Citizens Agenda for Meetings on January 9, 2018

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 PM, Tuesday, January 9, 2018

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A semi-annual report from the Sustainability Committee and Agricultural Commission (18-009)
• The Sustainability Committee and Agricultural Commission were established by the Mayor and present a report to the Council twice each year. The group will also be making a request that the City of Provo approve a resolution requesting that the Utah State Legislature sustain budgetary support of the LeRay McAllister Fund, created to help permanently protect Utah’s agricultural lands.
2. A recap on Council's 2016-2017 Priorities (17-011)
• Council established a list of priorities in early 2016 and decided in 2017 to continue to focus on the same priorities. Council staff will give an update on the progress in each priority area as Council members prepare to consider their priorities moving forward.
  
3. A discussion on the Vision 2050 effort (18-011)
• During October through December of 2016, the Council reviewed most of the sections from the proposed “Vision 2050” document. This is an update to Provo City’s Vision 2030. Recently, Council Member Dave Harding completed a proposed revision for Vision 2050, Section 10, Diversity and Unity.
4. A discussion on a proposed "Welcome Home" resolution (18-012)
• This is a proposed joint resolution of the Mayor and Council to go along with Provo City’s tagline of “Welcome Home.” Here is the wording:
• Provo is recognized as a great place to live, work, learn, and play. The secret to our success is the people who call this city home.  We take seriously our individual responsibility as well as our responsibility to our community.  We come from a long tradition of taking care of ourselves and caring for others.
  The Mayor and City Council call on the people of Provo to continue this tradition regardless of what may be happening elsewhere.  Let us resolve to always be warm and welcoming; to be kind and caring in our interactions; to strive to understand each other; to be civil in public discourse; to communicate in a manner that is mutually respectful; and to reject the persecution or alienation of people because of differences — real or perceived.
  To all people of goodwill, we say: “Welcome Home.”
5. Training on the Open and Public Meetings Act and training on Government Records Access and Management Act (GRAMA) requests (18-013)
• Utah State law requires Council members to receive annual training on the Open & Public Meetings Act. In addition to the required training, some Council members have expressed interest in learning more about GRAMA requests.
6. A presentation on the Redevelopment Agency(18-014)
• In 2017, various department heads presented overviews of what they and their staff do. Council members have requested that the Redevelopment Agency give a similar presentation. David Walter has indicated that he will focus his
  presentation on three categories: 1) RDA project areas, 2) tax increments, and 3) CDBG funding
7. An update on the Nevada Avenue Trail (18-015)
• Nevada Avenue from approximately 1000 South to Slate Canyon Drive is a narrow, privately held, unimproved roadway that is used by many local residents as a walking/biking route. The roadway is also used as a shortcut for vehicle traffic entering and exiting the Slate Canyon neighborhoods. Due to the narrowness of the road, the neighborhood has requested that improvements be
  made to accommodate pedestrians and provide separation from vehicular traffic that often travel above advisable speeds. Provo City, neighborhood chairs, as well as Councilman Knecht, and former Councilman Hal Miller, have all worked with private property owners in an effort to provide for a walking path alongside Nevada Ave.
8. A discussion on creating the Department of Customer Service (18-016)
• The Administration proposes changing the existing Customer Service Division of the Mayor’s Office as a fully functioning and independent department within the administrative departmental framework.
9. Norman Thurston nominates the Pierpont House, located at 957 East Center Street, to the Provo Landmarks Register. Foothills Neighborhood. (17-0001LMN)
• This is a request to place a house on the Provo Landmarks Register. Provo City Landmarks Commission recommended approval.

Administration

• The Mayor or other members of the city administration often use this time to give updates on current issues, good news, coming events, etc.

Policy Items Referred From the Planning Commission

10. Nathan Chappell requests a Zone Change from A1.5 to R1.8 for 2.32 acres of property located at approximately 1282 North Geneva Road. Lakeview North Neighborhood. (17-0009R)
• A zone change is being requested in order to facilitate a subdivision. This application has been heard three times previously by the Planning Commission. In all instances, the accompanying subdivision drawings have remained almost identical, with only superficial changes occurring.
• In order to provide a path forward, staff recommends that the City zone the property R1.10, per the Planning Commission recommendation in 2016. This decision would create clear expectations and eliminate the need of relying on additional documentation, such as development agreements, to ensure appropriate development.
11. The Provo City Council Office requests ordinance amendments to Sections 6.06 and 14.38 for signage within the City. Citywide impact. (17-0019OA)
• This is a request to amend sections of the City Code to allow reasonable adjustments to the sign ordinance in relation to electronic messaging. The proposed amendments  involve two separate Chapters of the Ordinance.
• The first is an addition to Title 6 “Business Licenses and Regulations, which adds Section 6.06 dealing with Use of Electronic Signs. It requires that any business operating an on-premises electronic display sign, comply with the requirements of the Chapter in order to qualify for a business license. This change provides a significant change in the enforcement capabilities of staff in regards to electronic sign violations.
• The second is to Chapter 14.38 “Signs and Outdoor Advertising” as contained in Title “Zoning.” Those changes principally relate to allowance for changing messages on electronic signs. These message changes are classified as low-churn and high-churn electronic signs, with generally greater restrictions on high-churn signs.
12. The Provo City Community Development Department requests an Ordinance Amendment to Section 14.06.020 to adopt a definition for 'Road.' Citywide impact. (17- 0023OA)
• This proposed amendment is a result of an issue occurring during a Board of
  Adjustment meeting where having the proposed wording, may have saved some
  confusion in the discussion. Staff believes the proposed clarification in the definition would significantly lessen or eliminate any confusion in the term. This item is a proposed amendment to the Zoning Ordinance to add a reference definition for ‘Road.” The resulting amendment would simply read: “Road” See definition of “Streets”

Closed Meeting

13. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
• Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

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PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, January 9, 2018

Opening Ceremony

• Items in this category do not involve legislative action.

Approval of Minutes

Public Comment

• This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
• For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
• For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.

Action Agenda

1. The election of Municipal Council officers; chair and vice-chair. (18-001)
• Council members elect their leadership at the first regular meeting of the year. Nominations are made and votes are taken. By code, no discussion on the nominations is allowed. The Council Chair conducts Council meetings, signs documents on behalf of the Council and is considered the Council’s spokesperson to the public, the media, and the Provo City Mayor.
2. A resolution acknowledging the election of the Chair and Vice-Chair of the Provo Municipal Council for calendar year 2018. (18-001)
• This resolution formalizes the result of the election.

Redevelopment Agency of Provo

3. The election of Redevelopment Agency of Provo officers; chair and vice-chair. (18-001)
• The Provo Municipal Council serves as the governing board of the Redevelopment Agency (RDA) and elects leadership at the first regular meeting of the year. The RDA Chair conducts the portions of Council’s meetings where redevelopment items are discussed (listed separately on the agendas).
4. A resolution appointing the Chair and Vice-Chair of the Redevelopment Agency of Provo City for calendar year 2018. (18-002)
• This resolution formalizes the result of the election. .

Action Agenda (Continued)

5. Consideration of an ordinance to amend Ordinance 2017-51 regarding rental contracts. (17-104)
• Council members met on January 3, 2018, to discuss with the Zoning Committee the recently passed rental contract ordinance. A change to the implementation date is being proposed.
6. An ordinance amending the zone map classification of approximately 2.29 acres of real property, generally located at 1282 North Geneva Road, from Agriculture (A1.5) to One-family Residential (R1.10). Lakeview North Neighborhood. (17-0009R)
• A zone change is being requested in order to facilitate a subdivision. This application has been heard three times previously by the Planning Commission. In all instances, the accompanying subdivision drawings have remained almost identical, with only superficial changes occurring.
• In order to provide a path forward, staff recommends that the City zone the property R1.10, per the Planning Commission recommendation in 2016. This decision would create clear expectations and eliminate the need of relying on additional documentation, such as development agreements, to ensure appropriate development.
7. An ordinance amending Provo City Code regarding signage. Citywide Impact. (17-0019OA,)
• This is a request to amendA zone change is being requested in order to facilitate a subdivision. sections of the City Code to allow reasonable adjustments to the sign ordinance in relation to electronic messaging. The proposed amendments  involve two separate Chapters of the Ordinance.
• The first is an addition to Title 6 “Business Licenses and Regulations, which adds Section 6.06 dealing with Use of Electronic Signs. It requires that any business operating an on-premises electronic display sign, comply with the requirements of the Chapter in order to qualify for a business license. This change provides a significant change in the enforcement capabilities of staff in regards to electronic sign violations.
• The second is to Chapter 14.38 “Signs and Outdoor Advertising” as contained in Title “Zoning.” Those changes principally relate to allowance for changing messages on electronic signs. These message changes are classified as low-churn and high-churn electronic signs, with generally greater restrictions on high-churn signs.
8. An ordinance amending Provo City Code to adopt a definition for "road." Citywide Impact. (17- 0023OA)
• This proposed amendment is a result of an issue occurring during a Board of
  Adjustment meeting where having the proposed wording, may have saved some
  confusion in the discussion. Staff believes the proposed clarification in the definition would significantly lessen or eliminate any confusion in the term. This item is a proposed amendment to the Zoning Ordinance to add a reference definition for ‘Road.” The resulting amendment would simply read: “Road” See definition of “Streets”
9. A resolution to place approximately 24 acres of real property at the northwest corner of the East Bay Golf Course on the Surplus Property List. (17-143)
• Provo City has received a proposal that would involve building a medical school on a portion of the East Bay Golf Course. Presentations were made at several Council meetings and there have been changes to the proposal to ensure a better balance between the development and the existing uses of the site. An Open House was held on January 4 so the public could learn more and ask questions. Public input was also gathered on Open City Hall.
• This agenda item is a public hearing to decide whether or not to place the property on the surplus list.
10. ***CONTINUED TO FUTURE MEETING***Celeste Kennard, acting Joaquin Neighborhood Chair, requests an amendment to Section 14.34.290 of the Provo City Code to add East Center Street as a Design Corridor. Joaquin, Maeser, Foothills, and Provost Neighborhoods. 17-0020OA  
• This item was continued by the Planning Commission on December 13, 2017. It will be noticed again when it is assigned to future Planning Commission and Council dates.
11. ***CONTINUED TO A FUTURE MEETING*** The Provo City Community Development Department requests Ordinance Amendments to Sections 14.34.285 & 14.34.287 which are Residential Design Standards. City-Wide Impact. 17-0024OA  
• This item was continued by the Planning Commission on December 13, 2017. It will be noticed again when it is assigned to future Planning Commission and Council dates.

Adjournment

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