Plan (18-102)
Policy Items Referred from the Planning Commission
  1. A discussion on an ordinance amending the Zone Map Classification of approximately 0.98 acres of real property, generally located at 672 South 1600 West, from Agriculture (A1.1) to Single-Family Residential (R1.10). Sunset Neighborhood. (17-0019)
    • This is a request for a rezone to facilitate the division of the property into two lots, each containing an area of just over 20,000 square feet, meeting the R1.10 Zone’s minimum lot size requirement. This request has been delayed while the City addressed sewer issues. Planning Commission recommended approval.
Budget Committee
  1. A presentation of the Economic Development and Redevelopment Departments and potential budget requests (19-004)
    • In preparation for the FY 2019-2020 budget, different departments and divisions will be making presentations regarding their operations and budget needs.
  1. A discussion regarding parking enforcement in Provo (19-018)
    • Austin Taylor, Parking and Sustainability Coordinator, was invited to discuss with Council how he intends to manage parking issues within Provo City.
  2. A discussion regarding the proposed amendments to the Accessory (A) and Supplementary (S) overlay zones and the proposal to combine and simplify these zones (19-022)
    • At the December 5, 2017 Work Meeting, Community Development came and discussed the occupancy restrictions in general and relative to the Accessory (A) and Supplementary (S) overlay zones. Over the course of the past year, the Housing Committee and Council staff have been engaged in the combination of these two overlay zones. Because this is an amendment relative to Provo City Code sections relative to Title 14 this must go through the Planning Commission before coming back to Council.
  3. A discussion on a Neighborhood Program ordinance amendment related to fee waivers and vice-chairs (19-017)
    • The Neighborhood program has a few amendments that have been discussed by the Neighborhood Advisory Board and are ready to bring forward for Council to discuss. The first is the discussion regarding the number of vice-chairs. A few years ago, Provo City Code was changed from having the option of one Vice Chair to encouraging the election of two or more Vice Chairs. This was intended to give more support to overworked Neighborhood Chairs and possibly bring in additional points of view. Because there was no limit placed on the number of Vice Chairs, many neighborhoods ended up approving all who were willing to serve. Several neighborhoods ended up with 5-10 Vice Chairs. This has become a difficult situation in several ways. With more people serving, we’ve noticed that many end up ending their participation after a month or two. In some cases, vice-chairs have brought opposition against the Chair. The Neighborhood Advisory Board (NAB) felt that it would be better to have a more manageable number of vice-chairs. The Chair can still appoint people to help as necessary if they have the need, but they wouldn’t be on our official lists.
    • The NAB recommended a limit of two Vice Chairs, but Council may consider altering that number as a policy consideration. For the proposed limits on Vice-Chairs in the Neighborhood Program, Council would need to consider how to handle the current situation if this change is approved. Should immediate elections be held to reduce the number of Vice Chairs? Or the current Neighborhoods with too many could be changed at the next Chair election. Council staff could also reach out to see if any Vice-Chairs are interested in being removed.
    • The following Neighborhoods currently have more than two Vice-Chairs:
      Dixon (4), Franklin (7), Grandview North (3), Grandview South (7), Joaquin (9), Maeser (5), Pleasant View (3), Provo Bay (4), Provost South (10), Rock Canyon (3), Spring Creek (3), Timp (4).
    • The fee waiver was proposed as a way to allow greater input from the Neighborhood about what they would like to see happen within their area. The NAB can analyze projects and offer waivers to projects that have broad support from the Neighborhood.
  4. Further discussion on Council Committees, including a review of Council Board and Committee assignments and Council goals (19-002)
    • The Council has a number of goals and priorities they would like to accomplish. Each year, the Council has a discussion where the Council committee assignments are established.
  5. A discussion on the frequency of joint meetings (19-024)
    • The Council regularly meets with the Orem City Council and the Provo City School District Board. Meetings with each of those groups are currently scheduled on a quarterly basis. This is a discussion on whether adjustments need to be made to that schedule.

Closed Meeting
The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

Regular Meeting Agenda
5:30 PM, Tuesday, February 5, 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  • A presentation by the Utah Transit Authority on their Station Area Plan (Item 1: Planning Commission Study Session - January 23, 2019).
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. An ordinance amending the Zone Map Classification of approximately 0.98 acres of real property, generally located at 672 South 1600 West, from Agriculture (A1.1) to Single-Family Residential (R1.10). Sunset Neighborhood. (17-0019R)
    • This is item 5 on the work meeting agenda.
  2. A resolution authorizing the Mayor to execute an agreement with West Union Canal Company to surrender company stock in exchange for Water Rights. (19-025)
    • This is item 3 on the work meeting agenda.
  3. An ordinance amending Provo City Code and the Consolidated Fee Schedule regarding  the makeup of the Neighborhood Program and Implementation of a fee waiver program. (19-017)
    • This is item 9 on the work meeting agenda.
  4. ***CONTINUED*** A request for a General Plan Amendment for 078 acres from Public Facilities to Residential to allow 6 townhomes in a proposed LDR zone at 862 E Quail Valley Drive. Edgemont Neighborhood. (PLGPA20190009)
    • This item was not ready to be heard.
  5. ***CONTINUED*** A request for a Zone Change from Public Facilities (PF) to Low Density Residential (LDR) for .78 acres, located at 862 E Quail Valley Drive. Edgemont Neighborhood. (PLRZ20180430)
    • This item was not ready to be heard.

    What do those numbers at the ends of the agenda items mean?
      • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
      • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
    Council meetings are broadcast live and available later on demand at
    To send comments to the Council or weigh in on current issues, visit Open City Hall

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