Tuesday, January 19, 2021

Public Comments in Online Meetings

With Council meetings being held online, the public comments experience is very different. Council meetings are being held on the Zoom platform and we want to walk you through the steps so you can share your comments successfully during the meeting.

To watch the meetings visit the Council’s YouTube channel or Facebook page. Work meetings (usually held in the afternoon) are not open to public comment. For regular Council meetings, there is a general public comment portion of the meeting for items not on the agenda as well as a time designated for public comment prior to Council discussion on each agenda item.

We know that technology can be glitchy. It is best to connect to the meeting early so you can deal with any technical problems before it is time for public comment. 


Friday, January 15, 2021

Citizens Agenda for Meetings on January 19, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, January 19, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A discussion regarding a transfer of $614,197 from the General Fund to the Airport Fund and an appropriation of $124,144 in the Airport Fund for New Destination Marketing and Interfund Loan Interest. (21-017, 21-018)

    • Provo City has agreed to contribute $50,000 in marketing costs for each new destination Allegiant flies to from the Provo Airport. Allegiant has recently announced Denver and Orange County as new destinations, requiring a $100,000 contribution from the City to Allegiant for marketing purposes. This will be funded with a $100,000 transfer from the General Fund.

    • On April 21, 2020, the Municipal Council approved a resolution authorizing an interfund loan between the Airport Fund and the Energy Fund for $4,900,526 to purchase land near the Airport. The loan is for 10 years with a fixed principal payment of $490,053 and a variable interest rate equal to the monthly Utah State Public Treasurer's Investment Fund rate. The loan was to be paid back with Airport revenues and if revenues were not sufficient a transfer would be made from the General Fund for all or a portion of the payment. The Airport is currently being subsidized by the General Fund ($141,411 in the fiscal 2021 Budget) and not in a position to make all or a portion of the payment so Administration is recommending a transfer from the General Fund of $514,197 which includes interest of $24,144.

  2. A discussion regarding the Legacy CIP Fund. (21-020)

    • The City received an allocation of approximately $8.5 million from the federal CARES Act to assist in covering extraordinary city costs associated with our response to the COVID-19 pandemic. In part, the CARES Act funds were used to reimburse the City of public safety/first responder compensation during the period of March 2020 to December 2020. The net effect of this eligible use of CARES Act funds was to create a surplus in the General Fund. 

    • In a recent memo, the Administration has reported on the City's expenditure of the CARES Act grant funds and has proposed the creation of a Legacy CIP fund to allocate the amount received for public safety compensation reimbursement. The Administration would like to review the information with the Council in a work meeting in preparation for a future Council action to appropriate the funds as outlined in the memorandum.

  3. A resolution approving an agreement with Utah County regarding funding for the Regional Sports Park. (21-016)

    • The Administration negotiated an agreement with Utah County to donate money to the Regional Sports Park. Normally such an agreement would not require Council approval, but one of the terms is for the City to pay a small amount of money back to the County each year for marketing purposes.

Friday, January 1, 2021

Salute to Provo City Employees

2020 - What a year! When the COVID-19 pandemic started making its way around the world, we had no idea what was about to hit us. In mid-March, Provo City found itself scrambling to adjust to new safety and health guidelines.

The Mayor and City Council were amazed at the resilience and adaptability of our Provo City employees. We made this video to express our gratitude and to help the community to understand how we kept Provo City running during the pandemic.

 

The latest City newsletter shows a Top 10 of Provo City happenings in 2020.

Citizens Agenda for Meetings on January 5, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, January 5, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A training on the Open and Public Meetings Act and on Government Records Access and Management Act (GRAMA) requests. (21-006)

    • Utah State law requires Council members to receive annual training on the Open and Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter." This training will fulfill that requirement.

  2. A discussion about the Elected Officials Compensation Commission. (21-007)

    • Provo City Code 4.04.130 established an Elected Officials Compensation Commission to review and recommend compensation for the Mayor and Council members. The Compensation Commission members are to be appointed in February and to report at the first regularly scheduled meeting in April. The Compensation Commission is tasked with reviewing the results of a salary survey conducted by the Human Resources Division and then recommending to the Mayor and Municipal Council: a) An annual salary for the Mayor, b) An annual salary for the Municipal Council members, c) Additional remuneration regarding expenses and benefits, and d) Any other compensation matters the Commission considers. Staff will present an overview of elected officials’ compensation, the process and timing of the Commission's work, and important dates for the Council’s and the Mayor’s attention. 

  3. A presentation from the Provo Housing Authority. (21-002)

    • Provo City General Plan Section 3.3 Vision #1 states “Provide quality, affordable, and sustainable housing, in sufficient quantity, for residents of every age, income, ability, and family type within the community.” Provo City Housing Authority provides both workforce housing and low-income housing to the residents of Provo City. They achieve this by several methods. They own residential dwelling units and build housing for sale at below market rates. Provo Housing Authority can help Provo City meet its General Plan goals in relation to creating workforce housing and low-income housing so those that work and live in Provo.

Sunday, December 13, 2020

Citizens Agenda for Meetings on December 15, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, December 15, 2020


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation from BYU regarding COVID-19 updates. (20-250)

    • Mike Roberts, the new Managing Director of Alumni and External Relations, will introduce himself and update the Council about BYU's fall status and winter plans for managing COVID-19.

  2. A discussion regarding Provo's parking policies and future growth. (20-247)

    • Provo's current approach to parking will likely not be sustainable in the future as Provo's population continues to grow. Community and Neighborhood Services Director Gary McGinn will address some of these concerns and opportunities.

  3. A presentation regarding the Economic Development's new approach to data analysis. (20-254)

    • The Council has expressed the desire for a more data-driven approach to economic development. The Economic Development Department has worked on this and just finalized a contract with a nationally recognized company, Buxton, to provide very rich data analysis and resources. 

Saturday, November 28, 2020

Citizens Agenda for Meetings on December 1, 2020

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, December 1, 2020


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A discussion regarding the preservation of Bridal Veil Falls for natural and recreational purposes. (20-246)

    • Utah County Commission is considering a conservation easement for Bridal Veil Falls and will discuss the easement, along with other proposals for the county-owned property, during a public hearing on Dec. 9.  

  2. A discussion regarding Impact Fees and how they apply to non-profit home builders of low income housing. (20-241)

    • Currently, Provo charges developers impact fees for new development within the City. These fees help pay for the cost of extending service to the new development. In addition, fees also pay for new amenities for Provo such as parks and trails. Impact fees are applied to all development. There has been a request by a local non-profit group that is building low income housing for Provo to waive or reduce some of the impact fees they are being asked to pay. The administration lacks the authority to waive or reduce these fees and has asked the Council to look at current policy to determine if creating a waiver program for impact fees for low income housing is appropriate. 

  3. A presentation from Utah Strong Recovery Project regarding the resource they have available mental health. (20-242)

    • Utah Strong Recovery Project is funded by the Federal Emergency Management Agency (FEMA), and operated by the Utah State Division of Substance Abuse and Mental Health. Its purpose is to assist people in finding ways to cope with the stressors of COVID-19 in the present and to help prevent persistent mental health problems.

  4. A presentation from Brigham Young University students regarding ways to make Provo more livable to students at the university. (20-243)

    • Provo City Planning Supervisor Robert Mills, has been working with the BYU Provo City Lab class this past semester. As part of the class the students, with the help of Mr. Mills, will be making a presentation to the Council with some observations and possible solutions which they have researched to improve the livability of Provo to the large student population.

Saturday, November 7, 2020

Citizens Agenda for Meetings on November 10, 2020

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, November 20, 2020


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A resolution appointing an audit firm. (20-239)

    • In 2016, the Municipal Council appointed Hansen Bradshaw Malmrose and Erickson (now known as HBME) following a RFP process that received eight proposals. HBME has, pre-emptory to an expected RFP process in the new year, proffered a three-year extension at a $5,000 discount from FY2020's $47,000 audit fee. The proposed fees are $42,000 for the financial audit, statement preparation, and single audit for the fiscal years ending June 30, 2021, June 30, 2022, and June 30, 2023, the same rate paid for FY2016. Staff believe this to be a good offer, worthy of consideration. Normally, we would put the audit to RFP every three to five years, we have asked on behalf of the Council for exemption from the City's purchasing policies (see Compatibility section below) to be allowed to proceed. If it chooses to do so, the Council will need to formalize the appointment by resolution

  2. An update on Utah Valley Hospital. (20-237)

    • Kyle Hansen, Utah Valley Hospital Administrator, and Janet Frank, Media Manager, are making a presentation to the Council about the activities at the hospital during the last year.

  3. A presentation on Carterville Parking Permit Program (19-108)

    • Carterville resident Mary Gale has requested that a new Residential Parking Permit Program be created in the Carterville Neighborhood on 300 West from Cougar Boulevard to 1625 North, 380 West from 1300 North to 1500 North, 1300 North from 300 West to 380 West, 1500 North from 380 West to 300 West, and 1625 North from 300 West to Freedom Boulevard. On October 9, 2019, Provo City Council directed the Community and Neighborhood Services Department to study this proposal and recommend action.

    • Staff recommendation to not approve parking permit expansion proposal; continue to monitor area for other potential parking regulations.