Friday, January 18, 2019

Citizens Agenda for Meetings on January 22, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:

Work Meeting Agenda
1:00 PM, Tuesday, January 22, 2019
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Approval of Minutes
  1. September 25, 2018 Joint Meeting with Energy Board
  2. September 25, 2018 Work Meeting
  1. A Quarterly Financial Report on the 1st Quarter of FY 2018-2019. (19-007)
    • With the end of the first quarter of the fiscal year on September 30, 2018, the Finance Division has put a report together showing how expenditures and revenue collection compares to projections. The presentation will provide an opportunity for the Council to receive the information and ask questions.
  2. A discussion on the issuance of up to $69,000,000 of general obligation bonds for the purpose of financing Fire, Police, and other City Facilities and related matters. (19-014)
    • The issuance of bonds was approved by voters in November 2018. The bonds will be sold on the morning of Tuesday, January 22.
  3. A semi-annual report from the from the Sustainability Committee. (19-016)
    • The Sustainability Committee has been active in their efforts within Provo. They have recently hired a new full-time Parking and Sustainability Coordinator, Austin Taylor, who also serves as the Committee's executive secretary. Other recent initiatives include collaboration with Provo Energy Department and Utah Municipal Power Agency, improving air quality, improving energy-efficiency in local buildings, recycling education, and land use.
  4. A discussion on an appropriation for the Urban Deer Program. (18-061)
    • The need for an additional appropriation was originally discussed in the December 18, 2018, Council work meeting.The request before the council is to appropriate an additional $20,000 to fund the FY2019 portion of the program.
  1. A presentation on the Provo Airport and potential budget requests. (19-004)
    • In preparation for the FY 2019-2020 budget, different departments and divisions will be making presentations regarding their operations and budget needs. This is the first in that series and will feature the Provo Airport.
Policy Items Referred from the Planning Commission
  1. A discussion for a request to rezone approximately 14 acres, generally located at 2300 N University Parkway, from Regional Shopping Center (SC3) to Interim Transit Oriented Development (ITOD). Carterville Neighborhood. (PLRZ20180406)
    • The applicant, Provo City Economic Development, is requesting a zone change on behalf of the owner and developer of “the Mix” property, located at 2300 N University Pkwy. The request is to amend the zone map from the SC3 to the ITOD zone for 14 acres along the north and east ends of the property. The owners of the property have an approved plan for this property under SC3 zoning with commercial, office, and residential development. However, due to changing markets and a revised plan from the developers, they now are requesting an amendment to the zoning, which will be followed by an amendment to their development plan. The zone change will enable the developers to move forward with building on “The Mix” site. Community Development staff has recommended, at the property owner’s representative has agreed, that a Development Agreement should be recorded in the office of the Utah County Recorder prior to any actual change in zoning that would include certain restrictions.
    • The Planning Commission gave a positive recommendation with the following conditions:
      1. That a Development Agreement is signed prior to adoption of the ITOD zone that would include the following:
        1. That the remaining SC3 zone will not permit any residential uses;
        2. That 10% of the residential units in the ITOD zone must be income restricted at 60% Average Median Income or that cash-in-lieu is proffered for 10% of the units;
        3. That the attached zoning map be included in the Development Agreement which will dictate zone boundaries and road locations.
        4. That it is understood by all parties that future development of the subject property may necessitate significant improvements to city sewer facilities and that the cost of any such improvements will be the responsibility of the developer.
  1. A discussion for further consideration of an annexation petition for approximately 13.45 acres of property generally located at 5400 N Canyon Road (Peay Annexation). North Timpview and Riverbottoms Neighborhoods. (PLANEX20180355)
  2. A discussion on an affordable housing resolution and policy for Provo City. (18-070)
    • At the August 7, 2018, Work Meeting, representatives from The Salt Lake Chamber came to discuss a policy initiative they recently headed and referred to as the Housing Gap Coalition. As part of their presentation, they discussed with the Council a study their group had recently commissioned with the Kem C. Gardner Policy Institute at the University of Utah. The study uncovered several areas dealing with housing affordability and availability that were of concern and in need of attention. One of the primary asks of this presentation was that the Council consider and pass a resolution which would unite cities in the state and partner with the Housing Gap Coalition to address housing affordability. The Council has had numerous discussions regarding this resolution, but never adopted the resolution. Council Leadership asked Council staff to review the housing policies in place and to particularly look at current policies and whether current policies would create a duplication in effort.
  3. A review of Council Board and Committee assignments, including a discussion regarding Council goals (Part 2 of 2). (19-002)
    • The Council has a number of goals and priorities they would like to accomplish. Each year, the Council has a discussion where the Council committee assignments are established. This is the second of two meetings to discuss this item.
  4. A discussion on the use of the surplus property list. (19-015)
    • The discussion will address an alternative proposal for how the Council surpluses properties and how those properties are discussed.
Closed Meeting
The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

Regular Meeting Agenda
5:30 PM, Tuesday, January 22, 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. A resolution authorizing the issuance of up to $69,000,000 of general obligation bonds for the purpose of financing Fire, Police, and other City Facilities and related matters. (19-014)
    • This is item 4 on the work meeting agenda.
  2. A resolution appropriating $20,000 in the Police Department General Fund for the Urban Deer Program applying to the fiscal year ending June 30, 2019. (18-061)
    • This is item 6 on the work meeting agenda.
  1. A resolution stating the intention of Provo City with respect to affordable housing. (18-070)
    • This is item 10 on the work meeting agenda.
  • A resolution with regards to an annexation petition for further consideration for approximately 13.45 acres of property generally located at 5400 N Canyon Road (Peay Annexation). North Timpview and Riverbottoms Neighborhoods. (PLANEX20180355)
    • This is item 9 on the work meeting agenda.
  • An ordinance amending the Zone Map Classification of approximately 14 acres, generally located at 2300 N University Parkway, from Regional Shopping Center (SC3) to Interim Transit Oriented Development (ITOD). Carterville Neighborhood. (PLRZ20180406)
    • This is item 8 on the work meeting agenda.

What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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To send comments to the Council or weigh in on current issues, visit Open City Hall

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