Friday, July 6, 2018

Citizens Agenda for Meetings on July 10, 2018

Citizens Agenda
Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx


PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:30 PM, Tuesday, July 10, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A discussion regarding public feedback on potential financing options for office space for police, fire, dispatcher, and other Provo City personnel. (18-073)
    • Y2 Analytics conducted a series of surveys designed to gauge levels of public’s support for building new office space for police, fire, dispatcher, and other Provo City personnel. Representatives from Y2 Analytics will share the survey results, and the Council will discuss various options for moving forward, if desired.
  2. A discussion on a police compensation proposal (18-069)
    • Recent discussion during the budget approval process identified a change in priorities in the Police Department to address compensation changes to attract and retain officers. A proposal supported by the Administration and the Police Chief will be presented. It would eliminate the five new Police Department positions and a position in the Economic Development Department to provide increased starting pay for police officers, add an additional career series for senior officers, and adjust compensation for the management level.
  3. A discussion on the 3rd Quarter Financial Report for Fiscal Year 2018 (18-074)
    • Quarterly Financial Reports provides unaudited summary information about Provo City’s revenue and expenses for the third quarter of fiscal year 2018, ended March 31, 2018. The report includes information about the City’s General Fund, Special Revenue funds (Library), and Enterprise funds (Golf Course, Water, Waste Water, Energy, Storm Drain, Sanitation). This report ensures that the City Municipal Council and City Administrators can consistently monitor the City’s financial and budgetary transactions, providing timely and transparent financial information that can lead to educated decisions about the City’s present and future.
  4. A discussion on the Real Estate Purchase Agreement and Development Agreement for a medical school at the golf course (17-136)
    • The Administrative Staff and the developers of the new medical school (being built on the a portion of the golf course property) have now exchanged draft agreements several times and are now ready to bring a substantially complete agreement to the Council for review, discussion and verification that the documents substantially conform to the direction and discussion that transpired in the January 2018 Municipal Council meeting.
  5. A presentation on recommendations regarding a budget committee (18-075)
    • Since January 2018, the Council’s Budget and Audit Committee has not met, partially because members of the Council have been satisfied with budget explanations from the Administration, and partially because the Mayor’s Office, as the fulfillment of a campaign promise, put together an ad hoc committee to make recommendations regarding the composition and function of a citizens’ budget committee. In other words, there was a committee in place whose purpose was to research and discuss budget committees. Administration will present the recommendations regarding the citizens’ budget committee.
  6. A discussion on a proposal related to Neighborhood Housing Services of Provo and homes purchased with CDBG/HOME Dollars(18-076)
    • Several years ago, Neighborhood Housing Services (now known as NeighborWorks) purchased and rehabbed several houses using funds borrowed from the Redevelopment Agency that originally came from the Federal Government.  Based on the type and amount of funding used, the homes were required to remain affordable for specific durations of time. Recently, there has been interest in forgiving some of the loans. The RDA is concerned that should some of these houses no longer remain affordable, the Federal Government (HUD) could demand the funds back from Provo that were originally used to rehab them.




Policy Items Referred from the Planning Commission
  1. A discussion on a proposed zone change from A1.5 to Low Density Residential to accommodate a subdivision of 5,000 square-foot lots, located at approximately 2100 West 820 North. Lakeview South Neighborhood. (17-0018R)
  2. A discussion on adopting the Timp Neighborhood Plan as an addition to Appendix 'H' (Neighborhood Plans) of the General Plan. Timp Neighborhood. (PLGPA20180168)
    • Beginning in 2017, residents of the Timp neighborhood began meeting to discuss the future of their neighborhood, important values they wanted to protect, and how they envisioned the future of the neighborhood progressing. After establishing a framework, residents requested that the Provo City Community
      Development Department commit staff time to helping the neighborhood begin to
      construct a formal neighborhood plan. This process began in September of 2017 with  additional support also being contributed from a group of students attending Brigham Young University. Collectively, the City staff, neighborhood residents, and student participants have developed the following recommended text to be considered for adoption as the Timp Neighborhood Plan. Planning Commission recommended approval
      .
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.


PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, July 10, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.
Approval of Minutes

Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. Presentation of the new Miss Provo Court
  2. Recognition of individuals for services related to the Ice Sheet
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. An ordinance amending Provo City Code to adopt provisions of the Utah Government Records Access and Management Act by reference, comply with the appeals board composition required by the act, and clarify the application of the act to Provo City. (18-072)
    • Provo’s ordinance regarding information requests is being updated to provide continuity and consistency with state law. The language makes sure Provo is in compliance even when changes are made at the state level.
  1. An ordinance amending Provo City Code to allow an ad hoc deputy recorder to perform city recorder duties as needed. (18-071)
    • The City Recorder is allowed to appoint deputies to assist in their duties. Some changes are being requested in the guidelines for the Deputy Recorder.
  2. A resolution appropriating $116,643 in the General Fund, Police Department to increase police compensation applying to the fiscal year ending June 30, 2019 (18-069)
    • Recent discussion during the budget approval process identified a change in priorities in the Police Department to address compensation changes to attract and retain officers. A proposal supported by the Administration and the Police Chief will be discussed in the work session. It would eliminate the five new Police Department positions and a position in the Economic Development Department to provide increased starting pay for police officers, add an additional career series for senior officers, and adjust compensation for the management level.
  3. An ordinance amending the zone map classification of approximately 3.1 acres of real property, generally located at 2100 West 820 North, from Agricultural (A1.5) to Low Density Residential (LDR). Lakeview South Neighborhood. (17-0018R)
  4. A resolution to adopt the Timp Neighborhood Plan as a component of the Provo City General Plan. Timp Neighborhood. (PLGPA20180168)


    • Beginning in 2017, residents of the Timp neighborhood began meeting to discuss the future of their neighborhood, important values they wanted to protect, and how they envisioned the future of the neighborhood progressing. After establishing a framework, residents requested that the Provo City Community
      Development Department commit staff time to helping the neighborhood begin to
      construct a formal neighborhood plan. This process began in September of 2017 with  additional support also being contributed from a group of students attending Brigham Young University. Collectively, the City staff, neighborhood residents, and student participants have developed the following recommended text to be considered for adoption as the Timp Neighborhood Plan. Planning Commission recommended approval.
  1. CONTINUED TO A FUTURE COUNCIL MEETING: VP Homes request a Zone Change from A1.5 to R1.6PD for approximately three acres, located at 1138 N Geneva Road to allow for a twelve-lot subdivision (Lakeview Meadows). Lakeview North Neighborhood. (PLRZ20180089)
    • This was not ready to be heard at the Council meeting.
Adjournment

What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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To send comments to the Council or weigh in on current issues, visit Open City Hall