Friday, March 26, 2021

Citizens Agenda for Meetings on March 30, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, March 30, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation regarding Administrative Services' fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  2. A resolution appropriating $105,000 from Wildland Fire Response Revenues into the Fire Department in the General Fund for an employee salary adjustment warranted by a recent salary market study.  (21-048)

    • A salary market study has recently been performed, which warrants a salary increase in various positions from multiple departments in the City. Administration recommends implementing the proposed increase immediately for the Fire Department only. The impact the increase has on the Fire Department budget for the remainder of Fiscal Year 2020-2021 is $105,000. The Fire Department has unallocated wildland fire response revenue funds that can be used for this purpose in Fiscal Year 2020-2021. An increase for Fiscal Year 2021-2022 for the Fire Department and all other City departments affected by the market study will be part of the regular budget process for Fiscal Year 2021-2022.

  3. A presentation regarding the Police Department's fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation regarding the Provo Power Department's fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions. 

  5. A discussion of the City's Real Property Holdings and Surplus Property List. (21-045)

    • This is the result of a request from the Municipal Council for a presentation on City property and the surplus property list.

Friday, March 12, 2021

Citizens Agenda for Meetings on March 16, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, March 16, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation regarding the Customer Service Department's fiscal year 2021-2022 budget. (20-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  2. A presentation regarding the Fire Department budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  3. A presentation regarding the Development Services budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation regarding the Five-Year Capital Improvement Plan budget for fiscal year 2021-2022 budget. (21-015)

    • The information is presented to inform the upcoming budget discussions. The supporting document can be found here: https://drive.google.com/file/d/1h2IXVixZZkfPCKoMEqNE6VJpomRXlPN5/view?usp=sharing 

  5. A presentation regarding the Public Works budget for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  6. A discussion regarding Parking Coordinator staffing options. (21-043)

    • In the Council Meeting on March 2, 2021, the Council reaffirmed their policies related to parking management. Part of the City's Strategic Parking Plan involves having a full-time parking coordinator. Several years ago, that position was reduced to half-time and was matched with the part-time sustainability coordinator due to budget constraints. The Council expressed an interest in restoring the parking coordinator role to full-time. The Administration has worked with the Council's Parking Committee to evaluate options for accelerating the decision to restore the parking coordinator role to full-time. The goal is to review the options provided by the Administration, select one, and schedule a public hearing/appropriation for March 30, 2021.

Saturday, February 27, 2021

Citizens Agenda for Meetings on March 2, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, March 2, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation regarding Community & Neighborhood Services fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  2. A presentation regarding the Parks and Recreation Department's fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  3. A presentation regarding Administrative Services for Finance, Justice Court, and Facilities for fiscal year 2021-2022 budget. (21-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation regarding Fiscal Year 2022 General Fund Revenue Projections. (21-015)

    • During the months of January and February, the Finance Division does an analysis of current revenue trends and also works with staff from various departments to calculate fiscal year end projections for the current year General Fund revenues. This is done as part of the budget process and helps guide the development of the next year's budgeted revenue numbers.  

Friday, February 12, 2021

Citizens Agenda for Meetings on February 16, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, February 16, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation regarding the progress of the General Plan Update. (20-068)

    • Community and Neighborhood Services staff and the consultant, Design Workshop, will give an update on the progress of the update to the General Plan.

  2. A presentation regarding Library Services' fiscal year 2021-2022 budget. (20-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  3. A presentation regarding the Legal Department's fiscal year 2021-2022 budget. (20-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

  4. A presentation regarding the Council Office's fiscal year 2021-2022 budget. (20-015)

    • In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions.

Sunday, January 31, 2021

Citizens Agenda for Meetings on February 2, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog. Click here for specific information on making public comments in the online meetings.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:30 pm, Tuesday, February 2, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A discussion on the appointment of members to the Elected Officials Compensation Commission. (21-026)

    • Per Provo City Code 4.04.130 an Elected Official Compensation Commission is appointed every four years to review and recommend compensation for the positions of mayor and municipal councilors. The commission is required to make its recommendations by April and the recommendations, if they are to be accepted, are voted on by the third week of June. The commission members terms expire at that point. Any changes to compensation take effect in January 2022. Three members of the commission are appointed by the Mayor, three members are appointed by Municipal Council, and the seventh is chosen by the aforementioned six members of the committee. 

    • The following three people have been nominated by the Municipal Council to serve on the Commission: 

      • Taeya Howell - An Assistant Professor in the Management Department at the BYU Marriott School of Business, Taeya Howell joined BYU in August 2016 after being a Research Scholar at New York University's Stern School of Business. She received her B.A. in Sociology from Washington State University, her J.D. from Brigham Young University, and her M.A. and Ph.D. in Management from the University of Texas at Austin. Prior to pursuing her Ph.D., Taeya practiced law for several years focusing on commercial leasing and corporate bankruptcy. She and her husband are the proud parents of four daughters. 

      • Laura Cabanilla - A graduate of Brigham Young University’s J. Reuben Clark Law School, Laura Cabanilla is a partner with the Provo law firm Esplin Weight. Her practice consists primarily of family law and criminal defense. Previously she worked as a prosecutor with the Utah County Attorney’s Office. Laura is a former member of the Provo Municipal Council and has been a long-time member of the U.S. Army Reserves. Lt. Colonel Cabanilla completed a 12-month tour of duty in Kuwait in 2014. She and her husband Dave have four adult children. 

      • Peter Madsen - A professor of Organizational Behavior and Human Resources at BYU’s Marriott School of Business, Peter Madsen's research focuses on employee health and safety, organizational change management, and organizational learning from accidents, incidents, and near misses. He teaches courses on human resource management, organizational behavior, change management, and crisis management at the undergraduate, MBA, and executive MBA levels.

  2. A discussion regarding the future of parking policy. (21-028)

    • In 2017 the Provo Municipal Council adopted a Strategic Parking Management Plan the mission statement of that plan was “The Provo parking program will strive to develop a superior, customer-oriented parking system, responding to the current and future needs of parkers, including residents, visitors, employees, employers, and property owners through active planning, management, coordination, and communications. The Provo parking program shall be considered an integral component of the community’s economic development strategies and programs.” As part of the plan it has objectives and guiding principles. It has been three years since the plan was adopted and the Council may wish to to review the plan to see if the objectives are being met.

Tuesday, January 19, 2021

Public Comments in Online Meetings

With Council meetings being held online, the public comments experience is very different. Council meetings are being held on the Zoom platform and we want to walk you through the steps so you can share your comments successfully during the meeting.

To watch the meetings visit the Council’s YouTube channel or Facebook page. Work meetings (usually held in the afternoon) are not open to public comment. For regular Council meetings, there is a general public comment portion of the meeting for items not on the agenda as well as a time designated for public comment prior to Council discussion on each agenda item.

We know that technology can be glitchy. It is best to connect to the meeting early so you can deal with any technical problems before it is time for public comment. 


Friday, January 15, 2021

Citizens Agenda for Meetings on January 19, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, January 19, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A discussion regarding a transfer of $614,197 from the General Fund to the Airport Fund and an appropriation of $124,144 in the Airport Fund for New Destination Marketing and Interfund Loan Interest. (21-017, 21-018)

    • Provo City has agreed to contribute $50,000 in marketing costs for each new destination Allegiant flies to from the Provo Airport. Allegiant has recently announced Denver and Orange County as new destinations, requiring a $100,000 contribution from the City to Allegiant for marketing purposes. This will be funded with a $100,000 transfer from the General Fund.

    • On April 21, 2020, the Municipal Council approved a resolution authorizing an interfund loan between the Airport Fund and the Energy Fund for $4,900,526 to purchase land near the Airport. The loan is for 10 years with a fixed principal payment of $490,053 and a variable interest rate equal to the monthly Utah State Public Treasurer's Investment Fund rate. The loan was to be paid back with Airport revenues and if revenues were not sufficient a transfer would be made from the General Fund for all or a portion of the payment. The Airport is currently being subsidized by the General Fund ($141,411 in the fiscal 2021 Budget) and not in a position to make all or a portion of the payment so Administration is recommending a transfer from the General Fund of $514,197 which includes interest of $24,144.

  2. A discussion regarding the Legacy CIP Fund. (21-020)

    • The City received an allocation of approximately $8.5 million from the federal CARES Act to assist in covering extraordinary city costs associated with our response to the COVID-19 pandemic. In part, the CARES Act funds were used to reimburse the City of public safety/first responder compensation during the period of March 2020 to December 2020. The net effect of this eligible use of CARES Act funds was to create a surplus in the General Fund. 

    • In a recent memo, the Administration has reported on the City's expenditure of the CARES Act grant funds and has proposed the creation of a Legacy CIP fund to allocate the amount received for public safety compensation reimbursement. The Administration would like to review the information with the Council in a work meeting in preparation for a future Council action to appropriate the funds as outlined in the memorandum.

  3. A resolution approving an agreement with Utah County regarding funding for the Regional Sports Park. (21-016)

    • The Administration negotiated an agreement with Utah County to donate money to the Regional Sports Park. Normally such an agreement would not require Council approval, but one of the terms is for the City to pay a small amount of money back to the County each year for marketing purposes.