Citizens Agenda for Meetings on December 5, 2017

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://publicdocuments.provo.org/sirepub/meet.aspx

PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 PM, Tuesday, December 5, 2017

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

1. A presentation on Wastewater planning (17-131)
• The Public Works Department will be presenting on financing options for either upgrading the current wastewater treatment plant or building a new wastewater treatment plant.
2. A discussion on Police fees (17-142)
• Acting on a request from the Budget Committee, Council has asked for a regular review of city fees to compare them to actual costs. This item will focus specifically on a review of Police Department fees.
3. A discussion on proposed new Fire Department fees for false alarms (17-133)
• The Fire Department will be presenting their recommendations for a ordinance regarding false alarms.
4. A discussion on adopting the Provo Parking Strategic Management Plan as a guide for decision making and policy formation (17-126)
• This is a follow-up to a series of discussions Council has had with Provo City’s Parking Administrator. Council will be discussing whether they would like to officially adopt the Provo Parking Strategic Management Plan, developed by Kimley-Horn Associates, at the Council meeting as a guide for decision making and policy formation.
5. A discussion on proposed Neighborhood Program changes (17-138)
• The Neighborhood Program Review Committee has worked with the Neighborhood Advisory Board to update the ordinance language in Provo City Code regarding the Neighborhood Program. The Neighborhood Program Review Committee reviewed input received from Council members and Neighborhood Chairs and Vice Chairs after the first presentation at the November 21 work meeting.. Proposed changes include transforming the Neighborhood Advisory Board (NAB) into the Neighborhood Advisory Committee (NAC), a Council committee; defining the membership and duties of the NAC; outlining the matching grant application process; and reverting the Downtown Neighborhood back to the standard neighborhood structure of electing a Chair from its residents.
6. A discussion on proposed Council Handbook amendments (17-037)
• The Council Handbook contains information like background information, rules and procedures, intended to assist Council members in their duties. Council intends to review and revise the contents of the Handbook as needed, or at least every two years.
7. A discussion regarding the Provo City Audit Report and Comprehensive Annual Financial Report for the fiscal year ending June 30, 2017. (17-134)
• Council is presented with the audit report and comprehensive financial report (CAFR) each year. These reports will be explained during the work meeting before considering a resolution at the Council meeting to accept the reports.
8. A discussion on the Accessory Apartment Overlay Zone, the Supplementary Residential Overlay Zone, and related zoning topics(17-137)
• At the request of various Council members, Gary McGinn from Community Development will go over the differences between the Accessory Apartment Overlay Zone (A Overlay), the Supplementary Residential Overlay Zone (S Overlay), and the provision allowing citizens who are 65 years and older to have accessory apartments. The goal is to provide Council members with a clear understanding of the differences between specific overlay zones in the City Code.

Policy Items Referred From the Planning Commission

9. A discussion on a request to amend Provo City Code Subsection 15.03.020(3) to update 2017 standards to 2018 standards. City-Wide Impact. (17-0022OA)
• The Public Works Department operates based on a series of standards set at federal, state, and local levels. The City Code needs to be updated to reflect 2018 standards, and this item will allow that update to happen.

Closed Meeting

10. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
• Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

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PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, December 5, 2017

Presentations, Proclamations, and Awards

• Items in this category do not involve legislative action.
• Neighborhood Spotlight: Provo Bay Neighborhood 
  • New Neighborhood Chair, Cathy Sorensen

1. A presentation of the Provology graduates

• Provology is a course offered to Provo residents to gain a better understanding of how Provo City functions.

Public Comment

• This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
• For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
• For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.

Action Agenda

2. A public meeting to appoint an individual to the office of Provo City Mayor to fill the remaining portion of the unexpired term vacated by Mayor John Curtis until January 1, 2018. (17-132)
• Each qualified applicant will be allowed a time-limited opening statement to the Municipal Council. The Municipal Council may question the applicant and vote on a resolution appointing an individual to the office of Provo City Mayor to fill the remaining portion of the unexpired term vacated by Mayor John Curtis until January 1, 2018. (17-132)
3. Administration of the oath of office to the mayoral appointee

• The Provo City Recorder will swear in the person appointed as the interim mayor.
• A resolution accepting a Provo City Audit Report and Comprehensive Annual Financial Report for the fiscal year ending June 30, 2017. (17-134)
• Council is presented with the audit report and comprehensive financial report each year. These reports will be explained during the work meeting before considering a resolution at the Council meeting to accept the reports.

Redevelopment Agency of Provo

5. A resolution approving the appropriation and budgeting of $3.8 million to purchase the property located at 57 West 500 South in Provo and to loan an additional $2.2 million to Intermountain Farmer's Association to purchase the property at 898 South University Avenue in Provo. (17-141)
• Intermountain Farmer’s Association (IFA) has had a presence in Provo for many years. They are currently located at 57 West 500 South. Over the last several years the store has not lived up to its potential and has struggled with parking issues as other businesses and meeting venues in the area have expanded.
• The OfficeMax building, located at 898 South University Avenue, has been vacant for a year and half since the company closed their store in Provo as a result of changing market conditions. Previously the owners of the building were looking to lease that space but have recently included a sale as an option for the property.
• IFA owns their location and has had several discussions with the OfficeMax building’s owners and representatives about purchasing the property and relocating the IFA Provo store into the OfficeMax building. This potential move would expand their store from 10,000 square feet to 23,000 square feet as well as give them ample parking . The move would also give IFA better visibility on a more traveled street, as well as a more easily recognized and accessible location. IFA feels if they could purchase this space it would allow them to expand their offering and increase their sales.
• Due to prior commitments and restrictive covenants from their financial institutions, IFA is unable to provide their own financing to acquire the OfficeMax building for approximately 5 years. IFA approached Provo City about short-term assistance in helping them maintain their store in Provo and expanding their operations.
• Staff is proposing the following to assist IFA maintain and expand. The Redevelopment Agency of Provo City Corporation (Agency) would purchase the existing IFA store for at $1,600,000. In addition, the Agency would provide a loan of $2,200,000 to IFA for 5 years to make up the difference in the purchase price of $3,500,000 for the OfficeMax building. This loan would include $300,000 for some costs to relocate the IFA store and do some work on the OfficeMax location. The loan would be secured by a Note and a Deed of Trust on the OfficeMax property with a stipulation that the Agency note would be the only lien on the property as long as the note is in place. The loan would be amortized over 25 years and due and payable in 5, giving IFA time to arrange financing with their existing lenders and keeping a long time business running in Provo.
• This option would allow the Agency to own approximately a quarter of a block in an area that has seen a great deal of activity recently and success with the Startup Building and other business newly opened in the area. Additionally, there is an opportunity to participate the redevelopment of the entire block and the Agency could leverage their ownership of the existing IFA building into a larger development. The $2,200,000 loan would be repaid over the 5 year period at an interest rate of 4% resulting in monthly payments of $11,612.41 and a balloon payment of $1,916,301 as shown on the attached spreadsheet. The Agency would not charge a prepayment penalty if IFA is able to arrange financing to pay off the loan sooner. There is a timing issue as IFA needs to close their transaction with the OfficeMax ownership group before December 20, 2017.

Action Agenda

6. An ordinance amending Provo City Code to update public works standards to meet 2018 criteria. City-wide Impact. (17-0022OA)
• The Public Works Department operates based on a series of standards set at federal, state, and local levels. The City Code needs to be updated to reflect 2018 standards, and this ordinance will allow that update to happen.
7. A resolution adopting the Provo City Strategic Parking Management Plan for decision making and policy formation in regards to parking management within Provo City. (17-126)
• Council has been discussing updates to the Provo Parking Strategic Management Plan, developed by Kimley-Horn Associates, and adopting it as a guide for decision making and policy formation.
8. An ordinance amending Provo City Code related to the Provo City Neighborhood program and clarifying sections related to City Boards. (17-138)
• The Neighborhood Program Review Committee has worked with the Neighborhood Advisory Board to update the ordinance language in Provo City Code regarding the Neighborhood Program. The Neighborhood Program Review Committee reviewed input received from Council members and Neighborhood Chairs and Vice Chairs after the first presentation at the November 21 work meeting.. Proposed changes include transforming the Neighborhood Advisory Board (NAB) into the Neighborhood Advisory Committee (NAC), a Council committee; defining the membership and duties of the NAC; outlining the matching grant application process; and reverting the Downtown Neighborhood back to the standard neighborhood structure of electing a Chair from its residents.
9. Public Comment on the Rocky Mountain University proposal to build a medical school on a portion of the East Bay Golf Course (17-136)
• Provo City has received a proposal that would involve building a medical school on a portion of the East Bay Golf Course. Presentations were made at the November 21 work meeting and Council has been gathering public input at https://www.peakdemocracy.com/portals/258/Issue_5699. The Council will receive public comment on this item at the Council meeting. Council members could potentially decide to schedule a public hearing at a future Council meeting to decide whether or not to place the property on the surplus list.

Adjournment

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