Monday, August 3, 2020

Citizens Agenda for Meetings on August 4, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

3:30 pm, Tuesday, August 4, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

Administration

  1. A discussion regarding an interlocal agreement with Utah County on CARES Act Funding. (20-108)

    • The City has received an allocation under the CARES Act from Utah County for expenses and projects related to the impact of COVID-19 on citizens and city operations. The Administration would like to review the proposed agreement with the County and the projects the Administration intends to undertake with the allocated funding (see attachments). List of CARES Act projects. Proposed expenditures.

Closed Meeting

    • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.

Adjournment

Monday, July 20, 2020

Citizens Agenda for Meetings on July 21, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org
Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
2:00 pm, Tuesday, July 21, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A discussion regarding a WaterSMART Grant application. 20-105
    • Public Works has been working to identify ways to artificially recharge the aquifers that supply water to the City. A WaterSMART drought resiliency grant has been identified as a potential funding source for these aquifer storage and recovery projects. One of the requirements of the grant application is a resolution indicating the Council's support and commitment to meeting the requirements of the grant program.
  2. A motion to add an additional committee member to the Public Gatherings Committee. (20-103)
    • The committee was formed during the Work Meeting on July 7, 2020. Since it was created, Councilor Shannon Ellsworth has expressed interest in being a part of that committee. The committee members were amenable to the request and it has been brought to the full Council to formalize the action. 
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  3. An update regarding Provo City's policies for COVID-19 (20-106)
    • Members of the City Council requested an update on how the City is managing and evaluating the COVID-19 pandemic. The broader issue is city policy that would best protect employees and citizens. The spread of the virus is accelerating - with new records recently being set for new cases in Utah, in the U.S. and globally. More businesses are starting to require mask use by employees and customers. We should encourage this trend. We would like to discuss the possibility of doing so at all city facilities to set an example and encourage more movement in this direction. This would increase safety for employees and citizens alike.
Policy Items Referred from the Planning Commission
  1. An ordinance amending the zone map classification of approx 1.92 acres of property generally located at 442 and 490 S State St from General Commercial to High Density Residential and authorizing a related development agreement. Maeser Neighborhood. (17-0010R)
    • The applicant is requesting a zone change from General Commercial (CG) to High Density Residential (HDR) at this location to allow for a four-story, 32-unit apartment, a three-story, 24-unit apartment and a two-story, 4-unit townhomes on the corner of 500 South and State Street. These proposed sixty units would be on commercial property that is to be rezoned to High Density Residential (HDR). The HDR zone would allow for more units and additional building height than is being requested, therefore, a development agreement would be advisable to ensure that only what has been proposed would be developed. The City Council continued the zone change request and instructed the applicant to go back and work with the neighborhood and address their concerns. The applicant has now done that and made changes to their original proposal of 64 units in 2 four-story buildings.

Monday, July 6, 2020

Citizens Agenda for Meetings on July 7, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
3:00 pm, Tuesday, July 7, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A discussion regarding proposed amendments from the Sign Committee to Provo City Code regarding electronic sign hold times and permitted locations. (20-101)
    • The Sign Committee has spent the last year reviewing Provo City's policy regarding electronic signs. At the suggestion of the committee, the Council approved an ordinance prohibiting electronic signs in residential and agricultural zones in October 2019. The committee is now bringing a second proposal to the Council for consideration. The committee proposes that Provo be divided into three areas: 1. areas where digital signs are prohibited 2. areas where long hold times no shorter than one hour are permitted 3. areas where short hold times no shorter than one minute are permitted (unless the sign is in an SC3 zone and represents 20 or more tenants, in which case the shortest permitted hold time would be 15 seconds) Digital Sign Hold Time Principles v5 gives more details and outlines where each would be applied. After reviewing the available academic literature and visiting with local business owners, the committee believes that this is the best compromise between Provo's commitment to public safety and the need to create an environment where local businesses can thrive. A more thorough explanation of the rationale behind this proposal, including a short list of studies consulted, is available in the Digital Sign Ordinance Preamble. In Provo City Code, the current long hold time is that a sign may change up to three times per day. The short hold time is eight seconds, which is the most common hold time in neighboring cities.
  2. A discussion regarding Provo City’s permitting process for demonstrations and protest. (20-103)
    • Councilors wanted to learn more about Provo City’s process for issuing permits for events.
Policy Items Referred from the Planning Commission
  1. A discussion regarding rezoning all R2.5, R3, R4 properties to Low Density Res., Medium Density Res., or High Density Res. and the removal of the R2.5, R3, R4, R5, and Campus High Density zones from City Code. (PLRZ20190427 and PLOTA20190428)
    • In order to streamline the different zones in Provo, the Community and Neighborhood Services is proposing to eliminate five different residential zones and replace them with three new zones. This will create more flexibility and clarity. Planning Commission recommended approval for PLRZ20190427 and PLOTA20190428.

Thursday, June 25, 2020

Statement on Open and Public Meetings

Some in our community have asked when City Council and Planning Commission meetings will be held again in person at the City Center. It is a good question; one which we wish we could answer, “soon.” For now, the answer is that the Council will continue to hold online meetings indefinitely.

Governor Gary Herbert issued Executive Order 2020-1, Declaring a State of Emergency Due to Infectious Disease COVID-19 Novel Coronavirus, on March 6. On March 18, recognizing that “public monitoring and participation requirements in the Open and Public Meetings Act…will gather interested persons, members of the public, and members of a public body in a single, confined location where the risks of further spreading COVID-19 are far greater;” he issued Executive Order 2020-5, which suspended the requirement to have an anchor location for public meetings until the expiration of the state of emergency declared in the first executive order. Last week, the Utah State Legislature, via HJR504 extended the state of emergency until August 20. It also passed HB5002, Open and Public Meetings Act Amendments, which gives a public body the ability to hold electronic meetings without an anchor location if the chair of that public body “makes a written determination, supported by stated facts, that conducting the meeting with an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location; and complies with certain public notice requirements.” This last requirement may not be necessary under the current state of emergency, since the Governor declared and the Legislature has extended it twice now, but the law now provides more local control based on local circumstances.

Sunday, June 14, 2020

Citizens Agenda for Meetings on June 16, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.

What follows is a staff interpretation of the agendas.

The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, June 16, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business

  1. A discussion regarding potential updates to the budget. (20-008)

    • This is the Council's opportunity to make any changes to the budget before the second of two required hearings in the Council Meeting this evening. The Council has discussed carryovers in the past, and final language must be determined before the resolution adopting the budget is approved.

Administration

  1. A presentation regarding an update on the Innovation Grant Fund Program. (20-096)

    • The Innovation Grant Fund Program was created several years ago to encourage our employees to think outside the box and be innovative in their approach to their jobs or challenges. The program successfully launched one round of initiatives/ideas. However, the program was not implemented in fiscal year 18/19. In late 2019, the program was re-initiated and the program began promoting and soliciting Provo City employees to submit innovative ideas. The criteria for selecting an innovative idea were as follows:

      • cost savings to Provo City as a whole

      • cost savings to individual departments

      • service and quality improvement to Provo residents

      • increased efficiency

      • contribution to public safety or quality of life and finally

      • innovation or a compelling concept

    • The Administration will present three brief updates from Police, Fire, and Community and Neighborhood services on the innovative submissions from these departments.

Business

  1. A presentation regarding the State Auditor's Office Fraud Risk Assessment. (20-012)

    • On January 7, 2020, the Council heard a presentation in a Work Meeting regarding the Utah State Auditor's Office Fraud Risk Assessment for Municipalities. This is a follow-up presentation to inform the Council of updates on the City's activities and progress related to filling out this assessment to determine the level of Provo City's fraud risk.

Policy Items Referred from the Planning Commission

  1. A discussion regarding a Letter of Intent with PEG Development. (20-097)

    • The Redevelopment Agency has been working with PEG Development for a facility that would provide additional Class A office space in the downtown and also meet the RDA's obligation to Utah County to provide 350 parking spaces for the Utah County Convention Center. PEG has encountered difficulties in getting sufficient commitments of the office space to allow their construction lender to release the financing to commence construction. PEG has asked the Agency to consider leasing enough space to reach the 60% threshold and obtain the financing. This is scheduled to be heard at the July 7 Council meeting.

Monday, June 1, 2020

Citizens Budget FY2021

As part of their work reviewing the proposed Provo City budget, the City Council staff have prepared a document to help Councilors and the public quickly gain an understanding of what is proposed in the budget. The Citizens Budget is a great resource for those unfamiliar with the terms used in the budget and the accounting methods the City is required to use.


Click on the image above to see the Citizens Budget. More information about the budget process and links to the proposed Provo City budget can also be found on our website: https://www.provo.org/government/city-council/budget.

The public is invited to comment on the budget on Open City Hall or at the June 2 or June 16 Council meetings.


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Friday, May 29, 2020

Citizens Agenda for Meetings on June 2, 2020

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

Due to the risks of public gathering associated with the spread of COVID-19, these meetings will be conducted entirely via electronic means. For information on how to view the meetings and how to contribute public comments, visit our blog: http://www.provocitycouncil.com/2020/03/virtual-provo-city-council-meetings.html

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:30 pm, Tuesday, June 2, 2020

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A presentation from the Provo School District. (20-092)
    • The Superintendent of Provo School District will be giving an update about what is happening with the district. He will talk about the impacts the district is dealing with and how they plan to move forward in fall with classes.
  2. A discussion on the proposed FY 2021 budget. (20-008)
    • The Council has adopted the FY 2021 tentative budget and continues to review items in the budget. One item of discussion is the Tier II retirement enhancement for public safety, and the City’s contribution to that.
  3. A discussion regarding beer licensing regulations and density restrictions. (20-077)
    • Staff is working with Council on their preferences in regard to the different proposals put forth by the brewpub licensing subcommittee. The goal of this discussion is to give direction to the subcommittee so they can move forward.