Sunday, March 25, 2018

Citizens Agenda for Meetings on March 27, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL
Joint Meeting with Landmarks Commission
12:00 PM, Tuesday, March 27, 2018
    • Council regularly schedules meetings with key boards and commissions to discuss current issues and ways to improve processes.
  1. A review of the purpose and duties of the Landmarks Commission.
    • The Landmarks Commission consists of seven Provo residents, appointed by the Mayor, who survey and inventory historic resources of Provo as well as conduct reviews and make recommendations concerning historic preservation issues, among other duties.
  2. A discussion of the Landmarks Commission initiatives.
    • Historic Home Tour
    • Walking Tour App
    • Outreach and social media
    • Preservation Awards
    • CLG Grants Projects
  3. A discussion on Landmarks Priorities.
    • Incentives
    • Surveys
  4. A discussion on how the City Council can help the Landmarks Commission.
    • Adopt incentives
    • Funding



PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, March 27, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A discussion on a proposed amendment to the C-PACE agreement (16-092)
    • Commercial Property Assessed Clean Energy (C-PACE) is a State-run program that finances energy efficiency, renewable energy, and water conservation upgrades to commercial properties. On September 6, 2016, the Council passed a resolution approving a C-PACE agreement with the Governor’s Office of Energy Development. The agreement outlined how an entity would be able to use C-PACE funding within Provo City. The C-PACE program was significantly updated during the 2017 State legislative session. Shawna Cuan, Managing Director of the Governor’s Office of Energy Development, will present the changes to C-PACE and explain how they affect Provo City.
  2. An update on Downtown Provo Inc. (18-027)
    • Quinn Peterson from Downtown Provo, Inc. (DPI) will present on what DPI is doing to benefit downtown Provo.
  3. A presentation on the Parks and Recreation Department and potential budget requests (18-005)
    • These presentations are in anticipation of the budget for the next fiscal year. The Parks and Recreation Department will report on how they’re performing with their budgets and what they may need to accomplish their goals.
  4. A presentation on the Five-Year Capital Improvement Plan (18-005)
    • Every year, the Finance Division prepares a Five-Year Capital Improvement Plan (CIP) and presents the CIP to the Council in advance of the budget season. The CIP is a short-range plan which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan.
Policy Items Referred From the Planning Commission
  1. A discussion on a proposed Zoning Ordinance amendment to Section 14.41 Major Home Occupations to extend daytime business hours from 5:00 pm to 7:00 pm, and a discussion of possible changes to the Home Occupations chapter generally (17-0025OA)
    • At recent work and Council meetings, the Council has considered an applicant’s request to extend daytime business hours from 5:00 pm to 7:00 pm. (The Planning Commission’s recommendation was to extend the businesses hours to 9:00 pm.) Several Council members expressed concern about the implications of longer hours being the default for major home occupations across the City. Council Member Dave Sewell has prepared a presentation for the Council’s consideration that proposes a different standard for operating hours than in the recent proposal and identifies several additional proposed changes to the home occupation ordinance, based on suggestions from constituents, Council Member Stewart, and Community Development staff.
  1. A discussion on a General Plan Map Amendment from Commercial to Residential for 1.52 acres of land located at 490 South State Street. Maeser Neighborhood  (17-0002GPA)
    • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. A discussion on a Zone Change from General Commercial (CG) to High Density Residential (HDR) for 1.92 acres of land located at 422-490 South State Street. Maeser Neighborhood. (17-0010R)
    • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  2. A discussion on a text amendment to Chapter 14.30 (Supplementary Apartment Overlay) to adjust the parking standards. Citywide Impact. (PLOTA20180025)
    • There are two areas of the City where the Supplementary Apartment Overlay (S) exists, both being adjacent to BYU Campus. The (S) Overlay is very similar to the Accessory Apartment Overlay zone with one clear distinction – the number of allowed unrelated individuals. The (A) overlay allows two unrelated individuals to reside in a legally established accessory apartment, while the (S) overlay allows four unrelated individuals to reside in a legally established accessory apartment. Despite the difference in occupancy, the required parking ratio is the same; four spaces are to serve the principal residence and the accessory apartment. It is proposed that the parking standards be raised two additional spaces to reflect the higher occupancy allowance of the (S) overlay.
Redevelopment Agency Item
  1. A discussion on the Downtown Provo Parking Structure terms of agreement (18-034)
    • On Monday, March 19, Mayor Kaufusi and representatives from Utah County and PEG Development signed a terms sheet regarding the development of parking structures in downtown Provo. The legal agreement will likely be negotiated within 90 days from when the term sheet was signed. While the Council is not legally required to ratify the term sheet, it is still appropriate for the Council to provide input, if desired.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.


PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, March 27, 2018

Opening Ceremony
  • Items in this category do not involve legislative action.
Approval of Minutes

Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation of the March 2018 Employee of the Month.

Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Consent Agenda
  1. An ordinance amending Provo City Code regarding the recodification of Provo City Code. (18-033)
    • In the past, the Provo City Code was not available online and was printed and distributed widely in a hardcopy format. Each year, a new volume of the City Code was published as the “Provo City Code, 2008 Edition,” the “Provo City Code, 2009 Edition,” etc. The first part of the code (Title1) would also be updated with the current volume’s year to say that the current version of the City Code superseded any previously codified version. Because the Provo City Code is primarily accessed online now, the Code can technically be updated after any Council meeting throughout a given year. As a result, staff are proposing that the Council alter the language of Title 1 to remove the year from the Title.
Action Agenda
  1. A resolution ratifying the Mayor's signature on the first addendum to the Fifth Amended Interlocal Cooperation Agreement between Provo City and Utah County relating to the Ice Sheet Authority. 
    • Provo City and Utah County entered into an interlocal agreement in 1996 that created an Ice Sheet Authority tasked with constructing, maintaining, and operating the Peaks Ice Arena. Changes to this agreement have been made over the years to correct errors and to update the terms as needed. This addendum changes the length of time from a Notice of Termination to when the auction stage would be triggered from 12 months to 13 months. 
  2. An ordinance granting Zayo Group LLC a nonexclusive franchise to operate a telecommunications network in Provo City, Utah. (18-010)
    • This is a fairly standard required franchise agreement required for operating within the city. A minor change to the section on the dedication of fiber was made.
  1. A resolution appropriating $178,620 in the Fire Department, General Fund for the purchase of wild fire equipment and other needs applying to the fiscal year ending June 30, 2018. (18-031)
    • The Fire Department recently received compensation for helping fight fires in other locations during the past year. The compensation is greater than what Provo’s Fire Department had to spend on these other fires. As a result, the Fire Department staff would like to use the excess money to purchase equipment that will help them fight wildfires in the future.
  1. A resolution amending the General Plan Land Use Map designation for property generally located at 490 South State Street from Commercial to Residential. Maeser Neighborhood.  (17-0002GPA)
    • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. An ordinance amending the zone map classification of approximately 1.92 acres of real property, generally located at 422-490 South State Street, from General Commercial to High Density Residential. Maeser Neighborhood. (17-0010R)
    • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  2. An ordinance amending Provo City Code regarding parking requirements in the Supplementary Residential (S) Overlay Zone. Citywide Impact. (PLOTA20180025)
    • There are two areas of the City where the Supplementary Apartment Overlay (S) exists, both being adjacent to BYU Campus. The (S) Overlay is very similar to the Accessory Apartment Overlay zone with one clear distinction – the number of allowed unrelated individuals. The (A) overlay allows two unrelated individuals to reside in a legally established accessory apartment, while the (S) overlay allows four unrelated individuals to reside in a legally established accessory apartment. Despite the difference in occupancy, the required parking ratio is the same; four spaces are to serve the principal residence and the accessory apartment. It is proposed that the parking standards be raised two additional spaces to reflect the higher occupancy allowance of the (S) overlay.
  3. Consideration of the proposed terms of agreement regarding a parking structure in downtown Provo (18-034)
    • On Monday, March 19, Mayor Kaufusi and representatives from Utah County and PEG Development signed a terms sheet regarding the development of parking structures in downtown Provo. The legal agreement will likely be negotiated within 90 days from when the term sheet was signed. While the Council is not legally required to ratify the term sheet, it is still appropriate for the Council to provide input, if desired.
Redevelopment Agency of Provo
  1. Consideration of the proposed terms of agreement regarding a parking structure in downtown Provo (18-034)
    • If the Council passes a resolution regarding agenda item 9, it also needs to be passed by the Redevelopment Agency of Provo.
Adjournment




What do those numbers at the ends of the agenda items mean?
    • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
    • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil

To send comments to the Council or weigh in on current issues, visit Open City Hall