Thursday, June 25, 2020

Statement on Open and Public Meetings

Some in our community have asked when City Council and Planning Commission meetings will be held again in person at the City Center. It is a good question; one which we wish we could answer, “soon.” For now, the answer is that the Council will continue to hold online meetings indefinitely.

Governor Gary Herbert issued Executive Order 2020-1, Declaring a State of Emergency Due to Infectious Disease COVID-19 Novel Coronavirus, on March 6. On March 18, recognizing that “public monitoring and participation requirements in the Open and Public Meetings Act…will gather interested persons, members of the public, and members of a public body in a single, confined location where the risks of further spreading COVID-19 are far greater;” he issued Executive Order 2020-5, which suspended the requirement to have an anchor location for public meetings until the expiration of the state of emergency declared in the first executive order. Last week, the Utah State Legislature, via HJR504 extended the state of emergency until August 20. It also passed HB5002, Open and Public Meetings Act Amendments, which gives a public body the ability to hold electronic meetings without an anchor location if the chair of that public body “makes a written determination, supported by stated facts, that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location; and complies with certain public notice requirements.” This last requirement may not be necessary under the current state of emergency, since the Governor declared and the Legislature has extended it twice now, but the law now provides more local control based on local circumstances.

Sunday, June 14, 2020

Citizens Agenda for Meetings on June 16, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, June 16, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

  1. A discussion regarding potential updates to the budget. (20-008)

    • This is the Council's opportunity to make any changes to the budget before the second of two required hearings in the Council Meeting this evening. The Council has discussed carryovers in the past, and final language must be determined before the resolution adopting the budget is approved.

Administration

  1. A presentation regarding an update on the Innovation Grant Fund Program. (20-096)

    • The Innovation Grant Fund Program was created several years ago to encourage our employees to think outside the box and be innovative in their approach to their jobs or challenges. The program successfully launched one round of initiatives/ideas. However, the program was not implemented in fiscal year 18/19. In late 2019, the program was re-initiated and the program began promoting and soliciting Provo City employees to submit innovative ideas. The criteria for selecting an innovative idea were as follows:

      • cost savings to Provo City as a whole

      • cost savings to individual departments

      • service and quality improvement to Provo residents

      • increased efficiency

      • contribution to public safety or quality of life and finally

      • innovation or a compelling concept

    • The Administration will present three brief updates from Police, Fire, and Community and Neighborhood services on the innovative submissions from these departments.

Business

  1. A presentation regarding the State Auditor's Office Fraud Risk Assessment. (20-012)

    • On January 7, 2020, the Council heard a presentation in a Work Meeting regarding the Utah State Auditor's Office Fraud Risk Assessment for Municipalities. This is a follow-up presentation to inform the Council of updates on the City's activities and progress related to filling out this assessment to determine the level of Provo City's fraud risk.

Policy Items Referred from the Planning Commission

  1. A discussion regarding a Letter of Intent with PEG Development. (20-097)

    • The Redevelopment Agency has been working with PEG Development for a facility that would provide additional Class A office space in the downtown and also meet the RDA's obligation to Utah County to provide 350 parking spaces for the Utah County Convention Center. PEG has encountered difficulties in getting sufficient commitments of the office space to allow their construction lender to release the financing to commence construction. PEG has asked the Agency to consider leasing enough space to reach the 60% threshold and obtain the financing. This is scheduled to be heard at the July 7 Council meeting.

Monday, June 1, 2020

Citizens Budget FY2021

As part of their work reviewing the proposed Provo City budget, the City Council staff have prepared a document to help Councilors and the public quickly gain an understanding of what is proposed in the budget. The Citizens Budget is a great resource for those unfamiliar with the terms used in the budget and the accounting methods the City is required to use.


Click on the image above to see the Citizens Budget. More information about the budget process and links to the proposed Provo City budget can also be found on our website: https://www.provo.org/government/city-council/budget.

The public is invited to comment on the budget on Open City Hall or at the June 2 or June 16 Council meetings.


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Friday, May 29, 2020

Citizens Agenda for Meetings on June 2, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:30 pm, Tuesday, June 2, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A presentation from the Provo School District. (20-092)
    • The Superintendent of Provo School District will be giving an update about what is happening with the district. He will talk about the impacts the district is dealing with and how they plan to move forward in fall with classes.
  2. A discussion on the proposed FY 2021 budget. (20-008)
    • The Council has adopted the FY 2021 tentative budget and continues to review items in the budget. One item of discussion is the Tier II retirement enhancement for public safety, and the City’s contribution to that.
  3. A discussion regarding beer licensing regulations and density restrictions. (20-077)
    • Staff is working with Council on their preferences in regard to the different proposals put forth by the brewpub licensing subcommittee. The goal of this discussion is to give direction to the subcommittee so they can move forward.

Saturday, May 16, 2020

Citizens Agenda for Meetings on May 19, 2020


Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
Time, Tuesday, May 19, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A discussion regarding the Tentative Budget for Fiscal Year 2020-2021. (20-008)
    • This is a follow-up to the Budget Retreat held May 12, 2020. Topics for discussion include debt, General Plan update funding, Joaquin Parking program, wastewater projects and fees, unfunded supplementals, budget intent statements, summary of the Stormwater Special Service District budget, and summary of the Redevelopment Agency budget.
Redevelopment Agency
  1. A discussion regarding Interlocal Agreements for Tax Increment for The Mix Community Development Project Area. (20-085, 20-086, 20-087, 20-088, 20-089)
    • The Mix, the former Plumtree Plaza shopping center on University Parkway, is seeking tax increment financial assistance to help pay for the infrastructure required to redevelop the site into a mixed-use center that would include retail, hospitality and residential uses.
  2. A discussion regarding the creation of a Public Infrastructure District for the medical school and associated housing. (20-090)
    • The developer of the medical school and associated housing would like to speak with the Council about creating a Public Infrastructure District (PID) to provide a financing mechanism for the removal of former landfill debris and the installation of utilities and infrastructure. The letter of intent and the draft policy document for the consideration for creating PIDs (included in the supplemental materials) was reviewed in a CRC meeting on May 6, 2020 that was attended by all of the development review departments. None of them expressed any concerns. There was a question about scope and size of these types of developments. The answer is that this type of funding mechanism really only makes sense for large developments – such as a medical school and associated multiple family housing. It was also noted that should Provo consider the creation of PIDs, that single-family detached residential development would not likely be considered for approval. The Council has heard a presentation on the creation of Public Infrastructure Districts to create discrete districts to apply to specific parcels of ground that, with the creation of the PID, self-impose an additional property tax levy, the proceeds of which are used to construct public infrastructure such as water, sewer, storm drain and roadway improvements.
  3. A discussion regarding the creation of a Small Business Loan Program in response to COVID-19. (20-081)
    • This item is continued from the Council Meeting on May 5, 2020. In response to the negative impacts to the local economy (particularly to small businesses) caused by COVID-19, the Economic and Redevelopment Staff are recommending the creation of a Small Business Loan Fund. The purpose of the fund is to help small businesses stay in business during this difficult economic time. These would be small loans ranging from $10,000 to $25,000 dollars each. The available funding identified is from a Tax Increment Financing fund generated from an existing Community and Redevelopment Area.

Friday, May 15, 2020

Summary of Action | Meetings on May 5, 2020, and May 12, 2020

PROVO MUNICIPAL COUNCIL
Work Meeting
1:00 PM, Tuesday, May 5, 2020
Electronic Meeting

Summary of Action


Approval of MinutesJanuary 21, 2020 Work Meeting
March 5, 2020 Council Retreat
Approved by unanimous consent.


Business


1.  A discussion regarding beer licensing regulations and density restrictions. (20-077) Presentation only.

2.  A discussion regarding the Council Code of Ethics and the use of social media during Council meetings. (20-082) A motion was approved 7:0 to adopt the following statement and to insert it at an appropriate place within the Provo City Municipal Council Handbook as the policy of the Council, applicable to Council members, the Municipal Council Executive Director and full-time employees in the Council Office:
"The Municipal Officers' and Employees' Ethics Act" (Utah Code §10-3-1301 et seq.), applies to municipal councilors and the municipal council's staff. The Council considers it a best practice to revisit and remind the councilors and council staff of the limits and responsibilities of our unique positions. It is the policy of the Provo City Municipal Council that every Council member, the Municipal Council Executive Director, and all full-time employees of the Municipal Council complete and file annually with the City the Administrative Code of Ethics and Conduct and the Gift & Conflict of Interest Disclosure forms provided by the Administration generally to city officers and employees.



3.  A discussion regarding Provo City’s goal of renewable energy. (20-043) A motion to adopt into the Council Handbook, and refer to the Energy Board, a goal of achieving 60% green, renewable, and carbon-free power sources by 2030 was approved 7:0.

Thursday, May 7, 2020

Town Hall Information

The Provo City Council will hold a virtual Town Hall on Foothills Protection on Thursday, May 7, 2020 at 7:00 PM. The meeting will be held via electronic means and is available to the public for live broadcast and on-demand viewing at: youtube.com/provocitycouncil.

To listen or ask a question via phone, dial 346 248 7799. Enter Meeting ID 846-8612-3368 and press #. Press # for participant ID. Once connected, press *9 to indicate that you would like to ask a question.

Questions during the Town Hall can be submitted here: https://bit.ly/Hillside572020


Map of the proposed zone
Full text of the proposed Critical Hillside Overlay. 

Some questions were submitted in advance at https://www.opentownhall.com/portals/258/Issue_8746. It also has options to provide comments to the City Council.

* * * * * * * * * * * * * *
Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.