Sunday, November 11, 2018

Citizens Agenda for Meetings on November 13, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
1:00 PM, Tuesday, November 13, 2018
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. Approval of minutes
  2. A report from Downtown Provo, Inc. (18-027)
    • A semiannual update from Downtown Provo Inc. on their current initiatives and successes, as well as updates on any programs or projects.
  3. A presentation on OnBase, the Council's new agenda management software (18-095)
    • As part of the City's Provo360 project, the Council made a transition from SIRE to OnBase Agenda Management as the primary software to manage Council agendas. The system introduces many new features which will help Council staff and other city staff to work more effectively to conduct city and Council business. The presentation will cover how the public and Council will use the available resources to access Council agendas and materials.
  4. A discussion on a proposal related to Neighborhood Housing Services of Provo and homes purchased with CDBG/HOME Dollars (18-076)
    • Several years ago, Neighborhood Housing Services (now known as NeighborWorks) purchased and rehabbed several houses using funds borrowed from the Redevelopment Agency that originally came from the Federal Government.  Based on the type and amount of funding used, the homes were required to remain affordable for specific durations of time. Recently, there has been interest in forgiving some of the loans. The RDA is concerned that should some of these houses no longer remain affordable, the Federal Government (HUD) could demand the funds back from Provo that were originally used to rehab them. The RDA is seeking guidance from the Council about whether to forgive the write-off amounts on all of the loans, the write-off amounts on some of the loans, and/or whether to establish a covenant between NeighborWorks and Provo City that would ensure the houses in question stay affordable.
  5. An update on the Interim Transportation Oriented Development (ITOD) zone as it relates to The Mix (18-097)
    • This update is about potential changes to the ITOD zone in the area of The Mix development.
  6. A comprehensive update on items from Economic Development (18-094)
    • The Council regularly asks the Economic Development Department to give updates.

Policy Items Referred from the Planning Commission
  1. A discussion on an ordinance to amend the Zone Map Classification of approximately 5.89 acres of real property, generally located at 1437 East 2300 North from Public Facilities (PF) to Residential Agricultural (RA). Rock Canyon Neighborhood (PLRZ20180239)
    • The property owner purchased the land in 2007 in order to create single family lots at a later date. The applicant has now applied for the necessary zone change and preliminary subdivision that would enable the property to be subdivided into three single-family lots. The property is currently a mostly vacant parcel that contains a storage building for the US Forest Service. Planning Commission recommended approval. This was previously heard by the Council, but sent back for review by the Planning Commission because of some changes regarding animal rights. Planning Commission recommended approval.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

Regular Meeting Agenda
5:30 PM, Tuesday, November 13, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  • A presentation of the Employee of the Month for October 2018
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. An ordinance to amend the General Plan Map regarding land west of the I-15 freeway and south of the Provo River. Lakewood, Sunset, Provo Bay, and Fort Utah Neighborhoods. (PLGPA20180225)
    • On a vote of 5:2, the Planning Commission recommended that the Municipal Council adopt the General Plan Land Use Map for the Southwest Area Neighborhood Plan, based on the efforts made by the Committee, neighbors, and staff to address the future development of the area. The Planning Commission recommended that the RES designation on the Map be defined as four units per acre as a net acreage calculation, rather than a gross acreage calculation. This recommendation is consistent with the recommendation of the West Side Advisory Committee. This had a first hearing at the October 23 Council meeting and was continued.
  2. A resolution approving an Environmental Assessment and a proposed Land and Water Conversion Fund property conversion. (17-036)
    • The public comment period was reopened for the draft environmental assessment for the Timp-Kiwanis Bounous property conversion. This is an update on the public comments received and a request to move it forward in the process.
  3. An ordinance amending the Zone Map Classification of approximately 5.89 acres located at 1437 E 2300 N from Public Facilities (PF) to Residential Agricultural (RA). Rock Canyon neighborhood. (PLRZ20180239)         

    • This is item 7 on the work meeting agenda.
  1. **THIS ITEM HAS BEEN CONTINUED** An ordinance amending Provo City Code Section 15.03.020(3) to update 2018 standards to 2019 standards. Citywide impact. (PLOTA20180348)        
    • This item was continued by the Planning Commission.
  2. **THIS ITEM HAS BEEN WITHDRAWN** An ordinance amending Section 14.06.020 to redefine "Family" to include four unrelated individuals. Citywide application. (PLOTA20180169)        
    • This item was withdrawn from the Planning Commission agenda.

What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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