Thursday, March 1, 2018

Citizens Agenda for Meetings on March 6, 2018


Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 PM, Tuesday, March 06, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

  1. An update on the Victim Services Grant (18-028)
    • The Provo Police Victim Services Division is mostly funded by local, State, and Federal grants. They are required (as part of the grant) to provide the Council with two updates per year on the grants.
  2. A discussion on a proposal on reestablishing a youth council program (18-030)
    • Provo City has had a youth council program in past years; however, due to a lack of funding, the program was put on hold. Last year, the Council approved $2,500 its budget to reestablish the program. Since then, volunteers from Communities that Care have offered to provide a volunteer to recruit and oversee students who could serve on a youth council.
  3. A presentation on the Police Department and potential budget requests (18-005)
    • These presentations are in anticipation of the budget for the next fiscal year. The Police Department will report on how they’re performing with their budgets and what they may need to accomplish their goals.
  4. A presentation on the Fire Department and potential budget requests (18-005)
    • These presentations are in anticipation of the budget for the next fiscal year. The Fire Department will report on how they’re performing with their budgets and what they may need to accomplish their goals.
  5. A discussion on an appropriation for the Fire Department (18-031)
    • The Fire Department recently received compensation for helping fight fires in other locations during the past year. The compensation is greater than what Provo’s Fire Department had to spend on these other fires. As a result, the Fire Department staff would like to use the excess money to purchase equipment that will help them fight wildfires in the future.
  6. A presentation on the Innovation Program (18-029)
    • As part of the FY2018 Budget, the Council approved $100,000 for an innovation program. The idea was that City employees could submit project proposals that would help improve City services and/or save money in the long run. The presentation will highlight the projects that received funding through the innovation program and how they were selected.
  7. A discussion on an amendment to the Provo City Code regarding recodification of the City Code. (18-033)
    • In the past, the Provo City Code was not available online and was printed and distributed widely in a hardcopy format. Each year, a new volume of the City Code was published as the “Provo City Code, 2008 Edition,” the “Provo City Code, 2009 Edition,” etc. The first part of the code (Title1) would also be updated with the current volume’s year to say that the current version of the City Code superseded any previously codified version. Because the Provo City Code is primarily accessed online now, the Code can technically be updated after any Council meeting throughout a given year. As a result, staff are proposing that the Council alter the language of Title 1 to remove the year from the Title.
  8. A discussion on the General Plan update (18-032)
    • Since December, Council members have been providing input on various updated drafts of the General Plan. With the support of the Policy Governance Committee, their feedback has been incorporated by staff into the most recent draft. The next step in updating the General Plan is to gather public feedback on the latest version. Staff will request Council’s permission to pursue public feedback on the current draft of the General Plan.
Policy Items Referred From the Planning Commission
  1. **CONTINUED to March 27 work meeting** A discussion on a General Plan Map Amendment from Commercial to Residential for 1.52 acres of land located at 490 South State Street. Maeser Neighborhood (17-0002GPA)
    • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  2. **CONTINUED to March 27 work meeting** A discussion on a Zone Change from General Commercial (CG) to High Density Residential (HDR) for 1.92 acres of land located at 422-490 South State Street. Maeser Neighborhood. (17-0010R)
    • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  3. A discussion on a proposed Zoning Ordinance amendment to Section 14.41 Major Home Occupations to extend the hours of operation from 5:00 pm to 9:00 pm. Citywide Impact. (17-0025OA)
    • This is a request to change the limitations for Major Home Occupations, extending the business hours involving an outside employee from 5:00 pm to 9:00 pm.
  4. A discussion on a proposal to adopt by resolution a Complete Streets Policy and incorporate said policy as an appendix to the General Plan. Citywide impact. (PLGPA20180028)
    • This item was continued by Planning Commission but Community Development staff believe that the Complete Streets Policy is significant enough for Council to learn about, even before Planning Commission is prepared to make a recommendation. The goal is to make Council members aware and better prepared to make a decision on the Complete Streets Policy in future meetings.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:30 PM, Tuesday, March 06, 2018


Opening Ceremony
  • Items in this category do not involve legislative action.
Approval of Minutes

Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation from Sarah Simons and Utah County Health Department regarding vaping.
  2. A presentation of the Golden Spoke Winter Bicycle Commuter Award
  3. Presentation of the Employee of the Month for January 2018
  4. A presentation by the Covey Center of “Barefoot in the Park”
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. **CONTINUED to a future Council meeting** A resolution to adopt the Complete Streets Policy as a component of the Provo City General Plan. (PLGPA20180028)
    • This was continued by the Planning Commission so it is not ready to be formally heard by the Council.
  2. **CONTINUED to a future Council meeting** An ordinance amending requirements for street access into buildings in the General Downtown (DT1) and Downtown Core (DT2) zones. Downtown, Timp, Joaquin, North Park, Maeser, Franklin, and Dixon Neighborhoods. (PLOTA20180032)
    • This was continued by the Planning Commission so it is not ready to be formally heard by the Council.
  1. An ordinance amending Provo City Code Chapter 6.18 (Fire Alarm Regulations) and Provo City Consolidated Fee Schedule to prevent over-frequency of false alarms. (17-133)
    • This is the result of an in-depth review of Fire Department fees and it was recommended that a False Alarm Fee be added in order to strengthen enforcement of fire alarm regulations and prevent the frequent occurrence of false alarms. There is also a proposed amendment to Provo City Code regarding fire alarms that details the circumstances where a fee would be charged as well as the regulations regarding alarms.
  1. An ordinance amending Provo City Code regarding major home occupations. Citywide Impact. (17-0025OA)
    • This is a request to change the limitations for Major Home Occupations, extending the business hours involving an outside employee from 5:00 pm to 7:00 pm.
  2. An ordinance amending Provo City Code to increase the minimum number of residential units giving rise to a requirement for recreational amenities in the General Downtown (DT1) Zone. Downtown Neighborhood. (16-00023OA)
    • This is a request to change the ordinance in 14.21A.160 that requires new developments that have more than five units to provide ten percent of the gross floor area as amenity space. This would change the minimum of five units to twenty units for this requirement to apply. This had a first hearing at the February 20 Council meeting and was continued to allow for more input and review.
  3. **CONTINUED to a future Council meeting**An ordinance amending Provo City Code to allow Dental Laboratories as a permitted use in the Community Shopping Center (SC2) Zone. Citywide impact. (18-0001OA)
    • This is a request to add dental labs as a permitted use in this zone. The current code allows for dental offices are listed, but not dental labs. The Standard Land Use (SLU) code 6515 normally consists of dental labs and drug rehabilitation. Since drug rehabilitation is not one of the uses being requested, it will be listed as SLU 6515 - Dental Lab Only. This had a first hearing at the February 20 Council meeting and was continued to allow for more input and review.
  4. **CONTINUED to March 27 Council meeting**A resolution amending the General Plan Land Use Map designation for property generally located at 490 South State Street from Commercial to Residential. Maeser Neighborhood (17-0002GPA)
    • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  5. **CONTINUED to March 27 Council meeting**An ordinance amending the zone map classification of approximately 1.92 acres of real property, generally located at 422-490 South State Street, from General Commercial to High Density Residential. Maeser Neighborhood. (17-0010R)
    • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  6. An ordinance amending the previously enacted Ordinance 2017-51 regarding rental contracts. (17-104)
    • In November 2017, Council adopted an ordinance about rental law. In January 2018, the Council revisited the ordinance after several revisions were proposed. Since then, the Zoning Committee has considered the proposed revisions and would now like to recommend an updated version of the ordinance for the Council’s consideration. Some of the revisions include:
      • Changing the effective date from March 1st, 2018 to August 1st, 2018.
      • Changing the title from “Contract Required” to “Rental Disclosure Required.” 
      • Adding “or lessor’s agent,” throughout in order to handle the property manager issue. 
      • Adding an affirmative defense if the lessee has requested the disclosure in writing but has not been provided it. 
      • Adding “acknowledging the lease of the property” to (4)(d).  
      • Adding back language regarding “reasonable cause” to subsection (5).

    Adjournment




    What do those numbers at the ends of the agenda items mean?
      • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
      • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
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