Saturday, May 18, 2019

Citizens Agenda for Meetings on May 21, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, May 21, 2019
Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A presentation regarding the Municipal Wastewater Planning Program Annual Report. (19-064)
    • Each year the City must update a self-assessment regarding the sewer collection and treatment system for submission to the State as part of our sewer discharge permit.
  2. A presentation on the Parks and Recreation Department and potential budget impacts. (19-004)
    • Revenue and reinvestment from the Recreation Center are key pieces of the Provo City Budget. Scott Henderson, the Director of Parks and Recreation, will present to the Council about how the Recreation Center affects the budget. FISCAL IMPACT: $413,646 will be provided for the maintenance of the Recreation Center and equipment, with unused funds moved forward for future use. The Recreation, Arts, and Parks (RAP) tax is expected to generate approximately $1.325 million in FY2020 for recreation and arts projects.
  3. A presentation on the Human Resources Department and potential budget impacts. (19-004)
    • The Budget Highlights for FY 2020 listed several changes that affect personnel budgets, including merit increases (2.5%), market adjustments, retirement increases, insurance increases (4.5%), and parental leave. The presentation will explain the changes and the anticipated affect on the budget.
  4. A presentation regarding an appropriation of $119,238 in the Airport Fund and $775,000 in the Water Resources Fund, applying to fiscal year ending June 30, 2019. (19-061)
    • This resolution corrects an omission in the Airport revenue bond interest budget funded from fund balance in the amount of $98,238. It also increases the budget for $21,000 in airport security fencing also from fund balance in the Airport fund. The resolution also increases funding in the water fund by $500,000 for water reuse studies, $75,000 for airport contract services, and $200,000 for well development which is funded from higher than anticipated utility rate revenue.
  5. A presentation regarding code enforcement. (19-065)
    • For FY 2016, the Council approved funding for two additional Code Compliance Officer positions. For FY 2017, the Council adopted the Zoning Disclosure requirement. This presentation will compare data gathered to show the effect the changes have had on code enforcement.

Thursday, May 16, 2019

Summary of Action | Meetings on May 7, 2019

PROVO MUNICIPAL COUNCIL

Work Meeting

1:00 PM, Tuesday, May 7, 2019
351 West Center Street, Provo, UT 84601
Summary of Action


Approval of MinutesFebruary 5, 2019 Work Meeting  
Approved by unanimous consent.

Business
 
1.  A presentation on the Utah Valley Express ridership (19-045) Presentation only.
 
2.  A presentation regarding the bicycle plan for 500 North (19-055) Presentation only.

3.  A discussion on the Airport Master Plan (19-052) Presentation only. This item will return to Council at a future date.

4.  A discussion on the potential of an aquifer storage and recovery program. (19-056) Presentation only. This item will be brought back to the next possible Work Meeting.

5.  A discussion on a parking reduction on an affordable housing project. (19-057) Presentation only.

Wednesday, May 8, 2019

Annual Budget Timeline - 2019

The timeline for approving Provo City's budget is set by Utah State Code.

  • The Mayor presents the proposed budget to the City Council at their first meeting in May. (This year it is the May 7 meeting).
  • Council votes to tentatively adopt the proposed budget. This vote will occur at the May 21 meeting.
  • All municipal final budgets must be adopted before June 30, or, in the case of a property tax increase, before August 17. The Council's vote on adopting the budget will happen at the June 18 Council Meeting this year.
  • The tentative (proposed) budget is available to the public at least 10 days before the adoption of the final budget. You can view the proposed budget in person at the office of the City Recorder. It is available online. The Finance Office has also provided a document with highlights from the tentative budget. Budgets from recent years are also available on the Finance Department's website.
  • A public hearing must be held before adopting the budget. The dates for the hearings will be formally set when the budget is tentatively adopted on May 21. According to Utah State Code, "All interested persons in attendance shall be given an opportunity to be heard, for or against, the estimates of revenue and expenditures or any item thereof in the tentative budget of any fund." 
  • If a property tax increase was included in the proposed budget this year and Council decides to move forward with the increase, a Truth in Taxation hearing would be required. The date for the hearing is set by Utah County and would most likely be held in August.
In between the Mayor presenting the budget and the Council adopting the final budget there are usually some extra Work Meetings where Council Members examine the budget in greater detail, ask questions of department directors, and hear presentations and analysis from Council staff. Watch the Council's Facebook page for updates.



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Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

How the Budget Process Works

The process for reviewing and approving the Provo City budget is outlined by Utah State Code. This infographic gives a visual outline of how this process works.


* * * * * * * * * * * * * *
Comment below (requires Google+ account), on our Facebook page, through our online comment form, or by contacting Council Members directly. Comments/input on items appearing on an upcoming meeting agenda will be compiled and provided to Council Members the day before the meeting. **Note - your comments will be part of the public record.

Friday, May 3, 2019

Citizens Agenda for Meetings on May 7, 2019


Citizens Agenda


Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Joint Meeting with Parks and Recreation Board
12:00 PM, Tuesday, May 7, 2019
    • Council regularly schedules meetings with key boards and commissions to discuss current issues and ways to improve processes.
Business
  • An update on the Regional Sports Park
  • A discussion on the community impacts of the Triple Play Membership
  • An update on trail improvements
  • A discussion on promoting health and active lifestyles in Provo
  • A discussion on efficiency in government
  • A discussion of the unique benefits of Parks and Recreation in Provo
  • Additional discussion on items of mutual interest as time permits
Adjournment

Thursday, April 25, 2019

Summary of Action | Meetings on April 23, 2019

PROVO MUNICIPAL COUNCIL

Work Meeting

1:00 PM, Tuesday, April 23, 2019
351 West Center Street, Provo, UT 84601
Summary of Action


Approval of Minutes
January 8, 2019 Work MeetingApproved by unanimous consent.

Business
 
1.  A presentation regarding proposed changes to the Parking Enforcement Fee Structure. (19-046)
Presentation only.
 
2.  A discussion about the review of the Urban Deer Program. (19-047) A motion to proceed with scheduling the necessary public hearings to begin the permit renewal process was approved 7:0.
 
3.  A discussion about amending Ordinance 2019-01, previously approved on Jan. 22, 2019, with regard to the development agreement required in order for a zone change at 2300 N. University Pkwy to become effective. Carterville Neighborhood. (PLRZ201800406) A motion to make every effort to revise the language in section D [related to sewer improvements] before the Council Meeting on April 23, 2019, if at all possible, that was acceptable to the developer was approved 6:1, with Kay Van Buren opposed.
 
4.  A discussion regarding the policies and direction of the Foothills Protection Committee. (19-002) Presentation only.

Thursday, April 18, 2019

Citizens Agenda for Meetings on April 23, 2019

Citizens Agenda

Council meeting agendas are often difficult for people to navigate. Filled with jargon and legal requirements on how an item must be listed, it can be a challenge to determine what Council members are actually discussing or deciding on.
What follows is a staff interpretation of the agendas.
The official published agendas and supporting materials can be found here:  http://agendas.provo.org

PROVO MUNICIPAL COUNCIL
Joint Meeting with Transportation Mobility Advisory Committee
12:00 PM, Tuesday, April 23, 2019
    • Council regularly schedules meetings with key boards and commissions to discuss current issues and ways to improve processes.
Business
  • An update from TMAC on the Transportation Master Plan process
  • A general update on TMAC projects and the committee's work
  • A discussion on e-scooters
  • Additional discussion of items of mutual interest as time allows
Adjournment


PROVO MUNICIPAL COUNCIL
Work Meeting Agenda
1:00 PM, Tuesday, April 23, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business
  1. A presentation regarding proposed changes to the Parking Enforcement Fee Structure. (19-046)
    • A new fee structure is proposed to comply with Utah Legislature HB0336 which modified the assessment of late fees for violations and will cause the City to be out of compliance as of July 1st, 2019. Also, an increase is proposed for all violation fees to cover expected Parking Enforcement operations costs.
    • Parking Enforcement started the transition to become a stand alone function separate from Police and was officially under the oversight of the Customer Service Department in December of 2017. After a full year of analyzing the operations of Parking Enforcement, including staffing, rebranding, equipment, establishing routes, etc., as well as identifying potential immediate and future needs for the enforcement effort, an operating costs versus revenue analysis was completed. An increase in our current operating budget and the budget for the next few years will be necessary. A one-time increase of 25% for each violation fee is proposed.
  2. A discussion about the review of the Urban Deer Program. (19-147)
    • In 2016, the City began an urban deer control program that will end on August 1, 2019. The Council has the opportunity to evaluate the program and determine whether to continue it. Public feedback was gathered on Open City Hall.