Citizens Agenda for Meetings on January 23, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:30 PM, Tuesday, January 23, 2018
** The agenda was revised. The original item 1 has been continued to a future meeting and a new item has been added in its place.

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A discussion regarding a proposed amendment to Provo City Code Section 2.50.110 adjusting Council Committee structure. (18-019)
• Council's Rules Committee has proposed some clarifications regarding terminology in the City Code that defines Municipal Council Committees.
2. A discussion on Council assignments for boards, committees, etc. (18-002)
• Each year the Council must set and approve the assignments for Council members working on various boards and committees. The chair and vice chair for each committee is also set at this time.
3. A discussion on a proposed franchise agreement with Comcast(18-010)
• This is a renewal of Comcast’s franchise agreement to be able to operate in Provo City.
4. A discussion regarding the proposed joint resolution in support of the LeRay McAllister fund. (18-009)
• This is a proposed joint resolution of the Mayor and Council to request that the Utah State Legislature sustain budgetary support of the LeRay McAllister Fund, created to help permanently protect Utah’s agricultural lands. This is being requested by the Sustainability Committee.
5. A discussion regarding the Timp-Kiwanis (Bounous) Park Land Water Conservation Fund conversion and the surplus of the property. (18-018)
• The purpose of this proposal is to bring the public and City Council up to speed on the Land and Water Conservation Fund conversion and proposed surplus of
  the Timp-Kiwanis Park property owned by Provo City.
• Over the past year the Parks and Recreation Department has been working with Clegg Consult and the State to remove the LWCF designation on Timp-Kiwanis Park. Upon approval of this conversion, Parks and Recreation proposes that the property is surplussed and sold to Provo School District. Provo School District needs the property to meet Title IX requirements. The proceeds of the purchase are required to be used to purchase land only.

Policy Items Referred From the Planning Commission

6. A discussion on a request for an ordinance amendment to Provo City Code sections related to Residential Design Standards. Citywide impact. (17-0024OA)
• Planning staff observed some inconsistencies in residential design standards and prepared this amendment to clarify design regulations.
7. A discussion on a request for an ordinance amendment to Provo City Code to add East Center Street as a Design Corridor. Joaquin, Maeser, Foothills, and Provost Neighborhoods. 17-0020OA  
• The four neighborhoods bordering East Center Street have collaborated with Planning staff to develop a draft design corridor ordinance for East Center Street from 200 East to the roundabout at Seven Peaks Boulevard. The additional design regulations would protect the unique character of the street.

Business

8. A presentation of the Utah Transit Agency BRT Economic Study results. (18-017)
• Utah Transit Authority (UTA) commissioned an economic analysis to study the economic impact completion of the Bus Rapid Transit (BRT) system will have on property values along the corridor. Current land values and projected land values have been examined. The purpose of the study is to aid cities plan for economic development and redevelopment.
9. The Provo City Council Office requests ordinance amendments to Sections 6.06 and 14.38 for signage within the City. Citywide impact. (17-0019OA)
• Council had a first hearing of this item at the January 9 meeting and decided to continue it. This is a request to amend sections of the City Code to allow reasonable adjustments to the sign ordinance in relation to electronic messaging. The proposed amendments  involve two separate Chapters of the Ordinance.
• The first is an addition to Title 6 “Business Licenses and Regulations, which adds Section 6.06 dealing with Use of Electronic Signs. It requires that any business operating an on-premises electronic display sign, comply with the requirements of the Chapter in order to qualify for a business license. This change provides a significant change in the enforcement capabilities of staff in regards to electronic sign violations.
• The second is to Chapter 14.38 “Signs and Outdoor Advertising” as contained in Title “Zoning.” Those changes principally relate to allowance for changing messages on electronic signs. These message changes are classified as low-churn and high-churn electronic signs, with generally greater restrictions on high-churn signs.

Closed Meeting

10. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
• Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

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PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, January 23, 2018

Opening Ceremony

• Items in this category do not involve legislative action.

Approval of Minutes

Presentations, Proclamations, and Awards

• Items in this category do not involve legislative action.

1. A presentation of the Popular Annual Financial Report (18-006)

• A high level summary of select portions of the Comprehensive Annual Financial Report (CAFR), the PAFR is like a “City Financial Report for Dummies.”

Public Comment

• This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
• For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
• For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.

Consent Agenda

• Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.

2. An ordinance renewing Comcast’s nonexclusive franchise to operate a cable system in Provo City, Utah.. (18-010)
• This is a renewal of Comcast’s franchise agreement to be able to operate in Provo City.

Action Agenda

3. A joint resolution calling upon citizens to continue the tradition of welcoming and caring for others. (18-012)
• This is a proposed joint resolution of the Mayor and Council to go along with Provo City’s tagline of “Welcome Home.” Here is the wording:
• Provo is recognized as a great place to live, work, learn, and play. The secret to our success is the people who call this city home.  We take seriously our individual responsibility as well as our responsibility to our community.  We come from a long tradition of taking care of ourselves and caring for others.
• The Mayor and City Council call on the people of Provo to continue this tradition regardless of what may be happening elsewhere.  Let us resolve to always be warm and welcoming; to be kind and caring in our interactions; to strive to understand each other; to be civil in public discourse; to communicate in a manner that is mutually respectful; and to protect against the persecution or alienation of people because of differences — real or perceived.
• To all people of goodwill, we say: “Welcome Home.”
4. An ordinance amending Provo City Code to create the Department of Customer Service (18-016)
• The Administration proposes changing the existing Customer Service Division of the Mayor’s Office as a fully functioning and independent department within the administrative departmental framework. This was discussed in the January 9, 2018, work meeting and announced by Mayor Kaufusi in her State of the City address.

4. A resolution adding the structure generally located at 957 East Center Street to the Provo Landmarks Register. Foothills Neighborhood. (17-0001LMN)
• This is a request to place a house on the Provo Landmarks Register. Provo City Landmarks Commission recommended approval.
5. A joint resolution of the Provo Mayor and Municipal Council urging sustained support and increases in the Annual State Budget allocated to the LeRay McAllister fund for the preservation of farms and open land in the State of Utah. (18-009)
• This is a proposed joint resolution of the Mayor and Council to request that the Utah State Legislature sustain budgetary support of the LeRay McAllister Fund, created to help permanently protect Utah’s agricultural lands. This is being requested by the Sustainability Committee.
6. An ordinance amending Provo City Code regarding signage. Citywide Impact. (17-0019OA,)
• Council had a first hearing of this item at the January 9 meeting and decided to continue it. This is a request to amend sections of the City Code to allow reasonable adjustments to the sign ordinance in relation to electronic messaging. The proposed amendments  involve two separate Chapters of the Ordinance.
• The first is an addition to Title 6 “Business Licenses and Regulations, which adds Section 6.06 dealing with Use of Electronic Signs. It requires that any business operating an on-premises electronic display sign, comply with the requirements of the Chapter in order to qualify for a business license. This change provides a significant change in the enforcement capabilities of staff in regards to electronic sign violations.
• The second is to Chapter 14.38 “Signs and Outdoor Advertising” as contained in Title “Zoning.” Those changes principally relate to allowance for changing messages on electronic signs. These message changes are classified as low-churn and high-churn electronic signs, with generally greater restrictions on high-churn signs.
7. An ordinance amending Provo City Code to clean up inconsistencies and correct references to the Residential Design Standards. City-Wide Impact. 17-0024OA  
• Planning staff observed some inconsistencies in residential design standards and prepared this amendment to clarify design regulations.
8. A discussion on a request for an ordinance amendment to Provo City Code to add East Center Street as a Design Corridor. Joaquin, Maeser, Foothills, and Provost Neighborhoods. 17-0020OA  
• The four neighborhoods bordering East Center Street have collaborated with Planning staff to develop a draft design corridor ordinance for East Center Street from 200 East to the roundabout at Seven Peaks Boulevard. The additional design regulations would protect the unique character of the street.

Adjournment

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What do those numbers at the ends of the agenda items mean?

• Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.
• You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.

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