Sunday, January 6, 2019

Citizens Agenda for Meetings on January 8, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:

Work Meeting Agenda
1:30 PM, Tuesday, January 8, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. Training on Open & Public Meetings Act and further training on Government Records Access and Management Act (GRAMA) requests (19-010)
    • Utah State law requires Council members to receive annual training on the Open & Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter. This training will fulfill that requirement.
  2. A discussion on recent changes to the Provo City Housing Authority (19-011)
    • Provo Housing Authority has a goal to serve the community of Provo by finding traditional and innovative ways to provide affordable housing for disabled
      individuals, elderly, and families. Robert Vernon, CEO of Provo City Housing Authority (PCHA), will come to discuss the Provo Housing Authority along with two new groups--a Provo NonProfit Housing Development Corp DBA Utah Regional Housing (URH) Corporation and Utah Community Land Trust (UCLT). There is some confusion regarding the role and purpose of UCLT and URH.

  3. A review of Council Board and Committee assignments, including a discussion regarding Council intended accomplishments (Part 1 of 2) (19-002)
    • The Council has a number of goals and priorities they would like to accomplish. Each year, the Council has a discussion where the Council committee assignments are established. This will be the first of two meetings to discuss this item.
  4. A discussion on affordable housing policies in Provo City. (18-070)
    • At the August 7, 2018, Work Meeting, representatives from The Salt Lake Chamber came to discuss a policy initiative they recently headed and referred to as the Housing Gap Coalition. As part of their presentation, they discussed with the Council a study their group had recently commissioned with the Kem C. Gardner Policy Institute at the University of Utah. The study uncovered several areas dealing with housing affordability and availability that were of concern and in need of attention. One of the primary asks of this presentation was that the Council consider and pass a resolution which would unite cities in the state and partner with the Housing Gap Coalition to address housing affordability. The Council has had numerous discussions regarding this resolution, but never adopted the resolution. Council Leadership asked Council staff to review the housing policies in place and to particularly look at current policies and whether current policies would create a duplication in effort.

Closed Meeting
The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

Regular Meeting Agenda
5:30 PM, Tuesday, January , 2019

Opening Ceremony
  • Items in this category do not involve legislative action.
Approval of Minutes
  1. November 13, 2018 Council Meeting
  2. November 20, 2018 Board of Canvassers Meeting
  3. December 11, 2018 Council Meeting
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation of gifts to the outgoing Council Chair and Vice Chair.
  2. A presentation of the Popular Annual Financial Report. (19-007)
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. The election of Municipal Council officers; chair and vice-chair. (19-001)
    • Council members elect their leadership at the first regular meeting of the year. Nominations are made and votes are taken. By code, no discussion on the nominations is allowed. The Council Chair conducts Council meetings, signs documents on behalf of the Council and is considered the Council’s spokesperson to the public, the media, and the Provo City Mayor.
  2. A resolution acknowledging the election of the Chair and Vice-chair of the Provo Municipal Council for calendar year 2019. (19-001)
    • This resolution formalizes the result of the election.
Redevelopment Agency of Provo
  1. The election of Redevelopment Agency of Provo officers; chair and vice-chair. (19-001)
    • The Provo Municipal Council serves as the governing board of the Redevelopment Agency (RDA) and elects leadership at the first regular meeting of the year. The RDA Chair conducts the portions of Council’s meetings where redevelopment items are discussed (listed separately on the agendas).
  1. A resolution acknowledging the appointment of the Chair and Vice-Chair of the Redevelopment Agency of Provo City for calendar year 2019. (19-001)
    • This resolution formalizes the result of the election.
Action Agenda
  1. A resolution of intent to establish a permit parking program in the Pleasant View Neighborhood. (18-083)   
    • This is part of the process for establishing permit parking programs in Provo City. A public hearing is being held and, if the resolution passes, another will be held on February 5, 2019. This is an opportunity for residents in the affected area to voice their support or concerns.

What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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To send comments to the Council or weigh in on current issues, visit Open City Hall

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