Tuesday, March 10, 2015

Types of Meetings

The City Council holds a variety of meetings to get its work done. Most people are familiar with the
regular meetings, generally held on the first and third Tuesday of each month, where Council Members vote on ordinances and resolutions and hold public hearings for land use items. There are also other regular meetings that play a part in getting things ready for the regular meetings.

Work Meetings

Work Meetings or Work Sessions are usually held earlier on the same day as the regular Council Meetings. The purpose of these meetings is to give Council Members the opportunity to gather more information and publicly discuss present and future policies, receive reports from the Mayor and Council Executive Director, make assignments, and consider issues pertinent to the Council's mission.


Presentations are often made by City departments, residents, and others to explain the matter on the agenda and Council Members are able to ask questions and make requests for additional information. Because this meeting often generates a lot of public interest, it is broadcast live online whenever possible and a recording is available when the meeting ends. The public is also welcome to attend these meetings in person although public comment may not be part of the meeting.

Retreats

Occasionally you may hear the Council Members mention having a Retreat. No, this is not a vacation or spa day. A "retreat" is essentially an extra Work Meeting. We have Work Meetings scheduled before each Council Meeting, but extra meetings are sometimes needed to discuss upcoming items. These extra meetings have published agendas and minutes, just like the other Council meetings, but a live broadcast of the meeting is not generally available.

Joint Meetings

The Provo City Council regularly meets with a few other local groups to discuss items of mutual interest. Joint meetings with the Orem City Council are held quarterly, alternating between Provo and Orem locations. The Council also holds quarterly joint meetings each year with the Provo School Board, alternating the location of the meetings between the Council office and the School District office. These meetings are primarily informational and promote a good working relationship between groups.


Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.