Saturday, January 15, 2022

Citizens Agenda for Meetings on January 18, 2022

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.



PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, January 18, 2022


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A presentation on the Single Audit for Fiscal Year 2021. (22-013)

    • Audit of federal programs including the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Provo City Corporation (the City) as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements.

  2. An appropriation for East Bay Shopping Center Participation and Reimbursement Agreement – second payment. (22-008)

    • On June 2018 the Municipal Council approved a resolution authorizing the Mayor to execute an agreement between Provo City and East Bay Shopping Center LLC, the ownership group of the East Bay Shopping Center at 979 S University Ave. At the meeting the Council was presented with a request to reimburse the ownership group for the remodel, construction, and opening of a new Ross retail store, which would serve as a magnet to attract other retailers to fill this retail center. The reimbursement would be funded through retail sales tax increment above the established predetermined sales tax revenue generated by the retail center as of a certain date. The baseline revenue was established at $90,099, which represents one half of one percent of total sales generated at the center, or that portion of sales tax revenue received by Provo City from the retail center, as provided by the State of Utah. In this Agreement, Provo City will continue to receive the baseline amount of $90,099. The developer/owner will receive on an annual basis, a reimbursement against their actual out-of-pocket expenses, that is, any additional sales tax revenue above and beyond the baseline amount of $90,099. The term of this agreement runs for ten years. In that time the developer/owner will be able to be reimbursed for up to one half of the out-of-pocket costs for the above-described expenses. The target reimbursement amount as per the agreement is $1,154,385 which is one half of the total out-of-pocket expenses which were $2,308,770. This is the second payment in the ten-year agreement, that is $75,734 which represents the amount over the baseline of $90,099. The total received in 2 years is $114,358.


Policy Items Referred from the Planning Commission


  1. An ordinance amending Provo City Code to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360).

    • The City has recently received multiple requests from owners (mainly HOAs) of private roads in Provo that their streets and/or utilities be converted to public ownership. City Code does not currently have a procedure in place for accomplishing this, nor does it list factors to consider when evaluating such a request. The proposed ordinance achieves both objectives. Planning Commission recommended approval.


Business


  1. A presentation reviewing Provo City General Plan - Part 1 of 3 (22-011).

    • The newly drafted Provo City General Plan has been divided into 3 parts, each of which will be given a Work and Regular Council meeting for discussion and public input. This presentation and discussion is for the first of these three sections and includes the following General Plan components: Staff’s intro, schedule/timeline; Introduction; A Welcoming Community; Stewardship of the Outdoors; Growing Together.

Monday, January 10, 2022

School Board Redistricting

The State of Utah recently completed its decennial redistricting of federal and state legislative areas using data from the 2020 US Census. Utah County has now provided precinct data to Provo City GIS staff who have added population data to each precinct and have updated the web application to be used to allow the public to create district maps and submit them.

The number of precincts in Provo City has grown from 42 to 59 precincts. Since Provo City and the Provo City School District share the same boundaries, the Provo City Council is responsible (per Utah State Code) for setting both the City Council and School Board districts. 

The City Council is still considering options regarding the number of Council districts, so the map exercise for those districts will be postponed. The current arrangement is five district representatives and two at-large (citywide) representatives. One option being considered is to eliminate the at-large positions and have seven smaller districts. This discussion does not apply to the School Board districts as they are prohibited from having at-large members.

To participate in the mapping exercise for the Provo City School Board redistricting, visit redistricting.provo.org. You will be able to change which precincts are in the seven different districts. Keep in mind that the precincts were created based on the number of registered voters, but that districts are based on population. Utah State Code requires that the districts be compact, contiguous, and substantially equal in population. There is a population box on the right of the map that lets you see if the populations are balanced enough between districts. The tool will not let you submit a map that doesn't meet the population requirements. You also will not be able to submit a map that duplicates an already submitted map.

Map submissions will be taken through January 31, 2022. The City Council will then select qualifying maps that will be shown on Open City Hall for the public to comment on. The Council will need to adopt the new School Board districts at the February 15 Council meeting so they can be used for upcoming School Board elections.


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Comment below (requires Google account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Sunday, January 2, 2022

Citizens Agenda for Meetings on January 4, 2022

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.



PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

1:00 pm, Tuesday, January 4, 2022


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.


Business


  1. A training on the Open and Public Meetings Act and on Government Records Access and Management Act (GRAMA) requests. (22-002)

    • Utah State law requires Council members to receive annual training on the Open and Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter." This training will fulfill that requirement. 

  2. A presentation regarding the Council Handbook. (22-002)

    • The Council Handbook has the policies that set out how the Council operates and the rules that govern how the council’s work is accomplished. This is a yearly review to keep the Council informed of any changes that have happened in the prior year as well as to refresh the Council on how to use and find information within the handbook.

  3. A discussion regarding redistricting for Municipal Council and School Board districts. (22-003)

    • In November 2021, using data from the 2020 US Census, the state legislature completed its decennial redistricting of federal and state legislative areas. Counties and some cities are also required to re-divide legislative areas based on the same census data. Because Provo City and Provo City School District share the same boundaries, Provo's legislative body is responsible, per Utah State Code, for setting both the Municipal Council and School Board district boundaries. Cities must complete any redistricting of municipal legislative areas within six months of the state's adoption of new maps; that deadline is in May 2022. School Boards must be redistricted within every ten years. 

    • Candidate filing periods for the school board are quickly approaching and the Utah County Elections Offices needs new map information by February 17. The County has provided data to Provo City GIS staff and they have made the necessary updates to be able to launch the web application to allow the public to submit proposed maps beginning January 10.  Where current maps are based on 42 precincts, the 2022 maps will be based on 59 precincts. 

    • Staff has prepared a proposed timeline to proceed now with both redistricting matters, allowing for public input and adoption of the new districts at the February 15, 2022, Council meeting. Any approved redistricting will apply to the upcoming school board elections and take effect in January 2023.Should redistricting proceed, any changes to the School Board areas will be the subject of the upcoming elections and take effect in January 2023 for the school board and immediately for the Council.

Wednesday, December 22, 2021

ADUs in Provo


The Utah State Legislature passed House Bill 82 (HB82) in the last legislative session and it went into effect on October 1, 2021. This has been the subject of a lot of discussion on whether or not Provo needed to do anything in regards to the new legislation. Councilors have received a lot of email on this topic and have met with various Provo residents. The Council also discussed the topic of accessory dwelling units (ADUs) in a joint meeting with our local state legislators

Prior to the discussion in the work and regular Council meetings on December 14, 2021, the Council's attorney offered up an analysis of the legislation and clarified the potential discussion points moving forward. You can watch the discussion in the Council meeting here: https://youtu.be/ABcrvUMe714?t=12192. The information is also provided below.

Thursday, December 16, 2021

Councilors Sewell and Harding Reflect on Council Service

As 2021 comes to an end, Councilors Dave Sewell and Dave Harding are completing their service on the Provo City Council. We asked them to reflect on their experiences serving Provo City.

Saturday, December 11, 2021

Citizens Agenda for the Meetings on December 14, 2021

Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on. 

What follows is a staff interpretation of the agendas. 

The official published agendas and supporting materials can be found here:  http://agendas.provo.org 


This meeting will be conducted as a hybrid meeting, with some in-person components as well as continued virtual meeting access. The meeting will be available to the public for live broadcast and on-demand viewing on YouTube and Facebook at: youtube.com/provocitycouncil and facebook.com/provocouncil. The in-person meeting will be held in the Council Chambers. For information on how to view the meetings and how to contribute public comments without attending in person, click here.


PROVO MUNICIPAL COUNCIL

Work Meeting Agenda

12:00 pm, Tuesday, December 14, 2021


Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.



Business


  1. A presentation regarding the complete revision of the Provo General Plan to guide growth and development for the next 10 to 20 years in Provo. Citywide application. (PLGPA20210364)

    •  A general plan is a visioning document that sets long-range goals and plans for how a city will grow over the next 10-20 years. It helps guide citywide policy decisions and priorities and inspires a city to look toward the future. General plans are also required by state statute, and this proposal meets the current requirements. City staff and DesignWorkshop (consultants) worked closely with residents to reflect their varied visions of how Provo can reach its potential and become a better place to live, work, and recreate for everyone who chooses to come here. This item was heard in the Planning Commission Study Session on November 10 and approved by the Planning Commission at the meeting on December 8, 2021.

  2. A presentation from BYU Provo Lab regarding a school project researching Provo City Gateways. (21-117)

    • The Community and Neighborhood Services Department worked with a BYU class for several fall semesters on various planning projects. This fall the class was tasked with researching five Provo City gateways. Students visited and studied their gateways and will provide context for gateways and address some problematic themes and suggestions for improvements to forward to consultants for a gateways plan in 2022. 

  3. A presentation regarding the recommendations from TMAC for Center Street evaluation criteria. (21-118)

    • Council requested the Transportation and Mobility Advisory Committee create criteria to evaluate future projects and developments along Center Street. The committee has spent the past year on this and would like to present this to Council. 

  4. A presentation regarding the proposed dredging and development of Utah Lake. (21-122)

    • The Utah Lake Restoration Project, started by Lake Restoration Solutions LLC, proposes to dredge part of Utah Lake to then create islands which would become home to new communities. According to the plan, this private development would pay for the lake’s ecological restoration. There are concerns about environmental impacts that this proposed project would have on the lake’s ecosystem. 


Policy Items Referred from the Planning Commission

  1. An ordinance adopting Provo City Code Title 15.23 to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360)

    • The City has recently received multiple requests from owners (mainly HOAs) of private roads in Provo that their streets and/or utilities be converted to public ownership. However, the City Code does not currently have a procedure in place for accomplishing this, nor does it list factors to consider when evaluating such a request. The proposed ordinance achieves both objectives. It creates a new Chapter with three Sections. Planning Commission recommended approval.

  2. An ordinance amending the Zone Map Classification of approximately 4.5 acres of real property, generally located at 1988 N Cove Point Ln, from Residential Conservation (RC) to Medium Density Residential (MDR) Zone. Grandview North Neighborhood (PLRZ20210331)

    • The subject property comprises two (2) parcels with a combined acreage of approximately 4.5 acres. It lies in the RC (Residential Conservation) Zone— between State Street and Columbia Lane—on the northern border of the City with Orem. Single-family residences lie to the northeast and southwest of the development. A city water tank lies to the north, while professional offices lie to the southeast. There is a mix of zoning designations adjacent to the subject property. The lands to the northwest and northeast lie in the RC Zone. The adjacent property in Orem City is the R6.5 (Residential, 6500 SF lots) Zone with ASH (Affordable Senior Housing) Overlay Zone. Land to the south and west lies in the R1.8 and R1.10 Zones. The CG (General Commercial) lies southeast of Cove Point. 

  3. An ordinance amending Provo City Code to allow Accessory Dwelling Units (ADUs) in the Agricultural (A1), Residential Agricultural (RA), and Residential (R1) Zones and to refine the development standards for ADUs. Citywide Application. (PLOTA20210345)

  • During the 2021 Utah Legislative Session, the Legislature passed House Bill 82 (HB 82) which requires cities in Utah to allow Accessory Dwelling Units (ADUs) in more of their primarily residential-zoned areas. Most cities are required to allow ADUs in at least 75 percent (75%) of the area zoned primarily for residential uses; however, because Provo is home to a major university, it is only required to have a minimum of 33 percent (33%) of the areas primarily zoned for residential allow ADUs. Provo currently allows accessory apartments in approximately 20 percent (20%) of the areas zoned primarily for residential uses, therefore, at a minimum, must allow an additional 13 percent (13%) area where ADUs are permitted.


Closed Meeting

  • Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.


Adjournment




PROVO MUNICIPAL COUNCIL

Regular Meeting Agenda

5:30 PM, Tuesday, December 14, 2021


Opening Ceremony

  • Items in this category do not involve legislative action. 


Presentations, Proclamations, and Awards

  • Items in this category do not involve legislative action. 

  1. A presentation recognizing the Fall 2021 Provology participants. (21-120)

  2. A presentation recognizing Council Leadership and retiring Council Members. (21-123)


Consent Agenda

  • Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.

  1. A resolution adopting the Provo City Parks and Recreation Master Plan Update. (21-046)

  2. A resolution approving the Wildlife Hazard Mitigation Agreement related to the Provo River Delta Restoration Project. (21-083)

  3. A resolution authorizing the Mayor to sign lease agreements with Intermountain Golf Cars Inc. and Club Car Connect for 70 golf carts and accessories. (21-081)


Public Comment

  • Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.

    • Dial 346 248 7799. Enter Meeting ID 871 4857 6574 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 395819.

  • Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:

    • Please state your name and city of residence into the microphone.

    • Please limit your comments to two minutes.

    • State Law prohibits the Council from acting on items that do not appear on the agenda.


Action Agenda


  1. A resolution consenting to the appointment of individuals to Provo Housing Authority. (21-002)

  • The Mayor has recommended the appointments of Eric Speckhard and Christian Faulconer to the Provo Housing Authority Board. The names have been presented to the Council and the Council has been asked to approve the resolution granting their advice and consent. 

  1. A resolution reappointment Bob Conner as Provo City Constable to serve a four-year term. (20-121)

    • Bob Conner started All Pro Security in 2006 after retiring from police work for 33 years. During his time on the force, he worked in all facets of law enforcement, including patrol, investigations, training, media relations and many supervisory positions. His last few assignments were as a Division Commander (Captain) over the Patrol Division and later the Support Services Division. Bob graduated from the F.B.I. Academy in 2001 along with obtaining a Degree in Criminal Justice from BYU. Bob has also been awarded the Patriot Award by the Employer Support of the Guard and Reserve for his support for Citizen Warriors. 

  2. A presentation of the Comprehensive Annual Financial Report. (21-119)

    • This is the annual presentation of this report based on the 2020-2021 Fiscal Year, prepared following the completion of  Provo City’s annual audit. 

  3. A resolution appropriating $723,939 in the Police Department in the General Fund for police payroll adjustments. (21-110)

    • Over the last several months, law enforcement agencies across Utah have been significantly increasing their compensation programs for police officers in an effort to more effectively recruit and retain officers. Recruiting and retention of officers has become quite challenging due to fewer aspiring police officers entering the field of law enforcement, the very tight labor market and low unemployment rates, and declining morale among officers in general due to changing societal attitudes toward the law enforcement profession. As Provo has begun to experience recruiting and retention challenges, City staff undertook a special market analysis and discovered that the City is less competitive in police compensation than we were just a few months ago. An appropriation is being requested to make changes to the City’s compensation structure for police officers to address the imbalance.

  4. A resolution appropriating $199,165 in the Fire Department in the General Fund for a Fire Wildland Urban Interface Program. (21-114)

    • “Our Wildland Urban Interface represents the single biggest threat to our city.” These words combined with the Range Fire and the Timpview Draw fire in 2020 have demonstrated the critical need to protect our Wildland Urban Interface. Our 2021 activities centered on fuel reduction programs in the Timpview Draw and along Lover’s Lane. These efforts represent a fraction of the WUI present in Provo. These activities utilized approximately 1000 staff hours and resulted in the removal of over 400 yards of green waste from 200 homes along the WUI. It is the Fire Department’s recommendation that an ongoing Community Risk Reduction program be implemented to address fire and life safety risk in the community. The department will propose an appropriation of funds for a Community and Firefighter Risk Reduction Specialist (one FTE), and four seasonal, full time, time-limited Fuel Mitigation Specialists.

  5. An ordinance amending Provo City Code to comply with current state law regarding fireworks sale, distribution, and discharge of class C Consumer Fireworks. (21-113)

    • During this year's extreme drought, City officials sought creative ways to allow individuals to still use fireworks but in more safe, controlled ways. As such, the 2021 firework season was a success for the city. To set the city up for success again regarding firework use and to align city code with current state statute, this ordinance is proposed to make some changes about Discharge Restricted Areas and revisions to match state laws.

  6. An ordinance amending Provo City Code Chapter 6.06. establishing nighttime brightness standards and zones. (19-102)

    • This was continued from the November 30 meeting. As Electronic Digital Signs become more widely used by businesses to advertise their services, there exists a potential for the light illuminating from these signs to cause a public nuisance, especially when those businesses are close to residential neighborhoods. The Sign Committee has been working with local sign companies and national standards that have been adopted by other jurisdictions to create a nighttime brightness standard to minimize the impacts of the light emitted from Electronic Digital Signs in areas in and around residential neighborhoods.

  7. An ordinance adopting Provo City Code Title 15.23 to adopt policies and procedures for the dedication of private streets and utilities. Citywide Application. (PLOTA20210360)

    • This was item 5 on the work meeting agenda.

  8. An ordinance amending the Zone Map Classification of approx. 4.5 acres of real property, generally located at 1988 N Cove Point Ln, from Residential Conservation (RC) to Medium Density Residential (MDR) Zone. Grandview North Neighborhood (PLRZ20210331)

    • This was item 6 on the work meeting agenda.

  9. An ordinance amending Provo City Code to allow Accessory Dwelling Units (ADUs) in the Agricultural (A1), Residential Agricultural (RA), and Residential (R1) Zones and to refine the development standards for ADUs. Citywide Application. (PLOTA20210345)

    • This was item 7 on the work meeting agenda.

  10. ** CONTINUED** Community and Neighborhood Services requests a complete revision of the Provo General Plan to guide growth and development for the next 10 to 20 years in Provo. Citywide application PLGPA20210364

    • This item was not ready to be heard.

  11. **CONTINUED** Community and Neighborhood Services requests a General Plan Amendment to clarify the existing Westside Development Policies and Future Land Use Map with a Southwest Plan Intent Statement. Citywide. PLGPA20210242

    • This item was continued by the Planning Commission.


Adjournment





What do those numbers at the ends of the agenda items mean?

  • Items on the agenda are given a file number by Council staff or Community Development staff to help with tracking the item through the legislative process and to organize the supporting materials.

  • You may find it helpful in cases where an item may be worded a little differently on different agendas. Matching up that file number helps you see that it is the same issue.


Council meetings are broadcast live and available later on demand at https://www.youtube.com/user/ProvoCityCouncil 


To send comments to the Council or weigh in on current issues, visit Open City Hall or email all Council members at council@provo.org.