Friday, September 21, 2018

Citizens Agenda for Meetings on September 25, 2018


Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL
Joint Meeting with Energy Board
12:00 PM, Monday, September 25, 2018
    • Council regularly schedules meetings with key boards and commissions to discuss current issues and ways to improve processes.
Business
  • A discussion on SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis for strategic planning
  • A discussion on reliability
  • A discussion on time-of-use rates
  • A discussion on resources and Utah Municipal Power Agency (UMPA)
Adjournment


PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, September 25, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A presentation on recommendations regarding a budget committee (18-075)
    • Since January 2018, the Council’s Budget and Audit Committee has not met, partially because members of the Council have been satisfied with budget explanations from the Administration, and partially because the Mayor’s Office, as the fulfillment of a campaign promise, put together an ad hoc committee to make recommendations regarding the composition and function of a citizens’ budget committee. In other words, there was a committee in place whose purpose was to research and discuss budget committees. Administration will present the recommendations regarding the citizens’ budget committee.
  2. A discussion regarding the Salt Lake Chamber's Affordable Housing Resolution (18-089)
    • Brynn Mortensen, Public Policy Analyst with the Salt Lake Chamber, came to the August 7 Work Meeting and presented on issues that Provo City could address, including information on the way we handle land use and housing policy at the local level. She presented the research from the Kem C. Gardner Policy Institute, which included actionable steps that cities, towns and counties can take to examine their housing policies and make a difference.
    • The Affordable Housing Resolution is the next step that the Salt Lake Chamber is asking cities to take. They have indicated there will be a public list of cities that approve the resolution and include those that did not approve the resolution. Thus far, there have been three passed in the state at the local level: Draper City, Farmington City, and Box Elder County.
    • At the September 18 Housing Committee meeting, the Committee discussed the action steps and proposed making slight amendments to the wording and gave general consensus based on this recommendation.
  3. A discussion regarding public comments received from the Draft Environmental Assessment and an update on the Final Environmental Assessment preparation for the proposed Land and Water Conversion Fund property conversion (17-036)
    • The draft environmental assessment for the Timp-Kiwanis Bounous Park conversion finished its public comment period and those comments will be discussed in addition to next steps for the process.
  4. A discussion on temporary Justice Court judges (18-089)
    • State law allows for the appointment of temporary justice court judges when the regularly appointed justice court judge is absent or disqualified, including when he has recused himself due to a potential conflict of interest. The statute requires that the governing body appoint temporary justice court judges.
  5. A discussion on the appointment of a Justice Court Constable (18-091)
    • According to amendments made to Utah Code 17-25a-1, it is a requirement that the term for appointing a constable be four years. The current constable’s term has expired and a new appointment needs to be made. The constable’s duties include security at the Provo Justice Court, transporting inmates to and from the County jail, and serving warrants. The Constable Nominating Commission recommends reappointing Bob Conner to continue in his role as constable.
Policy Items Referred from the Planning Commission
  1. A discussion on a request for a Zone Change from Public Facilities (PF) to Agriculture 1 (A1.1) for 5.89 acres located at 1437 E 2300 N. Rock Canyon Neighborhood. (PLRZ20180239)
    • The property owner purchased the land in 2007 in order to create single family lots at a later date. The applicant has now applied for the necessary zone change and preliminary subdivision that would enable the property to be subdivided into three single-family lots. The property is currently a mostly vacant parcel that contains a storage building for the US Forest Service. Planning Commission recommended approval.
  2. A presentation on ranked choice voting by FairVote (18-088)
    • Ranked choice voting was recently discussed by the Policy Governance Committee. FairVote was asked to present more information. Ranked choice voting allows voters to rank candidates in order of choice. If your top candidate can’t win, your vote counts for your next choice, until someone wins with a majority. Utah passed legislation earlier this year to allow cities to pilot ranked choice voting.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.
Adjournment




PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, September 25, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. Neighborhood spotlight - Rock Canyon Neighborhood
  2. A presentation of the Employee of the Month for September 2018
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. A resolution authorizing certain Provo City Administrative Services and Finance personnel to continue to manage the Public Treasurer's Investment Fund. (18-090)
    • The Utah Office of the State Treasurer is rolling out a new online Public Treasurer’s Investment Fund account management platform and the Council is required to authorize the individual Provo City employees who will be able to make changes to the City’s PTIF accounts. This must be done via resolution.
  2. An ordinance amending the Zone Map Classification of approximately 5.89 acres of real property, generally located at 1437 East 2300 North from Public Facilities (PF) to Agricultural 1 (A1.1). Rock Canyon Neighborhood. (PLRZ20180239)
    • This is item 6 on the work meeting agenda. This is the first hearing and possible formal vote after having discussed it in the work meeting.
  3. **ITEM HAS BEEN CONTINUED**An ordinance amending Provo City Code to increase buffering requirements and transitional standards when certain uses are adjacent to a residential zone. City-wide Impact. (PLOTA20180216)             
    • This was not ready to be heard.
  4. **ITEM HAS BEEN CONTINUED**An ordinance amending Provo City Code to increase the amount of residential development in the Regional Shopping Center (SC3) Zone. City-wide Impact. (PLOTA20180231)
    • This was not ready to be heard.
  5. **ITEM HAS BEEN CONTINUED**An ordinance to amend the General Plan regarding the future Land Use Map that included Provo City Land west of the I-15 freeway, and south of the Provo River. Lakewood, Sunset, Provo Bay, and Fort Utah Neighborhoods. (PLGPA20180225)
    • This was not ready to be heard.
  6. A resolution appropriating $75,000 in the Fire Department, General Fund for fire station equipment improvements applying to the fiscal year ending June 30, 2019. (18-087)
    • Each of Provo’s Fire Stations is equipped with a mechanical system which removes diesel emissions created by the various fire engines and vehicles. Several stations throughout the City have failing systems, which have resulted in costly repairs over the last two years. Facilities and the Fire Department have explored new systems which would be less expensive and more reliable. This is a request for the funds to purchase the equipment.
  7. An ordinance amending Provo City Code Chapter 14.41 (Home Occupations) to better preserve the residential character of Neighborhoods. (PLOTA20180109)
    • A number of recent major home occupation requests have been controversial in their evaluation of possible impacts on their associated neighborhoods. After discussion in a work session, Council requested consideration of some amendments and this request was sent to the Planning Commission.
    • At the Council work meeting on August 7, 2018, it was found that the version of the code amendment given to the Planning Commission was not the same version developed by the Council. To eliminate potential confusion as to the content of the document and what the Planning Commission had intended to recommend, the Council returned the initial draft to the Planning Commission. This Planning Commission staff report highlights the differences between the two versions. After reviewing the initial draft, the Planning Commission has recommended approval.
    • This had a first hearing at the September 11 Council meeting and a request was made to continue it for more discussion.
  8. **ITEM TO START AT/AFTER 6:30 PM** A public meeting allowing for the presentation of arguments for and against the proposition to issue up to $69 million of general obligation bonds for the purpose of financing the costs of acquiring, constructing, and equipping in the downtown area a new police and fire headquarters, emergency dispatch center, and city hall; acquiring, constructing, and equipping a new fire station to replace the fire station on Canyon Road, and providing for related improvements in Provo City. (18-073)
    • This and the following items on the agenda are steps required as part of the process of Provo City placing a general obligation bond on the ballot. More information on the proposed Provo Police, Fire & City Facilities Bond can be found at VoteProvo.com.
  9. A public hearing regarding (i) the proposed issuance of up to $69 million of general obligation bonds for the purpose of financing the costs of acquiring, constructing, and equipping in the downtown area a new police and fire headquarters, emergency dispatch center, and city hall; acquiring, constructing, and equipping a new fire station to replace the fire station on Canyon Road, and providing for related improvements in Provo City; and (ii) the economic impact of the project on the private sector. (18-073)
  10. A resolution establishing certain procedures relating to the holding of a bond election relating to the proposed issuance of up to $69 million of general obligation bonds for the purpose of financing the costs of acquiring, constructing, and equipping in the downtown area a new police and fire headquarters, emergency dispatch center, and city hall; acquiring, constructing, and equipping a new fire station to replace the fire station on Canyon Road, and providing for related improvements in Provo City. (18-073)
Adjournment




What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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