Monday, September 10, 2018

Citizens Agenda for Meetings on September 11, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:

Work Meeting Agenda
1:00 PM, Tuesday, September 11, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

  1. A presentation on Sewer Infrastructure (17-131)
  2. A discussion on Fire Station diesel emissions (18-087)
    • Each of Provo’s Fire Stations is equipped with a mechanical system which removes diesel emissions created by the various fire engines and vehicles. Several stations throughout the City have failing systems, which have resulted in costly repairs over the last two years. Facilities and the Fire Department have explored new systems which would be less expensive and more reliable. Fire Chief Jim Miguel will present and share a request for an appropriation which would come to a future Council meeting for approval.

Policy Items Referred from the Planning Commission
  1. A discussion on a request for a code amendment to Provo Code Chapter 14.20 (SC3 Zone) to establish an open space requirement for the residential portion of mixed-use developments within this zone. Citywide impact. (PLOTA20180113)
    • In medium and high-density zones in Provo, the City code requires a certain amount of open space or on-site amenities in a project. This ensures that a completed project offers amenities that contribute to a high quality of life for residents of the units. In January 2017, the Council approved a residential mixed-use element in the Regional Shopping Center (SC3) zone. This proposal from the Community Development Department would ensure that any residential projects occurring in the SC3 zones in the City would have a similar open space/amenity requirement. The Planning Commission recommended approval.
  2. A discussion on a request for a code amendment to Chapter 14.41 of the Provo City Code regarding various changes to the allowances and requirements of Home Occupations, including but not limited to the addition of certain definitions related to Home Occupations, limitations on promotional meetings, changes related to the number of customers and employees allowed with major home occupations, and the non-allowance for an accessory apartment and a major home occupation to be operated at the same time. Citywide impact. (PLOTA20180109)
    • A number of recent major home occupation requests have been controversial in their evaluation of possible impacts on their associated neighborhoods. After discussion in a work session, Council requested consideration of some amendments and this request was sent to the Planning Commission.
    • At the Council work meeting on August 7, 2018, it was found that the version of the code amendment given to the Planning Commission was not the same version developed by the Council. To eliminate potential confusion as to the content of the document and what the Planning Commission had intended to recommend, the Council returned the initial draft to the Planning Commission. This Planning Commission staff report highlights the differences between the two versions. After reviewing the initial draft, the Planning Commission has recommended approval.
  1. An update on City budget carryovers (18-005)
    • Finance Department will provide an update on how carryover money from the budget has been used or allocated.
  2. A discussion on the Second Amended Interlocal Agreement between Provo City and Utah County regarding the West Side Connector. (18-085)
    • The City often enters ‘interlocal agreements’ (ILA) with other government agencies, which outline how the agencies will work together on a particular cooperative effort, or how funding is to be allocated. When the Westside Connector was constructed, Provo City entered an ILA with Utah County which highlighted how County tax revenue for transportation would be allocated to reimburse City expenses associated with the Westside Connector. State Code (11-13-202.5(1)(b)) requires the City’s legislative body, in this case the City Council, to approve ILAs related to the construction of a facility or that provide for the sharing of tax revenues. The original agreement required that any future amendments should also be approved by the Council. The Council has an opportunity to review the amended ILA before authorizing execution of the agreement.
  3. A presentation by Hansen, Bradshaw, Malmrose & Erickson regarding the audit of the City's financial statements and activities for fiscal year 2018. (18-006)
    • The City’s fiscal year concluded on June 30, 2018. In preparation for the annual audit of the City’s financial accounting and activities, the City’s auditors (Hansen, Bradshaw, Malmrose & Erickson) will present a brief report to the Council. The Council may also ask questions and discuss various aspects of the audit.

Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

Regular Meeting Agenda
5:30 PM, Tuesday, September 11, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation introducing the Provo Youth City Council
  2. A presentation by the Justice Court of the Annual Justice Court Report
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. A public hearing regarding a proposed expansion of the Pleasant View permit parking program. (18-083)
    • The Council received a petition from residents of the Pleasant View neighborhood regarding a parking permit program. This item is a public hearing to gauge public interest in the matter. The Council will determine whether or not to direct the Parking Committee to study the proposal and related issues.
  2. An ordinance amending Provo City Code to establish an open space requirement for residential portions of Mixed-Use Developments within the Regional Shopping Center (SC3) Zone. Citywide Impact. (PLOTA20180113)
    • This is item 3 on the work meeting agenda. This is the first hearing and possible formal vote after having discussed it in the work meeting.
  3. An ordinance amending Provo City Code regarding allowances and requirements of Home Occupations. Citywide Impact. (PLOTA20180109)
    • This is item 4 on the work meeting agenda. This is the first hearing and possible formal vote after having discussed it in the work meeting.
  4. A resolution authorizing the Mayor to approve a Second Amended Interlocal Cooperation Agreement with Utah County regarding a highway project known as the "West Side Connector." (18-085)
    • This is item 6 on the work meeting agenda. The Council will consider approving a resolution authorizing the Mayor to complete the amended agreement.
  5. **CONTINUED TO A FUTURE MEETING** An ordinance amending Provo City Code to increase the amount of residential development in the Regional Shopping Center (SC3) Zone. Citywide Impact. (PLOTA20180231)
    • This item was previously noticed for this meeting and is not ready to be heard.


What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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To send comments to the Council or weigh in on current issues, visit Open City Hall

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