Monday, October 8, 2018

Citizens Agenda for Meetings on October 9, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
2:00 PM, Tuesday, October 9, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A discussion on a conservation easement for Rock Canyon (17-085)
    • The Rock Canyon Preservation Alliance has presented the idea of placing a conservation easement on Rock Canyon to preserve the property’s natural habitat in the future. Brian Jones from Legal will update the Council on what is included in the current easement draft, and then Doug Robins from Parks and Recreation will present an alternative proposal. Afterwards, Erik Davis and Ginger Woolley from the Rock Canyon Preservation Alliance will respond.
  2. A discussion on a Council Intent Statement regarding the City Center location and the use of land in the downtown Provo area (18-093)
    • This is meant to convey Council’s intent regarding the proposed new facilities.
  3. A presentation on recommendations regarding a budget committee (18-075)
    • Since January 2018, the Council’s Budget and Audit Committee has not met, partially because members of the Council have been satisfied with budget explanations from the Administration, and partially because the Mayor’s Office, as the fulfillment of a campaign promise, put together an ad hoc committee to make recommendations regarding the composition and function of a citizens’ budget committee. In other words, there was a committee in place whose purpose was to research and discuss budget committees. This is a continuation of the discussion from the September 25 Council work meeting.
Policy Items Referred from the Planning Commission
  1. A discussion on a zone change request for the property generally located at 1776 S. Buckley Lane from Public Facilities (PF) to R1.6PD to facilitate a 33-lot subdivision. Provost South neighborhood. (PLRZ20180224)
    • This is the site of the former Utah County Jail. Provo City sought development proposals for the site and Gardner and Associates is currently under contract to purchase the site and construct 33 single-family homes. Planning Commission recommended approval.
  2. A discussion to add a home, located at 395 East 100 North, to the Provo Landmarks Register. Joaquin Neighborhood. (PLLN20180305)
    • Scott and Whitney Christopherson have nominated the house located at 395 E 100 N to the Provo Landmarks Register
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.


Regular Meeting Agenda
5:30 PM, Tuesday, October 9, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.

Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A recognition of Wayne Parker for his 15 years of service at the City of Provo and 35 years of service in city management.
  2. A presentation of the Leadership in Energy and Environmental Design (LEED) standards for the Energy Department's building.

Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.

Consent Agenda
  • Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.
  1. A joint resolution of the Provo City Mayor and Municipal Council appointing temporary Justice Court Judges for the Provo City Justice Court. (18-089)
    • State law allows for the appointment of temporary justice court judges when the regularly appointed justice court judge is absent or disqualified, including when he has recused himself due to a potential conflict of interest. The statute requires that the governing body appoint temporary justice court judges.
  2. A resolution reappointing Bob Conner as Provo City Constable to serve a four-year term. (18-091)
    • According to amendments made to Utah Code 17-25a-1, it is a requirement that the term for appointing a constable be four years. The current constable’s term has expired and a new appointment needs to be made. The constable’s duties include security at the Provo Justice Court, transporting inmates to and from the County jail, and serving warrants. The Constable Nominating Commission recommends reappointing Bob Conner to continue in his role as constable.

Action Agenda
  1. An ordinance amending the Zone Map Classification of approximately 5.89 acres of real property, generally located at 1437 East 2300 North from Public Facilities (PF) to Agricultural 1 (A1.1). Rock Canyon Neighborhood. (PLRZ20180239)
    • The property owner purchased the land in 2007 in order to create single family lots at a later date. The applicant has now applied for the necessary zone change and preliminary subdivision that would enable the property to be subdivided into three single-family lots. The property is currently a mostly vacant parcel that contains a storage building for the US Forest Service. Planning Commission recommended approval.
  2. A resolution appointing Hannah Salzl as Policy Analyst for the Provo City Municipal Council office. (18-092)
    • Some positions within the Council office require a resolution as part of the hiring process.
  3. A resolution regarding a pledge of support and to identify measures to be taken to address Utah's housing needs across the State and in Provo City. (18-070)            
    • Council reviewed an affordable housing resolution from the Salt Lake Chamber of Commerce at the September 25 work meeting and made some revisions.
  4. An ordinance amending the Zone Map Classification of approximately 7.37 acres of real property, generally located at 1776 South Buckley Lane from Public Facilities (PF) to One-Family Residential Planned Development (R1.6PD). Provost South Neighborhood. (PLRZ20180224)
    • This is item 4 on the work meeting agenda. This is the first hearing and possible formal vote after having discussed it in the work meeting.


What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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