Friday, February 2, 2018

Citizens Agenda for Meetings on February 6, 2018

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx 
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 PM, Tuesday, February 6, 2018
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
Business
  1. An introduction of Karen Larsen, recommended Director of Customer Service (18-020)
  • An ordinance was passed on January 23, 2018, creating the Department of Customer Service. It was previously a division under the Mayor’s office. Mayor Kaufusi is recommending the appointment of the current division head, Karen Larsen, as the department director. Consent of the Council is required for these appointments. This will be voted on in the regular Council meeting.
  1. A presentation on the Provo Library and potential budget requests (18-005)
  • The Council has asked to hear from various departments and have them share information on likely budget requests in advance of receiving the tentative Provo City budget in May.
  1. A presentation on the Administrative Services Department and potential budget requests (18-005)
  • The Council has asked to hear from various departments and have them share information on likely budget requests in advance of receiving the tentative Provo City budget in May.
  1. A discussion on a post-performance sales tax increment agreement at East Bay Shopping Center (18-021)
  • The Economic Development Department will present an overview and proposal for a potential sales tax increment agreement with the new owners of the East Bay Shopping Center in order to provide retail incentives to offset certain costs in attracting new tenants to the shopping center. The new owners will be present at the meeting to answer questions. The purpose is to work with the new property owners of the East Bay Shopping Center to create an incentive agreement to backfill historically vacant storefronts.
  • The model for this incentive would be similar to that used at the Parkway Village located on University Parkway. The agreement would allow the owners to recoup up to half of their out-of-pocket expenses and then share additional tax revenue if additional time remains on the term of the agreement, up to actual costs.
  1. A discussion on aid to Construction Transfer Funding (18-024)
  • An existing Provo Power customer is interested in expanding a data center in Provo, but requires a substantial amount of work to build up the electrical system for their needs. Because of the positive impact to the electrical system and the added economic benefit, the staff of the Energy Department has met with the City Administration to discuss options to encourage businesses such as this in the city but also address the possible budget risk. The solution recommended by the Energy Board is to fund upgrade costs for potential high load factor commercial customers by utilizing the 11% general fund revenue transfer. The contract would be for specific customers with a high load factor and paid under a specific term length.
  1. A discussion on tools for implementing Westside Policies (17-129)
  • At the November 14th Work Meeting, the Council discussed potential Westside policies (TDRs, open-space subdivisions, PDRs, etc.) The takeaway from that meeting was that Community Development staff would develop a land use map and survey farmland-owners on the west side, with the intent to return for a
    presentation at a Work Meeting in February. Gary McGinn and Bill Peperone have indicated that they are prepared to report their findings to the Council.
  1. An update on affordable housing in Provo (18-023)
  • Robert Vernon, Provo Housing Authority, will be proposing that the City and the Housing Authority develop a closer relationship/partnership to promote housing development for different market needs from starter homes to affordable housing. He will inform the Council about the Housing Authority’s current business and future plans and provide information on the state of the workforce housing market.
  1. A presentation on a project proposal for improvements on the south-side hill of Grandview South Neighborhood (18-022)
  • The Grandview South Neighborhood is proposing a project to improve a hillside in their area. They are targeting some safety issues as well as appearance. They plan to apply for a matching grant through the Neighborhood Program but think additional funding might be needed.
Policy Items Referred From the Planning Commission
  1. **CONTINUED to the March 6, 2018, Work Meeting**  Tim Soffe requests a General Plan Map Amendment from Commercial to Residential for 1.52 acres of land located at 490 South State Street. Maeser Neighborhood (17-0002GPA)
  • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. **CONTINUED to the March 6, 2018, Work Meeting**  Tim Soffe requests a Zone Change from General Commercial (CG) to High Density Residential (HDR) for 1.92 acres of land located at 422-490 South State Street. Maeser Neighborhood. (17-0010R)
  • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  1. John & Lara Johnson request Zoning Ordinance amendments to Section 14.41 Major Home Occupations to increase the number of students from 6 to 16 and to extend the hours of operation from 5:00 pm to 9:00 pm. Citywide Impact (17-0025OA)
  • This is a request to change the limitations for Major Home Occupations, increasing the maximum allowed students from 6 to 16 and extending the business hours involving an outside employee from 5:00 pm to 9:00 pm.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:00 PM, Tuesday, February 6, 2018
Opening Ceremony
  • Items in this category do not involve legislative action.
Neighborhood Spotlight: Joaquin Neighborhood
Approval of Minutes
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation on the Mayor's Award of Excellence
  1. A presentation of the 2017 Employee of the Year
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. A resolution consenting to the Mayor's appointment of Karen Larsen as the Director Of Customer Service for Provo City.  (18-020)
  • An ordinance was passed on January 23, 2018, creating the Department of Customer Service. It was previously a division under the Mayor’s office. Mayor Kaufusi is recommending the appointment of the current division head, Karen Larsen, as the department director. Consent of the Council is required for these appointments.
  1. An ordinance amending Provo City Code to clean up inconsistencies and correct references to the Residential Design Standards. City-Wide Impact. 17-0024OA  
  • Planning staff observed some inconsistencies in residential design standards and prepared this amendment to clarify design regulations.
  • Council heard this amendment at the January 23, 2018, Council meeting and requested information on how this would affect organizations like NeighborWorks and Habitat for Humanity that build homes for low-income recipients.
  1. **CONTINUED to the March 6, 2018, Council Meeting**  A resolution amending the General Plan Land Use Map designation for property generally located at 490 South State Street from Commercial to Residential. Maeser Neighborhood.  (17-0002GPA)
  • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. **CONTINUED to the March 6, 2018, Council Meeting**  An ordinance amending the zone map classification of approximately 1.92 acres of real property, generally located at 422-490 South State Street, from General Commercial to High Density Residential. Maeser Neighborhood. (17-0010R))
  • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  1. An ordinance amending Provo City Code Section 14.41.060 (Major Home Occupations). Citywide Impact. (17-0025OA)
  • This is a request to change the limitations for Major Home Occupations, increasing the maximum allowed students from 6 to 16 and extending the business hours involving an outside employee from 5:00 pm to 9:00 pm.
Adjournment

What do those numbers at the ends of the agenda items mean?
  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil
To send comments to the Council or weigh in on current issues, visit Open City Hall


TITLE:  Citizens Agenda for Meetings on February 6, 2018

Citizens Agenda
Citizens Agenda (1).png
Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx 
PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
12:00 PM, Tuesday, February 6, 2018
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.
Business
  1. An introduction of Karen Larsen, recommended Director of Customer Service (18-020)
  • An ordinance was passed on January 23, 2018, creating the Department of Customer Service. It was previously a division under the Mayor’s office. Mayor Kaufusi is recommending the appointment of the current division head, Karen Larsen, as the department director. Consent of the Council is required for these appointments. This will be voted on in the regular Council meeting.
  1. A presentation on the Provo Library and potential budget requests (18-005)
  • The Council has asked to hear from various departments and have them share information on likely budget requests in advance of receiving the tentative Provo City budget in May.
  1. A presentation on the Administrative Services Department and potential budget requests (18-005)
  • The Council has asked to hear from various departments and have them share information on likely budget requests in advance of receiving the tentative Provo City budget in May.
  1. A discussion on a post-performance sales tax increment agreement at East Bay Shopping Center (18-021)
  • The Economic Development Department will present an overview and proposal for a potential sales tax increment agreement with the new owners of the East Bay Shopping Center in order to provide retail incentives to offset certain costs in attracting new tenants to the shopping center. The new owners will be present at the meeting to answer questions. The purpose is to work with the new property owners of the East Bay Shopping Center to create an incentive agreement to backfill historically vacant storefronts.
  • The model for this incentive would be similar to that used at the Parkway Village located on University Parkway. The agreement would allow the owners to recoup up to half of their out-of-pocket expenses and then share additional tax revenue if additional time remains on the term of the agreement, up to actual costs.
  1. A discussion on aid to Construction Transfer Funding (18-024)
  • An existing Provo Power customer is interested in expanding a data center in Provo, but requires a substantial amount of work to build up the electrical system for their needs. Because of the positive impact to the electrical system and the added economic benefit, the staff of the Energy Department has met with the City Administration to discuss options to encourage businesses such as this in the city but also address the possible budget risk. The solution recommended by the Energy Board is to fund upgrade costs for potential high load factor commercial customers by utilizing the 11% general fund revenue transfer. The contract would be for specific customers with a high load factor and paid under a specific term length.
  1. A discussion on tools for implementing Westside Policies (17-129)
  • At the November 14th Work Meeting, the Council discussed potential Westside policies (TDRs, open-space subdivisions, PDRs, etc.) The takeaway from that meeting was that Community Development staff would develop a land use map and survey farmland-owners on the west side, with the intent to return for a
    presentation at a Work Meeting in February. Gary McGinn and Bill Peperone have indicated that they are prepared to report their findings to the Council.
  1. An update on affordable housing in Provo (18-023)
  • Robert Vernon, Provo Housing Authority, will be proposing that the City and the Housing Authority develop a closer relationship/partnership to promote housing development for different market needs from starter homes to affordable housing. He will inform the Council about the Housing Authority’s current business and future plans and provide information on the state of the workforce housing market.
  1. A presentation on a project proposal for improvements on the south-side hill of Grandview South Neighborhood (18-022)
  • The Grandview South Neighborhood is proposing a project to improve a hillside in their area. They are targeting some safety issues as well as appearance. They plan to apply for a matching grant through the Neighborhood Program but think additional funding might be needed.
Policy Items Referred From the Planning Commission
  1. Tim Soffe requests a General Plan Map Amendment from Commercial to Residential for 1.52 acres of land located at 490 South State Street. Maeser Neighborhood (17-0002GPA)
  • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. Tim Soffe requests a Zone Change from General Commercial (CG) to High Density Residential (HDR) for 1.92 acres of land located at 422-490 South State Street. Maeser Neighborhood. (17-0010R)
  • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  1. John & Lara Johnson request Zoning Ordinance amendments to Section 14.41 Major Home Occupations to increase the number of students from 6 to 16 and to extend the hours of operation from 5:00 pm to 9:00 pm. Citywide Impact (17-0025OA)
  • This is a request to change the limitations for Major Home Occupations, increasing the maximum allowed students from 6 to 16 and extending the business hours involving an outside employee from 5:00 pm to 9:00 pm.
Closed Meeting
  1. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda
5:00 PM, Tuesday, February 6, 2018
Opening Ceremony
  • Items in this category do not involve legislative action.
Neighborhood Spotlight: Joaquin Neighborhood
Approval of Minutes
Presentations, Proclamations, and Awards
  • Items in this category do not involve legislative action.
  1. A presentation on the Mayor's Award of Excellence
  1. A presentation of the 2017 Employee of the Year
Public Comment
  • This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
  • For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
  • For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.
Action Agenda
  1. A resolution consenting to the Mayor's appointment of Karen Larsen as the Director Of Customer Service for Provo City.  (18-020)
  • An ordinance was passed on January 23, 2018, creating the Department of Customer Service. It was previously a division under the Mayor’s office. Mayor Kaufusi is recommending the appointment of the current division head, Karen Larsen, as the department director. Consent of the Council is required for these appointments.
  1. An ordinance amending Provo City Code to clean up inconsistencies and correct references to the Residential Design Standards. City-Wide Impact. 17-0024OA  
  • Planning staff observed some inconsistencies in residential design standards and prepared this amendment to clarify design regulations.
  • Council heard this amendment at the January 23, 2018, Council meeting and requested information on how this would affect organizations like NeighborWorks and Habitat for Humanity that build homes for low-income recipients.
  1. A resolution amending the General Plan Land Use Map designation for property generally located at 490 South State Street from Commercial to Residential. Maeser Neighborhood.  (17-0002GPA)
  • This is a request to change the General Plan Map designation from Commercial to Residential. The property previously had a greenhouse business and the applicant would like to build a 64-unit apartment complex in its place.
  1. An ordinance amending the zone map classification of approximately 1.92 acres of real property, generally located at 422-490 South State Street, from General Commercial to High Density Residential. Maeser Neighborhood. (17-0010R))
  • This is a request to rezone a property to High Density Residential (HDR) to facilitate the construction of a 64-unit apartment complex.
  1. An ordinance amending Provo City Code Section 14.41.060 (Major Home Occupations). Citywide Impact. (17-0025OA)
  • This is a request to change the limitations for Major Home Occupations, increasing the maximum allowed students from 6 to 16 and extending the business hours involving an outside employee from 5:00 pm to 9:00 pm.
Adjournment

What do those numbers at the ends of the agenda items mean?
  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.
Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil
To send comments to the Council or weigh in on current issues, visit Open City Hall
* * * * * * * * * * * * * *
Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.